sonjahepn

*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Meetings Manager; American Society of Mechanical Engineers; New York, NY
2. Meeting Coordinator; NACS; Alexandria, VA
3. Online Registration Specialist; Society of American Military Engineers (SAME); Alexandria, VA
4. Conference Coordinator; George Mason University; Fairfax, VA
5. Assistant, Meetings and Conferences; American Political Science Association; Washington, DC
6. Senior Coordinator; Travel Destinations Mgmt Group; Owings Mills, MD
7. Sales & Sourcing Associate; Travel Destinations Mgmt Group; Owings Mills, MD
8. Meeting Planner; Association Innovation and Management (AIM); Reston, VA
9. Marketing Manager    ; IDEV Technologies Inc.; Houston, TX
10. Meetings Manager; APICS; Chicago, IL
11. Director of Learning; Colorado Veterinary Medical Foundation; Denver, CO
12. Sales Account Representative; ADM Productions; Port Washington, NY
13. Meeting and Event Manager; NAPCP; Minnetonka, MN
14. Operations and Conference Services Administrator; University of Vermont; Burlington, VT
15. Account Executive; TBA Global; Las Vegas, NV
16. New Business Development/Sales; Impact Unlimited; Dayton, NJ
17. SHEA Meetings Manager; Society for Healthcare Epidemiology of America; Arlington, VA
18. Manager of Global/ National/ Regional Events; POPAI The Global Association for Marketing at-Retail; Alexandria, VA
19. Conference Coordinator; National Governors Association; Washington, DC
20. Director, Strategic Alliances, i2 Summit; American College of Cardiology; Washington, DC
21. Manager, Global Education; Association of Corporate Travel Executives (ACTE); Alexandria, VA
22. Meeting Planner - International Division; National Defense Industrial Association; Arlington, VA
23. Conference Producer; FDAnews; Falls Church, VA
24. Vice President, Marketing & Business Development; Denver Metro Convention & Visitors Bureau; Denver, CO
25. Vice President, Group Sales; Kerzner International Resorts, Inc.; Florida
26. Sales Manager; Hampton Inn & Suites - Oklahoma City / Bricktown; Oklahoma City, OK
27. Directory Specialist; Reed Exhibitions; Norwalk, CT
28. Senior Trade Show Manager; Cisco; San Jose, CA
29. Events & Promotions Coordinator, Versus; Comcast; Philadelphia, PA
30. Meeting Planner; NRTC; Herndon, VA
31. Conference Services Intern; SAIC; McLean, VA
32. Meetings Associate; American Chemical Society; Washington, DC
33. Senior Exhibits Manager; American Chemical Society; Washington, DC
34. Meeting Assistant; National Academies; Washington, DC
35. Director of Professional Dev. & Meetings; Marine Technology Society; Columbia, MD
36. Manager, Conferences and Outreach; American Psychological Association; Washington, DC
37. Director, Brand Standards; Choice Hotels International; Silver Spring, MD
38. Director, Corp. Communications; Choice Hotels International; Silver Spring, MD
39. Senior Manager - Competitive Analysis; MARRIOTT INTERNATIONAL; Bethesda, MD
40. Meetings and Travel Manager; US Pharmacopeia (USP); Rockville, MD
41. Conference, Meetings & Events Intern; National Black MBA Association; Chicago, IL
42. Meeting Services Intern; Healthcare Information & Management Systems Society; Chicago, IL
43. Registration Event Manager; Jack Morton; Norwalk, CT
44. Registration Manager; AVIATION WEEK; New York, NY
45. Program Coordinator; Vanderbilt Student Life Center; Nashville, TN
46. Events planner; Amnesty International USA; New York, NY
47. Events Manager; Illinois Landscape Contractors Association; Oak Brook, IL
48. Event Coordinator; Entrepreneurs' Organization; Alexandria, VA
49. Event/ Meeting Planner; Cvent, Inc.; McLean, VA
50. Sales Manager; Novotel Ottawa; Ottawa, ON, Canada
51. Hotel Assistant General Manager; RB Properties Inc.; Washington, DC


************* The Short Self-Pitch (SSP) *********************

The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.


************* Upcoming Conferences *************

Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the next newsletter.



*************
1. Meetings Manager; American Society of Mechanical Engineers; New York, NY

ASME is a 127,000 member professional organization focused on technical, educational and research issues of the engineering & technology community.  We currently have an outstanding opportunity for a Meetings Manager.

Under the direction of the Director of Events Management, the  Meetings Manager is primarily responsible for the planning, organizing, and execution of assigned conferences and meetings.   Conference management responsibilities include site selection, contract negotiations, air and ground transportation, budget preparation and forecasting, registration (including pre and post registration procedures), hotel specs and banquet orders, audio-visual requirements, signage, special events, on-site conference management, guest/spouse programs, hiring of temporary meeting personnel, invoice processing,  post-conference evaluation, maintaining a historical database, and financial reporting.  Overseeing sponsorship and exhibits will also be necessary.  In addition, the Meetings Manager must have experience and work closely with the Marketing Department with respect to the development of promotional material, including copywriting , production procedures, and advertisement as well as the Publishing Department with respect to the web-tool.  This person will also act as a liaison with the conference planning committee, staff members in other directorates, and related suppliers.

Candidate must have a Bachelor’s degree or equivalent prior work experience and a minimum of five years of meeting planning experience. A complete knowledge of the meetings industry is essential along with a good overall understanding of site destinations, and hotel contract negotiations. Candidate must possess good communication and organizational skills, and have the ability to juggle multiple responsibilities.  Some travel is required.


Only those candidates selected for further consideration will be contacted. We are an Equal Opportunity Employer. Send resume, along with salary requirements, to trecruitment@asme.org.


2. Meeting Coordinator; NACS; Alexandria, VA

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4558557


***** From Diane Kovats *****
3. Online Registration Specialist; Society of American Military Engineers (SAME); Alexandria, VA

Job Title: Online Registration Specialist, Society of American Military Engineers (SAME)

Organization.  SAME is a 501(c)(3) non-profit organization with a membership of over 22,000 members and 1,400 companies, public agencies and academic institutions.  More information about SAME can be found on www.same.org.  SAME is headquartered in Alexandria, Virginia and has a staff of 22.

Job Description:  Report to the Director, Conferences and Education and work with the other three Conference and Education managers as well as the SAME Marketing and Communications Specialist.  Handle all questions and inquiries related to conference and workshop online registrations for the Society of American Military Engineers (SAME).  Reconcile billing after an event with Finance and Accounting.  will include answering phone calls and e-mails regarding registration for a variety of events as the primary registration point of contact for SAME.  Will respond to messages within 24 hours.

Position Requirements:

      Education:  High School diploma and other continuing or college education required.  Bachelor Degree preferred but not required.

      Experience:   Work as a customer service representative, sales person or other position that dealt with working with customers.

      Training:  Training on SAME Association Management System (AMS) and online registration software will be provided by SAME and vendors.

      Computer Capabilities:  Must have working knowledge on Microsoft products:  Excel, Word and Power Point.

      Communication Skills:  Excellent verbal communication skills.


Working Hours/Schedule: This is a Part-time Position Not to Exceed 20 hours per week as a Teleworker, with set hours that can be advertised for customer support during the normal work day. Must be able to travel and perform on-site registration functions at the SAME annual conference each May and one other conference with projected attendance over 500.  SAME will provide dedicated telephone line at home, computer headphone and high speed internet if not already available.

Benefits:  As a Part-time Teleworker Position, SAME will match employee contributions to the SAME 403(b) Plan up to 5% on a dollar-for-dollar basis (Optional).  No other benefits are provided.  The starting salary is $12.00 per hour, with periodic increases based on performance and experience.

Please send via email a resume and cover letter to Ms. Kim Rupkalvis, Administrative Assistant, SAME, krupkalvis@same.org.

*************

4. Conference Coordinator; George Mason University; Fairfax, VA

The Associated Writing Project (AWP), a national non-profit organization serving creative writers and academic writing programs, seeks a motivated, organized individual to assist in planning and executing its annual conference and book fair.

Duties:
Coordinating all aspects of AWP's book fair, featuring 500+ exhibits from literary magazines, trade presses and publishers; and performing customer service, collection of information from 1,000+ participants, coordinating volunteers on-site, mailings, proofreading and general assistance to the Director of Conferences.

Great working environment with good benefits. Interest or involvement with creative writing a plus; and M.F.A. degree preferred, not required.

To apply for position 10323z, go to http://jobs.gmu.edu.


5. Assistant, Meetings and Conferences; American Political Science Association; Washington, DC

The American Political Science Association (APSA) is seeking an enthusiastic professional who is looking for a place to build a career in the meetings and conferences arena.

We have an immediate opening on our meetings team, to provide extensive assistance with the planning and execution of APSA’s Annual Meeting of 7,000-plus attendees, the annual Teaching and Learning Conference, and various smaller meetings and related activities.

As a member of our three-person meetings team, the assistant is an integral member of our staff of 26. The assistant has responsibilities that range across a number of projects, including:

    * Acting as liaison to APSA’s 50+ affiliated groups
    * Coordinating APSA’s annual awards program
    * Recruiting and managing departmental interns
    * Managing conference program advertising
    * Coordinating business meetings, receptions, and room blocks for the national conference
    * Serving as hotel and travel liaison for APSA committee meetings and a key point of contact for department communication
    * Assist with event programming and perform other general meeting planning and administrative responsibilities as assigned

The ideal candidate will be a team player who is highly motivated, detail oriented and accurate, and able to work independently. This position requires exceptional writing, communication and customer service skills, and must interact and communicate effectively with staff, members/nonmembers, attendees and exhibitors. The assistant must manage time, meet schedules and deadlines, and handle multiple assignments simultaneously, all with energy and initiative. Must be adept at learning new software, and work effectively under pressure. Proficiency in database management, Microsoft Office Suite, Outlook and internet research skills are required. Past association meeting planning experience is a plus. Some travel is required.

This position requires a bachelor’s degree. Entry salary in the low to mid thirties. Excellent health, leave and training benefits, in Dupont Circle location two blocks from Metro. APSA offers a positive staff, an upbeat environment, and a great opportunity to acquire a firm grounding in all aspects of meeting management.

To be considered, please e-mail cover letter, resume and salary requirement to hr@apsanet.org or fax (202) 483-2657. No phone calls, please. APSA is an equal opportunity employer committed to workplace diversity.

The American Political Science Association is the leading professional nonprofit organization and scholarly society for the study of political science and serves more than 15,000 members in over 80 countries. With a range of programs and services for individuals, departments and institutions, APSA brings together political scientists form all fields of inquiry, regions and occupational endeavors within and outside academe in order to expand awareness and understanding of politics. To learn more about APSA, please visit www.apsanet.org.

Contact: Robin Smith
Phone: (202) 483-2512
Fax: (202) 483-2657
hr@apsanet.org
http://www.apsanet.org


6. Senior Coordinator; Travel Destinations Mgmt Group; Owings Mills, MD

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4553373


7. Sales & Sourcing Associate; Travel Destinations Mgmt Group; Owings Mills, MD

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4553364


8. Meeting Planner; Association Innovation and Management (AIM); Reston, VA

Association Innovation and Management (AIM) is an association management firm located in Reston, VA specializing in scientific and health related non-profit organizations.  Five of the eight clients host annual meetings throughout the year – ranging in size from 400 to 7,000 attendees.  The AIM Meetings Department handles all the logistical aspects of the various clients’ annual meetings/expositions and committee meetings, as well as in-house meeting arrangements. AIM is seeking an experienced meetings manager to handle all aspects of our clients’ annual meetings and committee meetings logistics from the initial booking of the contract to on-site coordination. This team player should have a minimum of 3 years experience with hotel contract negotiations, housing logistics, travel coordination, food & beverage arrangements, on-site management of the meeting, as well as working in a hotel; CMP credentials are a plus.   Candidate will handle exposition logistics from initial sales to on site show coordination for 15-50 booths, provide customer service to exhibitors, service kits, and work with contractors. Ability to multi-task, attention to detail, strong computer skills and a willingness to travel (domestic and international) are a plus.  Salary is commensurate with experience.  Candidates may e-mail resume with salary requirements to cwilson@aim-hq.com.

No third parties and no phone calls please.

 AIM is an equal opportunity employer.  AIM provides competitive compensation; health and dental benefits; tuition reimbursement; paid vacation, sick, holiday and personal leave; life and disability insurance plans; and a 401(k) plan. Free parking in a location convenient to the Toll Road and the Fairfax County Parkway.

Contact: Clarissa Russell-Wilson
Fax: 703-438-3113
CWilson@aim-hq.com


9. Marketing Manager    ; IDEV Technologies Inc.; Houston, TX

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7174


10. Meetings Manager; APICS; Chicago, IL

APICS is an international education organization, offering certification programs, training tools and networking opportunities to increase workplace performance. We are currently searching for a Meetings Manager to aid in the management and execution of our meeting functions including our International Conference and Exhibition. The incumbent will report to the Director of Meeting Planning and Events.

On top of being an excellent place to work, we also offer a competitive salary and amazing benefits package!

Essential Duties:

The Meetings Manager plans and manages the execution of the annual International Conference and Exhibition along with all other meeting functions within the Professional Development Division such as national seminars, workshops, and meetings of the Board of Directors and other governance meetings. This person provides all logistical planning personally or through the Meeting Coordinator who will be the incumbent's direct report. In this position you will have significant revenue generation, leadership, and project management responsibilities that have financial, operational, and reputational impact upon the APICS organization.

Qualifications:

    * BA/BS in Business in strongly preferred
    * 5-10 years previous meeting planning experience is a must
    * An association background is a plus
    * Strong Word, Excel, and PowerPoint skills
    * Organizational and communication skills are essential
    * Previous staff management experience a plus
    * The ability to negotiate, handle problems and make immediate decisions.

This position requires about 30-40% travel. There will be times when you will be given little notice of travel plans.

Resume and cover letter, including salary requirements, should be submitted to resumes@apics.org. Please put MM in the subject line of the e-mail.


11. Director of Learning; Colorado Veterinary Medical Foundation; Denver, CO

The Colorado Veterinary Medical Foundation is looking for a Director of Learning to lead our efforts to provide compelling experiences through which members of Colorado's veterinary community sustain competency, develop leadership, build networks, and share ideas.  The Director of Learning will orchestrate the planning, marketing, delivery, and assessment of an array of CVMA and DAVMS programs and assist in ascertaining the learning needs of members and customers.  This position reports to the Executive Director.   

Primary Duties and Responsibilities:

    * Responsible for the success and overall coordination of all CVMA and DAVMS meetings, educational offerings, and social functions.  Responsibilities include planning, contracting, marketing, execution, and evaluation.
    * Manage and mentor the Manager of Learning, and oversee the quality and quantity of work performed.
    * Actively be involved with the DAVMS Continuing Education Committee, CVMA Commission on Education, and CVMA Professional Development Committee.
    * Maintain a constant line of communication with executive director and staff members as appropriate; advise of current status of projects, any challenges, and the resolution of those challenges.
    * Oversee sponsorship recruitment, management, and retention for CVMA and DAVMS programs.  Implement overall partner benefits program for all organizations.
    * Assist in the production of all marketing pieces for meetings, educational offerings, and social events by working with the Director of Communications.
    * Coordinate timetables for marketing pieces with the Director of Communications to ensure deadlines are met.
    * Prepare budget estimates for all CVMA and DAVMS programs; know and stay within individual program budgets; reconcile all financial information for programs.
    * Manage the speaker initiative, including: recruiting speakers, scheduling speakers, producing speaker contracts, and tracking required speaker information for programs.
    * Travel as necessary for program management, ensuring all meeting arrangements are properly carried out and participant needs are met.
    * Act as the staff liaison to the CVMA Student Chapter.  Provide support and guidance to their initiatives and involvement in CVMA programs.
    * Close out all programs and/or oversee close-out procedures for programs.
    * Concurrently manage numerous tasks and assignments with proficiency.
    * Communicate effectively with professional and support staff, members, customers, and suppliers.
    * Actively participate in staff meetings and work teams, and contribute positively to the culture and capacity of our organization.

Note: While this is intended to be an accurate reflection of the job requirements and responsibilities, management reserves the right to modify, add or remove duties and to assign other duties as necessary.

Qualifications:

    * A bachelor's degree is required, although equivalent work experience may be acceptable.
    * 5+ years experience in meeting management is required, preferably in an association environment.
    * Event/Meeting planning experience with BEOs, rooming lists, room sets, AV, etc.; CMP a plus.
    * Ability to handle multiple projects simultaneously, while working in a fast-paced, high-output environment.
    * Ability to organize and prioritize tasks, manage time effectively, meet competing deadlines, think strategically, drive towards results through systematic and creative action, and manifest attention to detail.
    * A professional, positive attitude while representing the organizations and working as part of a team.
    * Ability to exercise independent judgment while maintaining effective communication with the supervisor.
    * Effective oral and written English communication skills, with knowledge of grammar, spelling and punctuation.
    * Excellent skills with Microsoft Office.  Specifically, experience with Microsoft Access, or equivalent relational database, is desired.
    * Must be comfortable working hands-on with animals at events and in a laboratory setting
    * Ability to travel within the state of Colorado up to 30% of the time.
    * Ability to work nights and weekends.

Please email your resume and cover letter referencing the Director of Learning position to:

Suzanne Bobela, HR Manager, Colorado Veterinary Medical Foundation

SuzanneBobela@colovma.org

EOE/MFVD

For more information about our organization, please visit: http://www.colovma.org/

Local candidates only, please; we are unable to provide relocation assistance or interview travel costs.


12. Sales Account Representative; ADM Productions; Port Washington, NY

Event & video production company looking for phone sales representative.  Pitch our unique production model in the industry.  Must be committed, persistent and tenacious about securing leads and following up.  Must be exceptionally organized and determined with research and calls.  Must be able to develop relationships with new business leads and carry out goal-oriented strategies.  Must have a positive & energetic personality.  Required background 2-3 years in phone sales and/or customer service.  Experience in events industry a plus.  Port Washington, Long Island location.  Base salary + commission.  Please visit http://www.admpro.com/ for more information.  Please apply to hr@admpro.com, stating salary requirements in your cover letter.


13. Meeting and Event Manager; NAPCP; Minnetonka, MN

OPPORTUNITY:

This is an exciting opportunity for an experienced event manager (association experience preferred) with advanced project management skills to plan, coordinate, and implement multiple programs (regional forums, educational workshops and annual conference) for this Minnetonka based national membership organization serving a particular industry. Meetings range in size from 50 to 1,000 or more. As the Meeting and Event Manager you will act as project manager for all meetings, manage and control the budgets and costs for the meetings, negotiate contracts and manage vendors, ensure all events adhere to policy and procedure guidelines, and continually promote organization membership and event attendance. Onsite you will train temporary employees, manage support staff (decorators, security, caterers, etc.), and coordinate the registration process. You will also ensure administrative tracking of client interest in and attendance at events. You will ensure that event information is appropriately managed through the organization website and promotional materials.

 QUALIFICATIONS:

The position requires a Bachelors Degree, 4+ years of event/meeting planning or similar experience (association experience is highly desired) and a "get-it-done" attitude. Extensive experience in project management (without the need for extensive oversight) and the ability/willingness for some travel are a must. Potential candidates must have:

    * Excellent communication skills, including demonstrated proficiency in oral, writing and presentation abilities in a business-focused setting using a variety of communication channels (telephone, e-mail, in-person, etc.)
    * Successful track record working in a team environment
    * Ability to multi-task and prioritize activities effectively, while ensuring a high level of accuracy and attention to detail
    * Interest in building an Internet-driven business
    * Computer skills to include: Word, Excel, PowerPoint and Lotus Notes
    * Demonstrated fluency in using technology tools to improve effectiveness and increase efficiency
    * Proven ability to work in a rigorous, fast-moving work environment

In your cover letter, please be specific about how your experience relates to this position. Cover letter and resume may be submitted to Laura Flandrick at laura_flandrick@napcp.org or 10520 Wayzata Blvd, Minnetonka, MN 55305.


14. Operations and Conference Services Administrator; University of Vermont; Burlington, VT

The University of Vermont, established in 1791, is located 90 miles south of Montreal between the Adirondack and Green Mountains on the shores of Lake Champlain in Burlington, Vermont, a city of 50,000, consistently recognized for its quality of life, from outdoor recreation to cultural events. UVM, with over 85,000 alumni, is a comprehensive research university comprising eight schools and colleges, a Graduate College, and a College of Medicine and offers its employees competitive salaries, outstanding benefits and a superior academic workplace.

The University of Vermont is seeking an individual to serve as a senior level administrator responsible for oversight of conference and event activities and marketing and sales functions. Responsibilities will include: oversee conference management operations including client inquiries and event booking and work with conference staff to plan for and deliver services requested by clients. Review and develop operating procedures for events. Generate sales leads and develop and administer outreach and educational programs regarding departmental services. Develop business relationships with constituents within the hospitality industry and assist in representing the department within these organizations. Collaborate with Director to develop marketing plan and oversee marketing strategies to stimulate growth and increase sales. Provide analysis and feedback on performance of programs and services. Manage department in Director's absence; hire, train, and supervise staff. Bachelor's degree in hospitality management, marketing, or other related field and three or more years experience in marketing, conference services or student affairs and supervisory experience required, or an equivalent combination. Effective organizational, interpersonal and communication skills required. Computer literacy required. Ability to travel occasionally and work non-traditional hours, particularly during summer months required. Demonstrated commitment to diversity, social justice, and fostering a collaborative multicultural environment required.

For further information, or to apply with electronic application, resume, cover letter, and a list of references for #032382, visit our website at: www.uvmjobs.com.
Tel: 802-656-3494

Review of applications begins immediately and will continue until suitable candidates are found.


15. Account Executive; TBA Global; Las Vegas, NV

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7171


16. New Business Development/Sales; Impact Unlimited; Dayton, NJ

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7167


17. SHEA Meetings Manager; Society for Healthcare Epidemiology of America; Arlington, VA

http://asi.careerhq.org/jobdetail.cfm?job=2920528


18. Manager of Global/ National/ Regional Events; POPAI The Global Association for Marketing at-Retail; Alexandria, VA

International association seeks manager with at least 2 years experience with all phases of planning, logistics, and onsite management for meetings, conferences, and events.

Requirements
You must have initiative and be very detailed oriented, capable of multitasking and meeting deadlines. We also require the candidate to be knowledgeable with general contract provisions, operational planning and budgeting, and computer proficient. We offer competitive salary and benefits. In order to be considered you must send resume, cover letter, and salary requirements to rick.walsh@popai.com.


19. Conference Coordinator; National Governors Association; Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=2920375


20. Director, Strategic Alliances, i2 Summit; American College of Cardiology; Washington, DC

http://asi.careerhq.org/jobdetail.cfm?job=2920754


21. Manager, Global Education; Association of Corporate Travel Executives (ACTE); Alexandria, VA

http://asi.careerhq.org/jobdetail.cfm?job=2919963


22. Meeting Planner - International Division; National Defense Industrial Association; Arlington, VA

Major educational/trade Association at Courthouse Metro, supporting national security and legal and ethical forums between the government, the military services, and the defense industry, seeks meeting planner with minimum of two years experience in meeting planning or related activities to support International Division composed of U.S. defense industry executives.

Responsibilities include admin/logistics support to regularly scheduled committee meetings, liaison with international defense industry associations, plan and execute international meetings and conferences in the U.S. and overseas, maintain records related to U.S. – international defense industry interactions, liaison with U.S. government international defense trade representatives, maintain current working knowledge of defense trade issues.  Should be able to adapt to rapidly changing priorities, manage multiple activities simultaneously, and travel internationally.  Current U.S. passport a requirement.  Experience in international relations a plus.

Pay in the mid-30s to mid-40s, commensurate with experience and qualifications. Position is classified exempt. Excellent benefits to include 401k with profit share and transportation allowance. Qualified applicants should go to  http://application.ndia.org/jobs/ and follow instructions therein for submitting an application and resume. Local Residents Preferred (No Relo). NDIA is a member of the ASAE Circle Club and strongly supports professional development to include professional association dues, participation in certification programs, and extensive job related training.

NOTES:     Local Residents Preferred (No Relo). Parking or local transportation allowance provided. 401k with profit share.plus health and other insurance benefits.


23. Conference Producer; FDAnews; Falls Church, VA

FDAnews seeks a detail oriented person to secure industry thought leaders to serve as audio, web and physical conference presenters. Candidate would manage all aspects of producing conferences; from creation of ideas, writing event proposals, speaker selection and event execution. Duties also include budget management and achieving sales goals. The ideal candidate is a proactive, industrious, hard worker with 2-5 years experience. Must be comfortable seeking out speakers and have strong writing skills.  MS Office skills a must.   Benefits include health insurance, dental, 401k, vacation, etc. Send resume with cover letter and salary requirements to bludden@fdanews.com.


24. Vice President, Marketing & Business Development; Denver Metro Convention & Visitors Bureau; Denver, CO

http://careers.hsmai.org/jobdetail.cfm?job=2920583


25. Vice President, Group Sales; Kerzner International Resorts, Inc.; Florida

http://careers.hsmai.org/jobdetail.cfm?job=2920893


26. Sales Manager; Hampton Inn & Suites - Oklahoma City / Bricktown; Oklahoma City, OK

http://careers.hsmai.org/jobdetail.cfm?job=2920276


27. Directory Specialist; Reed Exhibitions; Norwalk, CT

JOB SUMMARY:

1.      Act as the project leader, responsible for the overall process flow for producing assigned event directories.
2.      Create and maintain email/fax communications, spec sheets, and online exhibitor tool kit in advance of routing information to show teams for approval.
3.      Work with Sales, Marketing, IT, Production, Artists, Associations, as well as external customers, to communicate and compile necessary information for event directories.
4.      Conduct broadcast communications (email, fax, mail, phone) to external customers to gather information for both online and hard copy company listings.
5.      Manage and communicate deadline requirements to both internal and external customers for assigned directories, tracking and managing the data flow according to schedules.
6.      Responsible for proofreading, maintaining, extracting, and sometimes data entering company listing information in Access-based database.
7.      Lead kick-off meetings with show teams to initiate production of and gather requirements for each directory.
8.      Create and edit data for online exhibitor tool kit using content management system.

CONTACTS:

Internal:           All RX Staff
External:          Exhibitors, Associations, Artists, Printers

REQUIREMENTS:

1.      B.A./B.S. in  Communications, Marketing, English or equivalent field
2.      Strong grammar and proofreading skills
3.      Multi-tasking ability with attention to detail
4.      Excellent oral and written communication skills
5.      Able to work independently and as a team player
6.      Ability to solve problems creatively and effectively
7.      MS Access and Internet knowledge
8.      Preferred knowledge of production processes

We offer competitive compensation, a convenient location, and excellent benefits, which includes tuition reimbursement and 401(k) plan. Please send resume with salary history and requirement in confidence to Reed Exhibition Companies, 383 Main Avenue, Norwalk, CT 06851 or email: hr@reedexpo.com (Microsoft Word) No calls or agencies please. For additional information, visit our website at http://www.reedexpo.com

EOE/m/f/d/v


28. Senior Trade Show Manager; Cisco; San Jose, CA

http://careers.ises.com/c/job.cfm?site_id=553&jb=4556347


29. Events & Promotions Coordinator, Versus; Comcast; Philadelphia, PA

http://careers.ises.com/c/job.cfm?site_id=553&jb=4552395


30. Meeting Planner; NRTC; Herndon, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26213721&jobSummaryIndex=26&agentID=


31. Conference Services Intern; SAIC; McLean, VA

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26203226&jobSummaryIndex=29&agentID=


32. Meetings Associate; American Chemical Society; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26174296&jobSummaryIndex=42&agentID=


33. Senior Exhibits Manager; American Chemical Society; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26174351&jobSummaryIndex=62&agentID=


34. Meeting Assistant; National Academies; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26212541&jobSummaryIndex=129&agentID=


35. Director of Professional Dev. & Meetings; Marine Technology Society; Columbia, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26226016&jobSummaryIndex=1&agentID=


36. Manager, Conferences and Outreach; American Psychological Association; Washington, DC

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26182271&jobSummaryIndex=3&agentID=


37. Director, Brand Standards; Choice Hotels International; Silver Spring, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26209496&jobSummaryIndex=10&agentID=


38. Director, Corp. Communications; Choice Hotels International; Silver Spring, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26209486&jobSummaryIndex=12&agentID=


39. Senior Manager - Competitive Analysis; MARRIOTT INTERNATIONAL; Bethesda, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26181661&jobSummaryIndex=15&agentID=


40. Meetings and Travel Manager; US Pharmacopeia (USP); Rockville, MD

http://www.washingtonpost.com/wl/jobs/JS_JobSearchDetail?jobid=26181146&jobSummaryIndex=19&agentID=


41. Conference, Meetings & Events Intern; National Black MBA Association; Chicago, IL

Headquartered in Downtown Chicago, the National Black MBA Association has over 40 chapters located across the country.  The Association offers numerous educational events throughout the year through both the local chapter and national support and holds an Annual Conference and Exhibition once a year.  The Annual Conference focuses on highlighting and offering workshops and activities, which focuses on the Association’s five channels – Education, Career, Leadership, Entrepreneurship, and Lifestyle.   The conference offers numerous different learning experiences, networking opportunities, social events, and includes the largest Career Fair offered in the country with over 400 Fortune 500 companies recruiting during Career Fair.  The 30th Annual Conference and Exhibition will take place in Washington, DC September 17-20, 2008.

The National Black MBA Association’s Conference Meetings & Events Department has openings for Paid Internship opportunities for students majoring in Hospitality to assist the department with planning of this dynamic conference where interns will be given a hands-on experience in the planning and execution. The NBMBAA Conference Meetings and Events intern will work closely with the Senior Meeting Planners and Coordinators in numerous areas such as Registration, Exhibit Space, Room Assignments, Travel, Housing and other areas where the need arises.

As the Career Fair is a major component of the Conference, interns will learn how to assign exhibit space, track and maintain information regarding booth contracts, payments, booth assignment, and correspondence to Exhibitors.  In addition, the interns will be given the opportunity to process and track special registrations, compile registration packets for special on-site registrants, contact key corporate partners and exhibitors to confirm on-site registration appointments.  Interns will also, assist with staff and speaker travel and assignment of staff and speaker housing assignments and more!   The National Black MBA Association is excited to offer this opportunity to future Convention and Meetings professionals.  For more information on the Association, please visit http://www.nbmbaa.org/.

Requirements:
Must be currently pursuing an undergraduate degree.
Must have excellent computer skills and experience in Microsoft Word & Excel.  Database experience a plus.
Must have the ability to organize, prioritize and work independently on tasks and projects.
Must have excellent oral and written communication skills.
Coursework reflecting an interest in meeting planning or related industry is preferred.

This is a paid internship.
To apply for this internship, please fax resume to 312-236-1586, Attention Robyn Jones.

robyn.jones@nbmbaa.org


42. Meeting Services Intern; Healthcare Information & Management Systems Society; Chicago, IL

http://www.jobtarget.com/c/job.cfm?site_id=518&jb=4567341


43. Registration Event Manager; Jack Morton; Norwalk, CT

Here are some things you should know about Jack Morton Worldwide:
> We’re experts in experiential marketing.
> We have an industry-leading planning practice, world-renowned creative and production capabilities and a proprietary approach to measurement and evaluation.
> What we’re proudest of: doing great work for almost 50% of Fortune’s top 50 global brands
> We combine a global network with local relationships and attitude.
> We’re committed to reducing the environmental impact of both our operations and the experiences we create for clients.

Registration Event Manager
The Director of Operations ensures efficient and profitable operations and manages production staff and resources to ensure that the expectations of our clients, the needs of our staff, and the financial requirements of the company are met.

Responsibilities:

    *Lead the online registration process
    *Strong ability to think analytically and basic technical knowledge
    * Proven project management skills
    *Client and budget management, SOWs, timelines and workflow charts
    *Proven experience assessing client needs and preparing project plans
    *Web services experience
    *Strong understanding of online registration tools including conference management software - eCommerce, Social Networking, Content, Housing, Exhibitor, etc.
    *Database (user logic)
    *Excellent written and verbal communication skills, including experience presenting
    *Strong experience working directly with high level clients
    *Experience brainstorming creative solutions
    *Evaluate potential meeting sites from a registration perspective
    *Work with chosen decorator to design registration layout
    *Develop on-site process documentation including convention staff training documents, flow of que lines, etc.
    *Negotiate contracts and coordinate with miscellaneous vendors
    *Coordinate the financial, administrative and staffing aspects of registration and financial reconciliation
    *Prepare written report on processes, document history, prepare all final client reports.

Requirements:

    *Minimum of 3-5 years related registration and logistics experience, preferably in an agency setting
    *Bachelors Degree and meeting management experience; city-wide conventions a plus
    *Knowledge of the Meeting Industry including current trends within the industry
    *Knowledge of policies and procedures pertaining to registration management
    *Strong vendor and relationship management experience
    *Strong contract negotiation and budget management skills
    *Excellent verbal, written and interpersonal skills.
    *Third-party experience a plus, but not required

Learn more about us online at http://www.jackmorton.com/!

Jack Morton is an equal opportunity employer.

Contact: Marianne Campbell
marianne_campbell@jackmorton.com


44. Registration Manager; AVIATION WEEK; New York, NY

Individual would oversee registration management and customer service for a minimum of 14 AvWeek related conferences; conferences & exhibitions & forums.  The incumbent will play an important role by providing early indications of revenue goals; event metrics; marketing opportunities; customer services; vendor managmeent and the ability to overcome any weaknesses in the registration process.

Accountabilibities:
+ Set up and maintain all events on internet based reg system
+ Manage vendor relationships (reg. system; lead retrieval)
+ Statsitcial and financial reporting
+ Coordinate with Finance Dept on wire transfers and credit card transactions
+ Manage pre-post-on-site registration process (data input, event set up, onsite vendor, layout, staff)
+ Coordinate technical requirements and set up at events (travel required both domestic and internationa)
+ Knowledge of CRM system
+ Train and update staff and sales
+ Telephone and email articulation
+ Ability to multi-task

Contact: Lydia Janow
Phone: 212-904-3225
Fax: 212-904-3334
ljanow@aviationweek.com
http://www.aviationweek.com/conferences


45. Program Coordinator; Vanderbilt Student Life Center; Nashville, TN

Minimum Qualifications:

Bachelor's degree and a minimum of 12 months experience required.

Duties and Responsibilities:

1. Plan, coordinate, and direct the operations of evening and weekend events
2. Coordinate scheduling and registration details for events (meetings, banquets, conferences, receptions, seminars, etc.) such as letter composition, file maintenance, mailings, and pre-event meetings
3. Write specifications and negotiate contracts for services needed for events
4. Manage various supply, equipment, and building operations
5. Monitor suppliers to ensure delivery of supplies and services in accordance wither orders/contracts
6. Maintain data and records for each event
7. Prepare and distribute reports for event evaluation and appropriate recommendations for solutions to problems
8. Assist with the development and implementation of marketing and public relations plans
9. Write brochures, news releases, and other training/promotional materials and coordinate the production of same
10. Make budget recommendations for equipment and other purchases
11. Maintain original documentation of charges from other departments and vendors for each event and submit to administrative assistant for invoicing
12. Plan and schedule work priorities in accordance with program/event goals, objectives, and deadlines
13. Conduct research, compile and analyze information in support of an event
14. Direct and supervise student event service staff, event volunteers, and contractual employees hired for events
15. Schedules staff to ensure work requirements are accomplished
16. Evaluates staff, makes work assignments, and reviews time and attendance records addressing attendance and tardiness issues
17. Knowledge of and experience in providing world class customer service
18. Collaborate with colleagues within the cluster of Student Activities and other units within the Dean of Students office
19. Connects with community partners in Nashville

Salary range $2,373 - $3,270/mo.; dependent upon years of education and experience.

Submit all information via the Vanderbilt jobline--follow the link below.

http://www3.recruitingcenter.net/clients/vanderbilt/publicjobs/canviewjobs.cfm


46. Events planner; Amnesty International USA; New York, NY

Amnesty International (AI) is a movement of globally-minded people across the world speaking out and acting up in defense of human rights. We investigate and report on human rights violations, and we educate and mobilize the public until we make a difference.

We are seeking an experienced Event Planner for a temporary position for a 4 to 6 month period.  Reporting to the Darfur Campaign Director, the ideal candidate will organize the launch of Displaced: a human rights exhibition on Darfur in New York City and accompanying launch reception at a high-profile venue to facilitate significant attendance.  Additionally, the successful candidate will organize additional smaller events as part of the two-week launch run, such as lectures, readings, acoustic concerts. AI intends that the exhibition help educate the public on Darfur, facilitate activism and advocacy related to key UN member states and peacekeeping for Darfur, and attract new members to the organization.    

Responsibilities include but not limited to:  identify and secure venue; obtain all necessary permits; arrange for and oversee private security; make arrangements for all-weather outdoor staging.  Manage a high profile official launch, including development of a launch plan that can help realize organizational objectives on engagement of public, advocacy, visibility, and growth.  Facilitate any arrangements and contracts with the venue, contractors, or vendors for the event and launch reception.  With team, develop and implement outreach plan for the event to ensure high number of attendees during launch run in NYC (likely two weeks).  Responsible for all technical and administrative details with producing and staging the event.  Develop a speakers list for launch event/reception; secure speakers, arrange for transportation, honorariums, etc.   Liaise with Artist Relations Unit, Government Relations, and others. Contribute to the development of a tour plan for the exhibition, and for subsequent exhibition stops.

Qualifications:

Minimum 4 years event planning experience in progressively larger roles, including a variety of events (conferences, meetings, fundraising events, concerts, rallies, etc.).
Experience staging outdoor events.
Experience with outreach methods that can turn out high numbers to an event.
Experience with project management and working to time-line.
Experience in budget management and tracking.
Strong comfort with decision making and on the spot changes, including crisis management.
Experience negotiating with vendors, including large scale hotels, printers, caterers, etc.
Strong verbal and written communications skills, within a collaborative group and for large scale or targeted communications.
Experience working with teams, especially in non-profit context.

To apply, send resume and cover letter with salary history to humanresources@aiusa.org. Please indicate in the subject line: Evt Plnr. No phone calls please. AIUSA is an Equal Opportunity Employer, committed to diversity in the workplace.


47. Events Manager; Illinois Landscape Contractors Association; Oak Brook, IL

Suburban Chicago (Oak Brook) professional association seeks experienced Events Manager. The Events Manager will be responsible for all aspects of association conference management including, but not limited to: site selection, hotel and vendor negotiations and contracting, preparing and managing program budgets, determining audio-visual, set-up and food and beverage requirements, committee management and providing on-site management of programs including supervision and coordination of vendors and staff. All events are held within the state.

The Events Manager will be the primary manager (and motivator) of the event program committees for content development. The position is also responsible for assisting with promotional materials and program brochures.

The Events Manager will also develop and operate an exhibitor and sponsorship sales and management program. Golf outing experience a plus.

Requirements

Must have a proven track record of managing meetings and events with attendance from 50-1000 (largest conference has about 1000 attendees). Exhibit hall and sponsorship sales and coordination is a plus. At least 4 years of direct meetings experience is required. Must be well poised and project driven and have proven success working with volunteer member committees. Proven budget and fiscal abilities; interpersonal, communication and organizational skills and a team orientation. Excellent Microsoft Office and project management skills are required along with database management experience. Limited travel.

The ideal candidate will support and actively build an office culture dedicated to superior customer service that exceeds member, attendee and exhibitor expectations.

Education: Bachelor's degree required.

Salary: Dependent on experience.  

Our small office (5 staff members) offers a competitive salary commensurate with experience and a comprehensive benefits package including medical, dental, IRA SIMPLE plan with company match, and a casual dress code and atmosphere. For more information about the Illinois Landscape Contractors Association (ILCA) and our events, visit http://www.ilca.net/.

Email resume and salary expectations to:  

Scott Grams
Executive Director, ILCA
2625 Butterfield Rd., Ste 204W
Oakbrook, IL 60523
P: 630-472-2851
F: 630-472-3150
sgrams@ilca.net
http://www.ilca.net/


48. Event Coordinator; Entrepreneurs' Organization; Alexandria, VA

http://www.mpiweb.org/CMS/mpiweb/JobBank/DisplayJob.aspx?JobId=7179


49. Event/ Meeting Planner; Cvent, Inc.; McLean, VA

Cvent is a web-based event registration, web survey, and eMarketing software company revolutionizing the way marketers interact with their customers. This position involves a combination of event planning, hotel sales, general marketing, and lead generation support.

Position Duties:

·       Oversee, manage, set up and launch over 400 hotel-based events per year
·       Plan, market and manage 1st Annual Cvent User Conference – 200 attendees
·       Contact 30+ hotels per month to sell them on partnering with Cvent
·       Manage seminar budget in accordance with guidelines
·       Generate budget reports to show budget compliance for events planned
·       Develop relationships with hotels, conference centers and non-hotel venues
·       Negotiate hotel event contracts and Complete BEO’s
·       Edit registration invitations, reminders, confirmations, etc. for events.
·       Work with sales staff to manage all aspects of attendee registration
·       Create copy and design for messaging activity
·       Manage customer reference list
·       Negotiate and oversee data swap program

Candidate Requirements:

·      Approx 1-2 yr experience in event planning, hotel sales/marketing
·      BS or BA -- marketing or related field
·     Strong computer knowledge in Web registration applications, MS Word, and MS Excel; knowledge of select meeting planning industry software and database programs a plus
·      Excellent communication skills, attention to detail, and coordination skills
·      Strong problem-solving and decision-making skills
·      Ability to handle a high pressure, fast paced environment

To apply, send cover letter and resume to Sophia MacDonald at smacdonald@cvent.com.


50. Sales Manager; Novotel Ottawa; Ottawa, ON, Canada

Novotel Ottawa, part of the Accor chain of hotels, is looking for an enthusiastic and experienced sales professional to join its team.  You are results driven and persistent in the pursuit of your goals.  Working autonomously, you are structured and possess great organizational skills, ensuring even the finest details are looked after.  Committed to your performance, you hold yourself personally accountable and responsible for all of your actions as you achieve excellence in closing each sale.

You will be responsible for the implementation of sales strategies and associated activities to increase travel business to Ottawa from varied meeting and convention markets not only in North America, but across the world. Travel is required but complemented by flexible work hours.  Job responsibilities include, but are not limited to, achieving annual sales targets; prospecting of new and potential clients, completion of statistical, quarterly and annual reports to support sales actions, involvement in marketing initiatives, development of collateral material and attendance at trade shows.

If you have the following qualifications: Post secondary education in sales and marketing or public relations; a minimum of 5 years experience, preferably in the hospitality industry; are fluent in both official languages and have knowledge of PM and CRM systems and a good knowledge of Microsoft Office Suite, then forward your cover letter and resume to wendyduross@novotelottawa.com


51. Hotel Assistant General Manager; RB Properties Inc.; Washington, DC

RB Properties Inc., a DC based Hotel owner/operator, is looking for two Assistant General Managers for the following hotels:

Washington Plaza, a 340 room hotel located at 10 Thomas Circle, NW

State Plaza Hotel, a 230 room hotel located at 2117 E Street, NW

Our Assistant General Managers are responsible for overseeing the daily operations of the Hotel. The successful candidates will have a strong Rooms Division Operations background and customer service skills. A Hotel/Hospitality or Business Mgmt degree is preferred. Please FAX resumes with salary history to: HR@202/342-0973 or email to

lkurowski@rbpropertiesinc.com
EOE-M/F/H/V


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