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Hospitality and Event Planning Network (HEPN)
22 September 2008
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Welcome to the Hospitality and Event Planning Network, a career and relationship building newsletter network for all who work in the hospitality and event planning industries, published by Sonja Johnson. The objective of this network is to build relationships and help each other with career issues and other professional and personal challenges.
Here’s how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent to you and all other subscribers. If you are sending a job opportunity, please include the title, organization, and location, as well as a brief description/link/contact information. We also like to hear if you got a job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/Hospitality
Issues from November 27, 2006 onward are also posted at http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this list.
This week’s edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Director of Conference Services; B L Seamon; Greenbelt, MD
2. Event Coordinator; Granite Links Golf Club; Quincy, MA
3. Meeting and Project Coordinator; WellPoint; Newbury Park, CA
4. Associate Manager, Events & Publications; Composite Can and Tube Institute; Alexandria, VA
5. National Director of Events and Invitational Expeditions; Outward Bound USA; New York, NY
6. Group Manager & Events Planner; SourceMedia; New York, NY
7. Registration Coordinator; National Association of Broadcasters; Washington, DC
8. Professional Development Intern; The American Camp Association; New York, NY
9. Senior Meeting Planner; International trade association; New York, NY
10. Sr. Program Manager; BCD Meetings & Incentives; Chicago, IL
11. Operations Manager; BCD Meetings & Incentives; Charlotte, NC
12. Regional Sales Manager; Meeting Professionals International; Dallas, TX
13. Account Executive; Monterey County Convention & Visitors Bureau; Northern CA remote/home office
14. SENIOR TOURISM SALES MANAGER; Experience Columbus; Columbus, OH
15. Chief Financial Officer; San Diego CVB; San Diego, CA
16. Vice President of Marketing; Newport Beach Conference & Visitors Bureau; Newport Beach, CA
17. Southeast Sales Manager; Palm Beach County CVB; West Palm Beach, FL
18. Assistant Director; The San Antonio CVB; San Antonio, TX
19. Executive Director; Finger Lakes Wine Center; Ithaca, NY
20. Director, Global Education, ACTE; Association of Corporate Travel Executives; Alexandria, VA
21. Associate Director of Conference; National Association of Drug Court Professionals; Alexandria, VA
22. Sr. Manager Interior Design; MARRIOTT INTERNATIONAL; Bethesda, MD
23. Sales & Marketing Manager; Hard Rock International; Foxwoods, CT
24. Project Coordinator; Custom Medical; Chicago, IL
25. International Operations Director; International Engineering Consortium; Chicago, IL
26. Project Manager; Custom Medical; Chicago, IL
27. Sales Manager; Tribble Creative Group; Charlotte, NC
28. Event Coordinator; itSMF USA; Pasadena, CA
29. Events Manager; Maryland Institute College of Art; Baltimore, MD
30. Registration/Customer Service Manager; Meeting Management Services; Washington, DC
31. Manager, Conference Services; American Society of Civil Engineers; Reston, VA
32. Administrative Assistant, Corporate Alliances; American Association for Cancer Research; Philadelphia, PA
33. Communications Events Program Manager; Cisco; San Jose, CA
34. Conference Support and A / V Assistant; Institute for Defense Analyses; Alexandria, VA
35. Associate DIrector, Meetings; Advisory Board Company; Washington, DC
36. Business Meeting and Event Planner; Snell & Wilmer L.L.P.; Phoenix, AZ
37. Assistant to Meeting & Event Coordinator (Internship); Elements Meetings; San Diego, CA
38. Senior Meeting Planner; Velosity Stategic Events; Fremont, CA
39. Director of NYAM Conference Center; The New York Academy of Medicine; New York, NY
40. Registration Services Agent; Meeting Consultants, Inc; Atlanta, GA
41. Events Marketing Specialist; SIMULIA Corp; Providence, RI
42. Meeting Planner & Executive Assistant; National Association of Secretaries of State; Washington, DC
43. Meetings Coordinator; Ambulatory Surgery Foundation; Alexandria, VA
44. Manager, Marketing Technologies; American Academy of Physician Assistants; Alexandria, VA
45. Hospitality Coordinator; Appalachian Mountain Club; Bretton Woods, NH
46. Meeting / Workshop Facilitator; SAIC; Arlington, VA
47. Catering Sales Manager; The Ritz-Carlton; Washington, DC
48. Manager of Interior Design Projects; MARRIOTT INTERNATIONAL; Bethesda, MD
49. Director, National Sales; Choice Hotels International; Silver Spring, MD
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the next newsletter.
*****************
1. Director of Conference Services; B L Seamon; Greenbelt, MD
B L Seamon is currently seeking an organized, highly motivated, detail-oriented leader with proven experience to manage our conference department. The Conference Director will report directly to the Vice President of Operations and will be empowered to develop the department by defining technical processes and procedures to ensure all conference services are properly and successfully delivered.
Job Responsibilities
* Recommend staff changes based upon resource demands and performance assessments
* Oversee the development of all team's strategic operating plans
* Manage department Project Directors to ensure assigned contracts are executed properly
* Recruit, retain, develop and motivate staff, developing performance goals for each area of responsibility and assure delivery of those goals
* Work closely with colleagues within other departments to execute assigned tasks and objectives
* Interact on a regular basis with department staff
* Interact with external clients in an advisory role to provide solutions to problems
* Proactively anticipate the needs of clients and integrate new ideas and technology as appropriate
* Lead internal teams to continue to perform to meet and exceed client expectations
Job Requirements
* College degree preferred or equivalent work experience
* 3+ years experience in planning government meetings
* Proven oral and written communication skills to effectively communicate with internal and external audiences
* Proven leadership skills
* Excellent management of people through coaching and delegation
* Demonstrated skills in complex decision making, problem-solving and planning
* Strong process and project management skills
* Previous experience working in a fast-paced business environment
* Ability to think strategically in order to set direction and lead complex projects and/or problems to resolution
* Ability to maintain a positive attitude
* Ability to analyze and evaluate data in order to recommend solutions
All interested candidates are strongly encouraged to visit our website at www.blseamon.com and apply our CAREERS section, or send your cover letter and resume to careers3@blseamon.com.
2. Event Coordinator; Granite Links Golf Club; Quincy, MA
The Coordinator will field all inquiries regarding events for non-ballroom clubhouse function areas, (typically for 20-60 people), as well as for the 3-season Pavilion tent (typically for 150-300 people).
Examples of events would include corporate executive off-site meetings; retirement luncheons, bridal and baby showers, milestone birthdays, weddings, charity tournaments, rehearsal dinners, corporate clambakes and barbecues, team-building retreats, bereavements, professional networkings, customer golf clinics and outings.
Daily activities to include communicating with event planners, gathering basic agenda information, checking space and date availabilities and sending electronic and/or hard copy menus and other information packets, (which Coordinator will update and replenish as necessary). Coordinator to also maintain lead reports of all inquiry activity as well as the events contact database.
The coordinator will generally support all activities of the growing Granite Links Events and Member Services department, turning leads over to applicable Events Manager to finalize, though also taking on some event assignments as delegated by the Member Services and Events Director, including sourcing and decorating for various in-house theme events for Members.
Experience/Skills:
Events experience is preferred but enthusiastic interest in the field with 1-2 years in an administrative support role will also be considered. Opportunity for advancement. Exremely Organized, ability to multi-task and prioritize projects in a high-traffic environment. Friendly customer service skills. Competent verbal & written communicator. Microsoft Word and Excel required. Publisher desired.
Employer
Granite Links is a 27-hole, private membership golf club that also offers limited public access for daily fee play and for dining in the popular Tavern Restaurant, serving lunch and dinner year round. Grand Ballroom and other function spaces are available to the public for large and small event bookings. Granite Links was voted "Top Ten Best New Upscale Golf Courses in America" by Golf Digest and was named to their "Best Places to Play" listing, while the club's Tavern and Members' Grill were named"Best 19th Holes in the US" and also top 25 "Al Fresco All Stars" by Boston Magazine for best outdoor dining. Granite Links is located just seven miles south of Boston at Exit 8 / Furnace Brook Pkwy off the Southeast Expressway in Quincy / Milton.
Please email resume to:
dbrickley@granitelinksgolfclub.com
Diane Brickley
Membership / Marketing Director
GRANITE LINKS GOLF CLUB at QUARRY HILLS
www.granitelinksgolfclub.com
3. Meeting and Project Coordinator; WellPoint; Newbury Park, CA
http://www.mpiweb.org/cms/mpiweb/JobBank/D
4. Associate Manager, Events & Publications; Composite Can and Tube Institute; Alexandria, VA
Small, fast paced Virginia trade association is seeking a college grad to take on a variety of responsibilities in a small, dynamic office. Candidate will need to assist with meeting planning including assistance with meeting logistics and program development, speaker coordination, site selection and on-site event coordination. Publications responsibilities include writing, designing, and developing a bi-monthly newsletter, surveys/reports, web content, meeting materials, and membership marketing which include development of membership benefit programs, coordination of existing programs, and communications with members and vendors. General office work and support also will be included in daily responsibilities -- must be a team player and willing to work closely with other staff!
Requirements
Strong computer skills are required. Must be skilled in Adobe InDesign/Pagemaker, Excel, and MS Office. Proficiency in other Adobe programs such as Photoshop, Acrobat, a plus. COMPUTER SKILLS MUST BE OUTLINED ON RESUME TO BE CONSIDERED FOR THIS POSITION. A creative team player with excellent writing, organization, and communication skills is preferred. Initiative and the ability to juggle multiple tasks a much. Travel required, some overtime. Fully paid benefits, free parking, and salary of $34,000+/doe. Email resume to ccti@cctiwdc.org or fax 703.823.7237.
5. National Director of Events and Invitational Expeditions; Outward Bound USA; New York, NY
http://careers.ises.com/c/job.cfm?site_i
6. Group Manager & Events Planner; SourceMedia; New York, NY
SourceMedia is an integral resource to more than 75,000 clients & customers in the financial services, investment, payments & mortgage industries. We are seeking the following two positions:
Group Meeting Manager: Self-motivated individual needed to help our growing conference department. You will supervise a team of event planners & train newly hired members of the operations department. Must be able to apply & complete CMP or other accredited program; and have a minimum of 5 years of meeting planning experience.
Event Planner: Responsible for planning 8-10 annual events w/attendance from 100-500 people. Must have a minimum of 3 years meeting planning experience, along with experience in a corporate or for-profit sector. Proficiency in Microsoft Office required. Position requires 25-30% travel including weekends.
To apply, Please email you resume to eventsjobs@sourcemedia.com, indicating the position your are applying for on subject line. Only resumes with salary requirements will be considered! EOE M/F/D/V.
7. Registration Coordinator; National Association of Broadcasters; Washington, DC
The National Association of Broadcasters - trade association that advocates on behalf of more than 8,300 free, local radio and television stations and also broadcast networks before Congress, the Federal Communications Commission and the Courts – is currently searching for candidates to fill the open Registration Coordinator position within our Convention Operations department.
NAB has two annual trade shows which combined totals over 110,000 attendees. The Registration Coordinator will be responsible for managing the day-to-day operations and communications of NAB’s convention registration processes for attendees/registrants and internal clients for both the spring and fall events. Please visit our web site - http://www.nab.org/ - for a full listing about this exciting opportunity.
The successful candidate will have a college degree (preferred) with a minimum of two years of event/meeting registration-specific experience in the conference, trade show or related industry. Experience working with registration vendors and databases is required. Candidate should have strong knowledge of registration management including knowledge about registration systems, on-site logistics and reporting. Courses/studies relative to the exposition industry are desirable. Must have excellent organizational, communications and computer skills (Word, Excel, and Access). Must be detail and customer service oriented, organized, a strong team player and have the ability to work well under tight deadlines. A pleasant and professional manner is extremely important.
HR@nab.org
8. Professional Development Intern; The American Camp Association; New York, NY
The American Camp Association is a non-profit organization focused on working with camp professionals to share our knowledge and experience and to ensure the quality of camp programs. As a professional development intern you will play an integral part of this process. Although this is a small organization, there is a lot happening at once so the ability to multi-task is crucial. The majority of this internship will be geared towards all aspects of event management. However, some days will be spent researching a variety of specialty camps online, creating databases, and contacting members. Basic computer skills are necessary (word, outlook, excel). ACA-NY is a casual environment but professionalism is expected. If you’re interested in learning about event management or how non-profit organizations operate and are looking for someplace to work hard but have fun then this internship is for you.
Please contact Dave Malter with any questions at dave@aca-ny.org
also, check out the website http://www.aca-ny.org/ for more information about the organization.
Contact: Dave Malter
Phone: 212 391 5208 Ext. 1018
Fax: 212 391 5207
dave@aca-ny.org
9. Senior Meeting Planner; International trade association; New York, NY
Prominent international trade association with over 70,000 members worldwide has a career position in their corporate midtown headquarters. Full responsibility for site selection, contract negotiations, audio visual and all logistical requirements for meetings.
Ideal candidate will have 5+ years experience in a very busy environment. Association experience is a big plus!
100% paid benefits include Medical, Dental, 401K and $100/month in Transit Checks!!!
Beautiful offices with a full floor presence and breathtaking panoramic views of Manhattan.
Please forward resumes in confidence to our search consultant:
Seth Diamond
Seth Diamond Associates, Inc. 212-686-6200
Sethdiamondassoc@aol.com
10. Sr. Program Manager; BCD Meetings & Incentives; Chicago, IL
http://www.mpiweb.org/cms/mpiweb/JobBank/D
11. Operations Manager; BCD Meetings & Incentives; Charlotte, NC
http://www.mpiweb.org/cms/mpiweb/JobBank/D
12. Regional Sales Manager; Meeting Professionals International; Dallas, TX
http://www.mpiweb.org/cms/mpiweb/JobBank/D
13. Account Executive; Monterey County Convention & Visitors Bureau; Northern CA remote/home office
Responsibilities:
MARKET RESPONSIBILITIES – NORTHERN CA and PACIFIC NW Responsible for group account markets with the exception of CA State Assn, CA State Agency, Incentive/Intermediary, SMERF and T&T: Northern CA Area Codes: 707, 530, 916, 415, 925, 510 and 650 States: WA, OR, ID, MT, WY, ND, SD, NE, KS, MN and IA
Qualifications:
Candidate will be evaluated based on the following: previous sales experience in markets covered above, knowledge of Monterey County, CA, lives in the region and has previous remote office experience. EDUCATION and/or EXPERIENCE College degree and 5 years experience in CVB or hotel sales. Salesforce experience a plus.
Compensation:
$60k and up BOE and up to 20% bonus email only please, no relo
Contact:
Bruce Skidmore, Director of Sales
Monterey County Convention & Visitors Bureau
765 Wave Street
Monterey, California 93950
831-657-6414 (phone)
831-648-5373 (fax)
Bruce@mccvb.org
http://www.montereyinfo.org
14. SENIOR TOURISM SALES MANAGER; Experience Columbus; Columbus, OH
Responsibilities: Promotes and sells Columbus as a leisure destination for group tours to tour operators, bus companies and wholesalers. Achieves specific individual and team sales quotas. Works on product development in response to current industry trends when necessary.
Qualifications: A minimum of five years experience in hotel or convention bureau sales; sales account management experience; degree from an accredited institution in hospitality management or marketing is preferred. Keen awareness to developments in the community and hospitality industry; strong knowledge of Columbus and Ohio in the tourism and travel industry. Ability to travel, attend local, regional, national events on evenings and/or weekends.
Compensation: TBD
Contact: Vice President, Finance & Administration
Experience Columbus
277 W. Nationwide Blvd., Suite 125
Columbus, OH 43215
614-222-6143 (fax)
resumes@experiencecolumbus.com
http://www.experiencecolumbus.com/about-j
15. Chief Financial Officer; San Diego CVB; San Diego, CA
Responsibilities: Oversee all financial matters. Direct fin. mgt procedures, prepare fin stmnts & reports & manage acctg personnel. Coord & monitor budget planning; Direct audits; Act as key fin. contact.
Qualifications: Must have a four-year acctg degree from an academic institution; MBA/CPA pref'd with 10 to 15 years progressively resp related exp & trng. Must have good judgment, integrity & extensive mgmt exp. Strong acctg & computer skills; ability to manage large financial database, Oracle v12 exp is a plus. Must be able to effectively present info & respond to questions from mgrs, stakeholders & customers. Must have exclnt comm skills in listening, writing, speaking & presentation. Non-profit exp a plus.
Compensation: Min. $8,208/mo
Contact: Althea Salas
San Diego CVB
2215 India Street
San Diego, CA 92101
619.557.2880 (phone)
619.232.3101 (alt. phone)
619.230.7040 (fax)
recruiter@sdcvb.org
http://www.sandiego.org/nav/Visitors
16. Vice President of Marketing; Newport Beach Conference & Visitors Bureau; Newport Beach, CA
Responsibilities: Manage, execute brand programming. Oversee: Domestic/international PR programming; London office; Website maintenance; First, secondary R&D. Oversee/Develop: Consumer, trade advertising; Internet programming; Oversee/Manage: Print, collateral; Partnerships
Qualifications: Strategic, brand savvy marketing professional, promote luxury City; Analyze research, statistics; Tactically deploy programs; Strategic thinker; Build partnerships; Excellence oriented; Strong work ethic; ROI oriented; Knowledgeable with market trends; Understands consumer leisure, group marketing; Leadership skills- staff, community; Experience in DMO.
Compensation: Commensurate with experience
Contact: Loretta Walker
Newport Beach CVB
1200 Newport Center Drive
Suite 120
Newport Beach, CA 92660
949-467-2741 (phone)
949-719-6100 (alt. phone)
949-719-6109 (fax)
loretta@visitnewportbeach.com
http://www.visitnewportbeach.com
17. Southeast Sales Manager; Palm Beach County CVB; West Palm Beach, FL
Responsibilities: Actively sell Palm Beach County as a destination to the groups/meetings market. Strengthen relationships with key organizations within the southeast. Plan/execute sales missions, customer events representing multiple hotels and resorts.
Qualifications: Minimum four years experience with a DMO/CVB. Ideal candidate will live in Atlanta or other key southeast city while working from home. Familiar with Palm Beach County a plus.
Compensation: To be determined based on 2008/09 budget.
Contact: Steve Crist
Palm Beach County CVB
1555 Palm Beach Lakes Blvd.
West Palm Beach, Florida 33401
561-233-3050 (phone)
scrist@palmbeachfl.com
18. Assistant Director; The San Antonio CVB; San Antonio, TX
Responsibilities: Lead executive position working with the Director of the organization. This person will have responsibility for oversight of convention sales, services, tourism sales, public relations and communications.
Qualifications: A minimum of 7 years in senior roles within either the CVB or hotel industry is being sought, with convention sales leadership a priority in a destination that has the facilities to accommodate similar groups as San Antonio. A bachelors degree or equivalent experience is necessary.
Compensation: Commensurate with experience.
Contact: Jim Carra
SearchWide
109 South Union St., Suite 305
Traverse City, MI 49684
231-995-0567 (phone)
231-944-4445 (alt. phone)
231-995-0569 (fax)
carra@searchwide.com
http://www.searchwide.com
19. Executive Director; Finger Lakes Wine Center; Ithaca, NY
Responsibilities: Entrepreneur sought to oversee, manage and develop program for destination themed Finger Lakes Wine Center located in Ithaca, NY, (in the heart of the Finger Lakes wine region.
Qualifications: Must have demonstrated (3-5 yrs) management experience. Knowledge of retail operations, marketing and advertising, budget development and execution essential. Bachelor’s Degree in Business, Public Admin. or Hospitality, or equivalent combination of education and work experience necessary. Should have experience in one (1) or more of the following areas - wine appreciation, museum style education, viticulture, oenology, wine history, tourism development, or marketing.
Compensation: Based on experience
Contact: Fred Bonn
Finger Lakes Wine Center c/o Ithaca CVB
904 East Shore Drive
Ithaca, NY 14886
20. Director, Global Education, ACTE; Association of Corporate Travel Executives; Alexandria, VA
http://asi.careerhq.org/jobdetail.cfm?jo
21. Associate Director of Conference; National Association of Drug Court Professionals; Alexandria, VA
http://www.washingtonpost.com/wl/jobs/JS
22. Sr. Manager Interior Design; MARRIOTT INTERNATIONAL; Bethesda, MD
http://www.washingtonpost.com/wl/jobs/JS
23. Sales & Marketing Manager; Hard Rock International; Foxwoods, CT
http://www.mpiweb.org/cms/mpiweb/JobBank/D
24. Project Coordinator; Custom Medical; Chicago, IL
Overview: Supports account team in the day to day implementation of the programs' logistical protocols to help meet client expectations. Hands-on, team-oriented professional that works with internal and external parties to organize the various components needed to initiate, run and conclude major projects.
Duties/Responsibilities include:
* Responsible for administrative and logistical planning and coordination of educational programs
* Recruit and register attendees - phone, fax, email, mail, web portal
* Coordinate faculty schedules and travel
* Research, recommend, and serve as primary liaison to external vendors - restaurants, hotels, audio visual suppliers, meeting planners, travel agents, ground transportation companies
* Help develop and process meeting materials - invitations, confirmations, evaluations, certificates
* Facilitate expense reimbursements, honorarium payments, invoices
* Assist with management of program database
* Adhere to guidelines and timelines to ensure successful operation of each project
Requirements:
* BA or BS
* 1+ year of relevant experience preferred
* Microsoft Office experience preferred
* Excellent oral and written communication skills
Please send your resume with salary requirements to Marni Honaker at mhonaker@custmed.com.
25. International Operations Director; International Engineering Consortium; Chicago, IL
International Operations Director. Global technology exhibition organizer is looking for an experienced International Exhibition Manager with meeting planner experience.
Responsibilities include facilitating all aspects of pre-show, on-site and post-show management of their exhibitions and sponsorship activities.
Applicants should have 5 years of experience in international trade show management, including; contract negotiations, vendor selection/ compliance, facilities management, exhibitor relations and sponsorship fulfillment. Exhibitions are located in North America, UK, Europe, and Asia Pacific. International travel is required to facilitate all operational planning and facilities requirements, exhibitor meetings, interface with local government bureaus/ agencies as well as the final execution of the exhibitions.
Additional responsibilities include meeting planning abilities for meetings of 50 - 5,000 including budget and forecast management, producing and managing hotel specifications, menus, and on-site logistics, producing and managing audio/visual specifications while staying within budget, establishing conference requirements for room sets, food and beverage, meeting facilities, audio/visual ,creating RFPs, detailed specs, identifying prospective vendors & determining selection process, criteria.
Manage site selections and coordinate hotel contracts for future events: research event history, analyzing specific program needs, research venues, organize site inspections, create short list of recommendations.
Strong internal communications and external customer relations skills are required. The position will include managing the relationships of fortune 500 global companies and their marketing and communications professionals. Please submit your resume, along with your salary requirement, to the following: International Engineering Consortium, Attn: Human Resources, 300 West Adams Street, Suite 1210, Chicago, Illinois 60606. You may also fax +1-312-559-3329 or e-mail hr@iec.org. No phone inquiries please. EOE
26. Sr. Specialist, Professional Meetings & CME; American College of Rheumatology; Atlanta, GA
http://asi.careerhq.org/jobdetail.cfm?jo
27. Sales Manager; Tribble Creative Group; Charlotte, NC
http://careers.hsmai.org/jobdetail.cfm?j
28. Event Coordinator; itSMF USA; Pasadena, CA
http://careers.ises.com/c/job.cfm?site_i
29. Events Manager; Maryland Institute College of Art; Baltimore, MD
http://careers.ises.com/c/job.cfm?site_i
30. Registration/Customer Service Manager; Meeting Management Services; Washington, DC
Meeting Management Services (MMS), a third-party meeting and conference planning firm is looking to hire a Registration/Customer Service Manager. In this role, the candidate would serve as the first point of contact for our client's conference and meeting attendees. (ranging in size from 100-10,000 attendees).
Duties include but are not limited to: serving as primary response line for assigned projects, processing conference registrations using MS Access database and Event Rebels online registration system, processing payments including credit approval verification and issuing refunds, and creating online registration through the web portal.
The ideal candidate should have strong computer skills, be detail oriented, excellent problem solving skills, ensure timely processing of all conference registrations, available to travel to meetings and events to manage on-site registration, be personable and customer service oriented, and have the desire to work autonomously as well as part of a team.
MMS offers a great benefits package including health, dental, 401(k), medical savings account, Metro Check, and paid federal holidays. The office is conveniently located near the Mount Vernon Square/Convention Center Metro station (GreenYellow).
Interested candidates should send a resume and cover letter via e-mail to Suzanne Burnett (careers@meetingmgmt.com), Vice President, Meeting Management Services, 1201 New Jersey Avenue, NW, Washington, DC 20001.
31. Manager, Conference Services; American Society of Civil Engineers; Reston, VA
The American Society of Civil Engineers (ASCE), the oldest national civil engineering society in America, is currently seeking a conference manager to work in our fast-paced Conference Services Department. The Manger, Conference Services position is located at our World Headquarters in Reston, VA. Responsibilities include: pre-conference logistics management, including the creation of the meeting specifications and communication of conference requirements to all vendors (a/v, catering, hotel, housing, special events, field trips/tours, etc.); determining what sponsorships have been sold by our Foundation and ordering items / publicizing sponsors in final program and conference signage; coordinating with exhibit sales staff; implementing conference management timeline duties as assigned; implementing marketing campaigns, including working with designers on collateral, distribution of collateral, and tracking of response rates for each piece; on-site conference management, including vendor management such as a/v, catering, housing, tours, special events, and other vendors as appropriate to the conference; and post conference reconciliation with vendors and speakers and creating final reports. Ideal candidate will have a Bachelor’s degree with 3-4 years meeting planning experience, and the ability to travel frequently. Association and/or volunteer management experience and CMP or similar designation a plus. Must have excellent writing, proofreading, and research skills and a thorough command of MS Office. Please send resume and cover letter w/salary requirements and history to ASCE, Attn: JW/WJ, 1801 Alexander Bell Drive, Reston, VA 20191, e-mail: jobbox@asce.org EOE M/F/D/V
32. Administrative Assistant, Corporate Alliances; American Association for Cancer Research; Philadelphia, PA
Position Description and Responsibilities
* Supports the Development Department staff and management through a wide variety of tasks related to corporate, community relations and fund raising.
* Coordinates and executes prospect packets, mass mailings and mail merges.
* Drafts and produces correspondence, agendas, supporting documents, etc.
* Maintains filing in a timely manner.
* Posts contact information and gifts to database and produces routine reports related to contributions, and activities as needed.
* Produces gift acknowledgements, as needed and according to procedure.
* Produces analytical reports concerning corporate and community profiles as needed.
* Manages donor information, keeping database accurate and up to date.
* Administers, evaluates, monitors, revises and promotes Development's web-based programs to support corporate and community obligations for retention.
* Assists in developing methods to identify issues, concerns and trends impacting corporate and community participation.
* Assists with the development of marketing research projects.
* Supports the department in generating awareness of programs and opportunities.
* Compiles monthly reports, periodic analyses and review of the programs.
* Collaborates with other departments to ensure that delivery of collateral materials is met.
* Produces gift acknowledgments, as needed.
* Maintains supply of all brochures and collateral materials.
* Manages information booth at community events, health fairs and tradeshows, as needed.
* Works with Finance Department to reconcile support.
* Performs other related tasks as assigned.
Position Requirements
* Associate's Degree; BA or BS degree preferred
* 3-5 years of high level administrative support experience.
* Excellent verbal and written communication skills.
* Attention to detail and accuracy.
* Ability to manage and follow through on multiple tasks and to work unsupervised.
* Ability to observe and meet frequent deadlines and work well under pressure.
* Ability to build endeavors with current and prospective donors through excellent interpersonal, communication and presentation skills.
* Highly energetic and creative; an organized self-starter.
* A high level of creativity and flexibility; ability to work in a team environment.
* Strong Project Management skills.
* Ability to develop, evaluate and document processes and procedures.
* Experience in fundraising or nonprofit environment preferred.
* Experience in special events and Development a big plus.
* Microsoft Office Suite products (Word, Access, Excel).
* Typing speed of 50WPM.
* Excellent database skills.
* Ability to convert and integrate data between systems, functions, and databases.
* Knowledge of Adobe, PageMaker and PaintShopPro helpful.
* Knowledge of SharePoint a plus.
Please submit your cover letter and resume (including salary history) to:
Human Resources
P.O. Box 40138
Philadelphia, PA 19106
E-mail: humanresources@aacr.org
Fax: (215) 440-1045
Equal Opportunity Employer
33. Communications Events Program Manager; Cisco; San Jose, CA
http://careers.ises.com/c/job.cfm?site_i
34. Conference Support and A / V Assistant; Institute for Defense Analyses; Alexandria, VA
http://www.washingtonpost.com/wl/jobs/JS
35. Associate DIrector, Meetings; Advisory Board Company; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
36. Business Meeting and Event Planner; Snell & Wilmer L.L.P.; Phoenix, AZ
Snell & Wilmer, one of the largest law firms in the western United States, is seeking a full-time business meeting and event planner to work out of the firm's Phoenix office.
This individual, reporting to the communications manager within the firm's marketing department, will develop, manage and oversee all firm-related retreats, forums, in-house functions, and client-focused seminars, and may serve as the project manager for non-event related departmental projects and initiatives.
Primary responsibilities include, but are not limited to the following:
*Effectively, consistently, and seamlessly deliver innovative meetings and events that achieve pre-determined objectives and deliver a tangible return on investment.
*Work independently or directly with in-house/external clients to explore/recognize the business objectives of the meeting/event, and then execute with those objectives in mind.
* Conduct site research and make recommendations on event locations.
*Review contracts to ensure terms and conditions are acceptable and meet firm guidelines.
* Assist in event agenda/content development.
*Work with Customer Relationship Management (CRM) coordinator to develop targeted event invite lists and distribution guidelines.
*Work with Creative Services team on event invite/collateral design and development.
*Manage event attendee registration process.
*Prepare and communicate event logistical specifications to relevant support entities. Manage all logistical aspects of off-site events to ensure all contract points are satisfied.
*Supervise additional on-site support personnel as needed.
* Oversee and manage event attendee satisfaction surveys and other follow-up tasks/action items that are critical to overall event success.
* Financial management, including the following: budget development and management, direct billing and post-event reconciliation and payment processing, and final financial reporting and cost analysis.
The successful candidate must be a motivated, self-starter who possesses strong communication, organization, and project management skills, thrives in a fast-paced, deadline-driven environment, and is able to manage multiple priorities. A bachelor's degree in marketing/communications or related field is required, along with three to five years of experience, including mid-level meeting planning skills. In-depth knowledge and skills to negotiate rates and vendor contract terms is necessary. A background in legal marketing and Certified Meeting Professional certification is preferred, but not required. Candidates must present a professional and polished image and demeanor. Proficiency in Microsoft Office is expected.
This position requires overtime and travel, as necessary, depending on the volume of work or scheduling. Travel time is approximately 25%.
Snell & Wilmer offers a competitive performance-based compensation and benefits package, including health and life insurance, 401K, profit sharing, tuition reimbursement, and employee assistance program. Snell & Wilmer is an Equal Employment Opportunity employer.
To explore this opportunity, send your resume, in confidence, to Human Resources via E-mail at jobsphx@swlaw.com.
37. Assistant to Meeting & Event Coordinator (Internship); Elements Meetings; San Diego, CA
http://www.mpiweb.org/cms/mpiweb/JobBank/D
38. Senior Meeting Planner; Velosity Stategic Events; Fremont, CA
http://www.mpiweb.org/cms/mpiweb/JobBank/D
39. Director of NYAM Conference Center; The New York Academy of Medicine; New York, NY
http://www.mpiweb.org/cms/mpiweb/JobBank/D
40. Registration Services Agent; Meeting Consultants, Inc; Atlanta, GA
The Registration Service Agent (RSA) position is an entry level, hourly rate position at Meeting Consultants. Meeting Consultants is a full service meeting planning company based in Atlanta, GA.
As an RSA, the individual is responsible for providing customer support to conference registrants during their registration process.
Candidate should posses superlative written and verbal communications skills as well as a high level of customer service support.
Computer and email communication skills a must, with particular emphasis on Microsoft Excel spreadsheets and Word.
ATLANTA, GA APPLICANTS ONLY.
Please email resumes to Michael Dotson, Director of Registration Services.
email address mdotson@meetingconsultants.com
or call, 770-359-6508.
Interviews will be scheduled and conducted in our Atlanta, GA office.
41. Events Marketing Specialist; SIMULIA Corp; Providence, RI
http://www.mpiweb.org/cms/mpiweb/JobBank/D
42. Meeting Planner & Executive Assistant; National Association of Secretaries of State; Washington, DC
The National Association of Secretaries of State, the nation's oldest nonpartisan professional association for state government officials, is currently seeking a Meeting Planner/Executive Assistant for its Washington, D.C. office.
Founded in 1904, NASS provides member services and programs to assist the nation's secretaries of state in the performance of their public administration duties. Issue areas include elections, e-government, business filings, securities, and international trade. The Meeting Planner/Executive Assistant works directly under the supervision of the Executive Director.
General Job Description:
* Handle logistical planning for all association meetings and international delegations (i.e. registration, layouts, catering, exhibitors, on site management, etc.).
* Maintain strong interpersonal relationships with multiple state offices.
* Act as the primary point of contact for public interaction with the office.
* Assist executive director with tracking congressional legislative developments and researching policy information pertinent to the work of the Secretaries of State.
* Maintain membership database and two association websites using a content management system and Dreamweaver.
* Provide administrative, computer, and technical support for Executive Director and office.
* Other duties as determined by the association to help fulfill its mission.
Candidates must have at least 3 years of conference planning and administrative experience. Candidates must be extremely organized, have a strong work ethic, possess excellent communication skills and eager to take initiative. Candidates must be proficient in all MS Office programs.
Salary is commensurate with previous job experience and includes excellent benefits.
Interested individuals should mail or email the following information:
1. Cover Letter with salary requirements
2. Resume
3. References (no less than 2)
National Association of Secretaries of State
Executive Assistant and Meeting Planner Position
444 N. Capitol Street, N.W.
Suite 401
Washington, DC 20001
reynolds@sso.org
43. Meetings Coordinator; Ambulatory Surgery Foundation; Alexandria, VA
http://asi.careerhq.org/jobdetail.cfm?jo
44. Manager, Marketing Technologies; American Academy of Physician Assistants; Alexandria, VA
http://asi.careerhq.org/jobdetail.cfm?jo
45. Hospitality Coordinator; Appalachian Mountain Club; Bretton Woods, NH
The Hospitality Coordinator will be responsible for all aspects of services
provided for groups visiting the Appalachian Mountain Club's Highland Center
at Crawford Notch and other AMC Destinations as needed, and for ensuring
that the quality of these services meets the expectations and standards set
forth by management. This position will report directly to the Highland
Center Director and is based in Bretton Woods, NH. This is a full time, year
round exempt position.
Duties and responsibilities include, but are not limited to:
.Working closely with the Guest Services department to set up, maintain, and
manage all reservations related to groups at the Highland Center using
Maestro software program
.Communicating relevant information (room set-ups, meals, etc.) in writing
to various department heads at the Highland Center on a timely and accurate
basis
.Serving as the point person for all groups and making sure that guests are
properly greeted and attended to during their stay, as well as following
through on all services related to meetings, food service, programs, etc.
.Planning and executing special events
.Assisting with marketing and promotional efforts, including research
projects, database management, etc.
.Assisting as needed with research, development, and qualification of sales
leads
.Representing AMC Destinations at various trade shows and conferences
.As part of the Highland Center management team, assisting other departments
as needed
.Participating in the Manager-on-Duty (MOD) program, including evening and
weekend support
.Performing other duties as assigned
Additional Qualifications:
.BA in the hospitality field or a related customer service industry or 1-3
years equivalent experience
.Excellent customer service and communication skills
.Strong organizational skills
.Demonstrated commitment to the mission and goals of the AMC - including
conservation, education, and outdoor recreation
.Basic computer skills (MS office, email, Internet usage, etc.)
.Willingness to work weekends, evenings, holidays, and other times as needed
.Ability to work independently as well as part of a closely knit team
.Ability and willingness to travel to any AMC Destination, including
backcountry huts
Benefits of working with the AMC:
.Competitive starting salary with growth potential based on performance
.Group Health Plan (75% employer paid), Group Life Insurance (100% employer
paid), Long-Term Disability Insurance (100% employer paid), Paid vacation
time, 13 paid holidays per year
.Use of AMC lodges and backcountry facilities, free and discounted rates
.Free AMC membership and White Mountain Guidebook
The Appalachian Mountain Club is an Equal Opportunity Employer and values
diversity in the workplace.
How to Apply:
Send resume and letter of intent to:
Vincent C. Spiotti
Highland Center at Crawford Notch
Route 302
Bretton Woods, NH 03575
Email: vspiotti@outdoors.org
http://www.idealist.org/if/i/en/av/Job/3
46. Meeting / Workshop Facilitator; SAIC; Arlington, VA
http://www.washingtonpost.com/wl/jobs/JS
47. Catering Sales Manager; The Ritz-Carlton; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
48. Manager of Interior Design Projects; MARRIOTT INTERNATIONAL; Bethesda, MD
http://www.washingtonpost.com/wl/jobs/JS
49. Director, National Sales; Choice Hotels International; Silver Spring, MD
http://www.washingtonpost.com/wl/jobs/JS
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