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Hospitality and Event Planning Network (HEPN)
8 January 2007
23. Meeting Coordinator; River West Meeting Associates; Chicago, IL
24. Account Executive; RMI Select; Phoenix, AZ
25. Programs Coordinator; Emergency Medicine Learning and Resource Center; Orlando, FL
26. Events Division Manager; Energy Central; Aurora, CO
27. Regional Sales Manager; Netherlands Board of Tourism & Conventions; New York, NY
28. Convention Coordinator; SmithBucklin Corporation; Chicago, IL
29. Executive Vice President; Council of American Survey Research Organizations; New York, NY
30. Program Manager, Events; Greater Washington Board of Trade; Washington, DC
31. Manager, Professional Development Programs; Greater Washington Board of Trade; Washington, DC
32. Sales and Meeting Services Coordinator; Air & Waste Management Association; Pittsburgh, PA
33. Event Coordinator; Independence Golf Club; Midlothian, VA
34. Conference Services Coordinator; Teachers of English to Speakers of Other Languages; Alexandria, VA
35. Exhibits and Sponsorship Manager; Teachers of English to Speakers of Other Languages; Alexandria, VA
36. Event Planner; Northrop Grumman; Vienna, VA
37. Director of Sales; Ramada Rockville; Rockville, MD
38. Meetings Associate; American Association of Blood Banks; Bethesda, MD
39. Meetings and Conventions Manager; American Traffic Safety Services Association; Fredericksburg, VA
40. Associate Manager, Events & Publications; Composite Can and Tube Institute; Alexandria, VA
41. Director of Education / Meetings; International Order of the Golden Rule (OGR); St. Louis, MO
42. Meetings Coordinator; American College of Surgeons; Chicago, IL
43. Tradeshow Department Assistant; International Sign Association; Alexandria, VA
22. Sales Manager; Richter Scale Productions; Denver, CO
SALES ACCOUNT EXECUTIVE needed ASAP for extremely successful, rapidly growing special event/production company in Denver, CO to sustain our continued growth. Commission plus benefits.
Responsibilities
Need to service incoming calls as well as target new clients. Sell events, manage and maintain client relationships as well as help coordinate the events themselves.
Required Qualification
Technical experience preferred, but not required. Proven sales record and event and/or hospitality experience necessary.
Email resume to jrichter@richter-scale.com. NO CALLS PLEASE.
23. Meeting Coordinator; River West Meeting Associates; Chicago, IL
River West Meeting Associates is seeking a qualified meeting coordinator. The successful candidate for this position will have at least two years industry experience and will be ready to assimilate into our culture of superb customer service.
Duties of a Meeting Coordinator include database management, preparation of program materials, assisting with meeting logistics, billing and follow-up.
The position requires someone who is extremely organized, detail-oriented and computer savvy. Technical proficiency with the MS Office Suite is essential. You must be committed to delivering superb customer service and be a pro-active problem solver. The position requires travel including weekends.
Selected Candidate will have:
2-4 years of industry experience, have excellent verbal and written communication skills, be proficient in Microsoft Office applications (including Access), possess great organizational skills, be capable of managing internal & external customer needs, have the ability to work in a fast paced environment, have the ability to manage several projects simultaneously, and demonstrate strong attention to detail.
A Bachelor's Degree in a related field is required.
Salary is commensurate with experience, excellent benefits. Our offices are modern, near public transportation and free parking is convenient. Please respond to: jobs@riverwestmeetings.com. No phone calls please.
24. Account Executive; RMI Select; Phoenix, AZ
RMI Site Select, a leader and expert in the hotel/resort site select industry, has an immediate opening available for a self motivated, independent working and professional individual with hotel sales experience to fill the role of Account Executive to sell our Site Select service. This position is a full time independent contractor position ideal for a self-employed sales person with hotel sales or a hospitality background that enjoys working from home.
As an Account Executive you will be responsible for prospecting new clients and representing RMI Site Select in client hotel site searches and hotel/resort contract negotiations.
Qualified applicants should email resume to events@reactionmanagementinc.com
25. Programs Coordinator; Emergency Medicine Learning and Resource Center; Orlando, FL
The EMLRC Programs Coordinator serves in three capacities; Programs Coordinator, Joint Sponsorship, and ITLS of Florida. Some duties of these three capacities have been included. For a complete Position Description email jtodaro@emlrc.org
Programs
Manage registration process; registration databases, reports, mailing of confirmation letters, generate badges and certificates
Prepare and distribute general correspondence/mailings for EMLRC activities
Develop and maintain database for all programs/courses
Develop and maintain all required reports and databases for CME accreditation
Coordinate on-site registration process for all programs
Grade tests and maintain grades database as needed
Provide payment and credit card entry report to accounts manager
Reconcile weekly financial data with accounts manager
Coordinate development and distribution of 6 month post evaluations for each program/course and prepare summarizations
Joint Sponsorship
Primary administrative staff
Maintain and track all course paperwork and ensure accuracy
Provide a monthly report to Education Director on progress of each program
Develop and maintain all required reports for CME accreditation.
Develop and maintain database of all joint sponsorship programs
Maintain calendar of all courses
Florida ITLS
Chapter Coordinator/Primary Contact
Develop and maintain calendar, course card production and distribution, national reports
Primary administrative staff for meetings/functions
Develop and prepare meeting packets to include agenda, financial report, minutes and any reports that are needed.
Organize and track all classes given statewide.
Develop yearly budget and ensure timely invoicing/collection
Develop and maintain database for all providers and instructors
Perform other duties as may be assigned by Director or CEO
Responsibilities: Provide a wide variety of detailed and complex logistical and administrative support for EMLRC programs and activities
Qualifications:
Required
1. Proficient organizational and administrative skills
2. Experience in meeting/educational logistical support
3. Proficiency in Microsoft Office Suite (Word, Access, Excel, PowerPoint etc)
4. Proficiency in Adobe Acrobat
5. Proficiency in standardized database development and maintenance
6. Basic accounting/financial reporting skills
Preferred:
1. College degree in business administration, education, hospitality management, or related field
2. Working knowledge of Illustrator
3. Experience with education evaluation process
4. Working knowledge of medical education accreditation and joint sponsorship process
Education
College degree in business administration, education, hospitality management, or related field preferred
Contact: For information regarding the EMLRC Programs Coordinator position please contact EMLRC Director John Todaro. (407) 281-7396 ext. 17
If you are interested in applying for this position please forward a copy of your CV via E-mail. JTodaro@EMLRC.org
26. Events Division Manager; Energy Central; Aurora, CO
Energy Central is an established publishing and knowledge services company serving the global power industry. We are the market leader in our lines of business. www.energycentral.com.
We are looking for a seasoned events professional, ready to play a significant role in a small fast-growing company.
You will be responsible for launching an events division for Energy Central. This division will be responsible for producing conferences, trade shows, road shows, web casts and other events focused on the global power industry.
Leveraging Energy Central channels and publications, our goal is to dominate the events market in our industry. You will be successful if you are driven, highly competitive and bottom-line focused.
Responsibilities
The development, launch, management and growth of an events business within Energy Central.
Required Qualification
Proven experience in developing, producing and executing successful conferences or trade shows.
E-mail resume to sdrazga@energycentral.com
27. Regional Sales Manager; Netherlands Board of Tourism & Conventions; New York, NY
The Regional Sales Manager's primary task is to promote, through various sales-activities, Aruba and Holland as a destination for business travel to the American travel industry and the MICE-industry. The Sales Manager is based in New York: his/her sales area consists of America's East Coast and Midwest.
Responsibilities
- Built up and maintain a high quality D-base of Meeting and Incentive planners and influencers and decision makers based in North America.
- Initiate, plan and execute sales activities in order to promote Aruba and Holland in specific, such as:
o research,
o telesales
o personal sales calls,
o network events,
o trade shows
o direct mail
- To generate Meeting and Incentive RFPs for both Aruba and Holland
Job requirements:
- Minimum of 2 years of experience in a sales position, by preference for an international Hotel
- Excellent communication skills
- Excellent command of the American-English language
- Commercial mindset
- Result driven
- Service minded
Education
Relevant commercial education, minimal a bachelor degree, by preference with a specialization in hospitality management
Applications for this position should be sent before January 24, 2007 via e-mail to Jort Wassenaar, Director Business to Business, Netherlands Board of Tourism and Conventions North America: jwassenaar@holland.com
28. Convention Coordinator; SmithBucklin Corporation; Chicago, IL
Our Chicago office has an exciting opportunity available for a Convention Coordinator. This position is responsible for achieving excellent customer service and satisfaction by implementing all Client convention needs; coordinating the work of self and team members in a fast-paced environment; and demonstrating the ability to manage projects and people resources to meet strategic objectives.
Demonstrated Experience:
* Coordinating all aspects of annual conferences and seminars (pre-planning, on-site execution, and post event wrap up, research and recommendations for future sites, and conference promotions).
* Financial management including budget creation, monitoring revenue/expense performance, fee collection, and staff time and fees.
* Allocating time according to budget while ensuring that work meets specifications and deadlines.
* Adapting to crisis situations, changing procedures, methods or processes.
* Developing and maintaining solid relationships with exhibitors/sponsors.
* Contributing effective ideas to client strategic planning and analysis processes.
* Travel and work overtime as needed to attend events and client meetings.
* Assuming lead meeting planning responsibilities for multiple accounts.
* Contributing to overall team success by identifying problems and proactively seeking out methods to improve self-performance and/or efficiency of an operation or task.
Requirements:
* Bachelors degree required
* Minimum of 3-4 years experience in convention/tradeshow industry or event/meeting
* PC experience with Windows operating system and a variety of software programs (Microsoft Office, and/or exhibit software)
* Excellent knowledge of meeting industry terminology and comprehensive knowledge of meeting planning processes
* Ability to self start as well as work as part of a team
* High level of professionalism
* Excellent written and verbal communication skills
* Strong time management and ability to manage concurrent tasks efficiently
* High level of detail orientation
* Strong customer service skills
SmithBucklin is proud to offer the following benefits which include but, are not limited to: Medical, Dental and Vision Insurance, 401(k), Tuition Reimbursement and Educational Assistance. SmithBucklin is 100% employee owned
To learn more about SmithBucklin Corporation, visit www.smithbucklin.com.
Please note! To be considered for this opening:
* Salary requirements must be included
* Attach resume as either a MS Word doc or pdf
* Submit resumes either via recruiting website or e-mail
We are an EOE M/F/D/V employer.
Recruiter
SmithBucklin Corporation
401 N. Michigan Avenue, Suite 2200
Chicago, IL 60611
E-Mail: ChicagoHR@smithbucklin.com
29. Executive Vice President; Council of American Survey Research Organizations; New York, NY
http://asi.careerhq.org/jobdetail.cfm?jo
30. Program Manager, Events; Greater Washington Board of Trade; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?jo
31. Manager, Professional Development Programs; Greater Washington Board of Trade; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?jo
32. Sales and Meeting Services Coordinator; Air & Waste Management Association; Pittsburgh, PA
Air & Waste Management Association, the premier international organization for environmental professionals, has an immediate opening for a Sales & Meeting Services Coordinator with a creative and entrepreneurial mind to assist with business growth. The position is responsible for providing support of Association sales including conference booth space, and sponsorships, as well as assisting in the coordination of meeting services and logistics support.
This position requires an associate degree with 5 years experience or demonstrated competency in sales support within the meetings and tradeshow industry. Highly developed oral and written communication, problem solving, and customer service skills a must. Must work effectively to develop relationships with both with a broad range of stakeholders. PC proficiency with experience in contact management software applications. 20% travel.
Qualified candidates should submit resume and cover letter to: Human Resources Department, Air & Waste Management Association, One Gateway Center, Third Floor, 420 Fort Duquesne Boulevard, Pittsburgh, PA 15222. (No phone calls please). Equal Opportunity Employer.
33. Event Coordinator; Independence Golf Club; Midlothian, VA
The Event Coordinator will work closely with the General Manager and Director of Sales on generating sales, planning and coordinating all non-golf, social events held at the Club. This would include but not be limited to Rehearsal Dinners, Wedding Receptions, Reunions, Business Meetings, Holiday and Seasonal events, etc. This new position will have extremely flexible work hours and a large portion of the work, including phone and e-mail correspondence, can be completed at your home residence. This is an excellent position for an individual who may be considering re-entering the work environment or looking for a supplemental income.
Interested individuals can respond with a resume and cover letter to Independence Golf Club, 600 Founders Bridge Boulevard, Midlothian, VA 23113, ATTENTION General Manager or via e-mail at info@independencegolfclub.com. For more information about Independence Golf Club, please visit our web-site at www.independencegolfclub.com.
NOTES: Telecommuting is allowed. Local Residents Preferred (No Relo)
34. Conference Services Coordinator; Teachers of English to Speakers of Other Languages; Alexandria, VA
Global education association seeks an individual to coordinate education sessions and the “call for papers process”. Individual will also responsible for coordinating meeting logistics, vendors and volunteers. Multi-tasking, initiative, creativity, and time management a must. Outstanding customer service and project management skills essential. Excellent written and verbal communication required. Must be able to travel 2-3 times per year. College degree and minimum of 2 years of comparable meeting experience required. Salary negotiable. Great benefits. E-mail resume and cover letter with salary requirements to resume@tesol.org
35. Exhibits and Sponsorship Manager; Teachers of English to Speakers of Other Languages; Alexandria, VA
Global education association seeks an experienced individual to manage exhibit space and sponsorship sales, meeting and volunteer logistics, and vendors with a focus on sales and revenue. Position requires selling and servicing of new and existing customers through the development of sales relationships to maximize revenues.
Multi-tasking, initiative, creativity, and time management a must. Outstanding sales skills, customer service and project management essential. Excellent written and verbal communication required. Must be able to travel 2-3 times per year. College degree and minimum of 2 years of exhibit or sponsorship sales and meeting management experience required. Salary negotiable. Great benefits. E-mail resume and cover letter with salary requirements to resume@tesol.org
36. Event Planner; Northrop Grumman; Vienna, VA
http://www.washingtonpost.com/wl/jobs/JS
37. Director of Sales; Ramada Rockville; Rockville, MD
http://www.washingtonpost.com/wl/jobs/JS
********From Ned Lundquist**********
38. Meetings Associate; American Association of Blood Banks; Bethesda, MD
http://foundationcenter.org/pnd/jobs/job
***************************
39. Meetings and Conventions Manager; American Traffic Safety Services Association; Fredericksburg, VA
Exciting opportunity is available for a Meetings and Conventions Manager with the American Traffic Safety Services Association (ATSSA) in our Fredericksburg, VA office. Selected candidate will manage and coordinate associations meetings and conventions; manage logistics and publications for annual conventions; assist in the planning and coordination of annual convention; sell exhibit space and assign booth space for all shows; and maintain revenue budget for exhibit sales. Serve as association onsite contact and supervise onsite operations for smaller conventions and meetings.
Minimum qualifications: high school graduate or GED, with a minimum two years meeting planning and exhibit sales experience. Must be well organized, detailed-oriented, and the ability to work independently; computer literate; graphic design capabilities. Must possess excellent interpersonal communication skills, the ability to handle multiple tasks simultaneously, and work well under pressure. Moderate travel required.
ATSSA offers a competitive salary, commensurate with experience and demonstrated abilities, with an excellent benefits package. Please send cover letter, resume and salary requirement to: jobs@atssa.com or fax: 540-368-1717.
40. Associate Manager, Events & Publications; Composite Can and Tube Institute; Alexandria, VA
Small, fast paced Virginia trade association is seeking a college grad to take on a variety of responsibilities in a small, dynamic office. Candidate will need to assist with meeting planning, including assistance with meeting logistics and program development, speaker coordination, site selection and on-site event coordination. Publications responsibilities include writing, designing, and developing a bi-monthly newsletter, surveys/reports, web content, meeting materials, and promotional/marketing materials for the association. Also, responsible for membership services and membership marketing which include development of membership benefit programs, coordination of existing programs, and communication with members and vendors. General office work and support also will be included in daily responsibilities – must be a team player and willing to work closely with other staff!
Strong computer skills are required. Must be skilled in Adobe PageMaker, Excel, and MS Office. Proficiency in other Adobe programs such as Photoshop, Acrobat, a plus. COMPUTER SKILLS MUST BE OUTLINED ON RESUME TO BE CONSIDERED FOR THIS POSITION. A creative team player with excellent writing, organization, and communication skills. Initiative and the ability to juggle multiple tasks a must. Travel required, some overtime. Email resume to ccti@cctiwdc.org or fax 703-823-7237.
NOTES: US Residents Only. $33,000+/doe, Fully paid benefits, free parking
41. Director of Education / Meetings; International Order of the Golden Rule (OGR); St. Louis, MO
http://asi.careerhq.org/jobdetail.cfm?jo
42. Meetings Coordinator; American College of Surgeons; Chicago, IL
BASIC FUNCTION:
Responsible for coordination of assigned details for annual Clinical Congress and Spring Meeting; responsible for planning logistical arrangements for other meetings as assigned. Responsible for scheduling and execution of various internal small meetings.
DUTIES AND RESPONSIBILITIES
ACS MEETINGS COORDINATION
-Manages logistical requirements for ACS Chicago-based programs and meetings.
-Prepares RFPs and researches possible meeting sites; evaluates appropriateness, quality and feasibility of utilization based upon meeting objectives. Evaluates performance of utilized meeting sites.
-Conducts contract negotiations with hotels, conference centers, audio-visual suppliers and other service vendors as required.
-Establishes meetings= service and logistical requirements; prepares detailed meeting specifications and communicates needs to service providers. Handles onsite coordination as necessary.
-Assists in the development of meeting budgets; ensures accurate billing from meeting service providers; resolves financial disputes.
ANNUAL CLINICAL CONGRESS AND SPRING MEETING
-Manages temporary services at Clinical Congress and Spring Meeting.
-Manages ancillary and exhibitor functions at Clinical Congress.
-Liaisons with audiotaping contractor; communication of sessions to be taped and ensuring accuracy; review of services provided.
-Plans catering events at Convention Center.
-Assists in management of scientific session information in Congress Manager.
-Prepares/proofreads copy for session room signage.
-Prepares/submits copy for session room title slides.
-Proofs session floor plans and function sheets.
-Coordinates production of event specification books.
-Assists with material shipping.
-Manages logistical onsite coordination of sessions at Convention Center
-Reviews/approves billing received from service providers; ensures accuracy and makes corrections when necessary.
GENERAL MEETING ADMINISTRATION
-Assists in meeting management of management service clients and/or other related activities.
-Maintains historical files for Clinical Congress, Spring Meeting and ancillary meetings.
-Handles additional projects as assigned by Department Director/Manager.
-Assists in maintenance of the ACS Meeting Schedule.
QUALIFICATIONS
Excellent organizational and communication skills. Ability to work under pressure and handle multiple projects simultaneously. Attention to detail. Ability to work independently but also as effective team member. Proficiency in computer programs. College degree required. A minimum of 3-4 years meeting planning or industry-related (hotel, travel) experience a must. Some travel required (15%).
If interested, please submit resume and salary history/requirements prior to January 26, 2007:
Human Resources
American College of Surgeons,
633 N. St Clair, Chicago, IL 60611
312-202-5000
EMAIL: acsjobs@facs.org
43. Tradeshow Department Assistant; International Sign Association; Alexandria, VA
Job Summary: The International Sign Association is searching for a motivated and enthusiastic self-starter to assist in preparation for a major industry trade show event.
Duties:
• International Program Development
• Overseas Study Mission Development
• Sponsorship fulfillment
• On-site logistics and temp management
• Answer foreign language queries
• Serve as 2nd tier for phone inquiries
• Answer basic email questions
• Mailing invoices
• Filing/maintenance and updating files
Skills and Qualification:
• Spanish language fluency (additional languages preferred).
• Independent worker.
• Proficient in utilization of office equipment, computers, and MS Office and Acrobat applications.
• Experience with databases preferred.
• Excellent communication and interpersonal skills, including phone etiquette and verbal and written communications, required.
• Ability to travel for 10 days in April 2007.
• Excellent organization skills required.
• Demonstrated ability to handle confidential information in an appropriate manner essential.
Education and Experience:
• Four-year degree required.
• Verifiable work references required.
• Previous office experience preferred.
Collaboration required with:
• ISA staff, members and non-members.
• Outside consultants and vendors.
• Overseas ISA affiliates.
Please submit resume and cover letter to expo@signs.org More information on ISA can be found at www.signs.org