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Hospitality and Event Planning Network (HEPN)
23 June 2008
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Welcome to the Hospitality and Event Planning Network, a career and relationship building newsletter network for all who work in the hospitality and event planning industries, published by Sonja Johnson. The objective of this network is to build relationships and help each other with career issues and other professional and personal challenges.
Here’s how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent to you and all other subscribers. If you are sending a job opportunity, please include the title, organization, and location, as well as a brief description/link/contact information. We also like to hear if you got a job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/Hospitality
Issues from November 27, 2006 onward are also posted at http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this list.
This week’s edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Administrative Assistant; State Bar of Georgia; Atlanta, GA
2. Meetings and Special Programs Coordinator; American Society of Landscape Architects; Washington, DC
3. Director, Expositions & Corporate Relations; American College of Rheumatology; Atlanta, GA
4. Conference Coordinator; National Governors Association; Washington, DC
5. Senior Manager Event Management; RE/MAX International, Inc.; Denver, CO
6. Senior Associate Conference and Hotel Services; KPMG LLP; Philadelphia, PA
7. Director, Meetings & Conventions; Utilities Telecom Council; Washington, DC
8. Event Producer/Manager; TSP; Los Angeles, CA
9. Meeting and Event Planner; Humana Inc.; Louisville, KY
10. Temporary Events Coordinator; Analytical Graphics, Inc.; Exton, PA
11. Meeting & Events Planner; American Board of Medical Specialties; Evanston, IL
12. Corporate Event Staff – Intern; Glow Media; New York, NY
13. Corporate Event Staff; Glow Media; New York, NY
14. Event Planner; Project Management Institute; Newtown Square, PA
15. Meetings Assistant; FASEB; Bethesda, MD
16. Manager, Conference Logistics & Exhibit Sales; Electronic Components Association; Arlington, VA
17. Registration Coordinator; National Association of Broadcasters; Washington, DC
18. Registrar; American Society of Cataract and Refractive Surgery (ASCRS); Fairfax, VA
19. Director, Conferences & Membership; Association of Zoos and Aquariums; Silver Spring, MD
20. Event Marketing Representative; ALSAC/St. Jude Children's Research Hospital; Phoenix, AZ
21. Conference Assistant; American Enterprise Institute; Washington, DC
22. Meetings Associate; American Chemical Society; Washington, DC
23. Senior Exhibits Manager; American Chemical Society; Washington, DC
24. Evening Manager; THE QUINCY; Washington, DC
25. Strategic Account Manager; Experient; Arlington, VA
26. Meeting Planner; Vindico Medical Education; Thorofare, NJ
27. Conferences and Events Intern; National Middle School Association; Westerville, OH/Denver, CO
28. Senior Events Manager; Chief Executives Organization; Bethesda, MD
29. Program Manager; BCD Meetings & Incentives; Wilmington, DE
30. Meeting Manager; Clinical and Laboratory Standards Institute (CLSI); Wayne, PA
31. Regional Sales Manager - Midwest Region; Dallas Convention & Visitors Bureau; Dallas, TX
32. Event Coordinator; Leading Authorities, Inc.; Washington, DC
33. Meetings Assistant; American Society of Hematology; Washington, DC
34. Resort General Manager; Wintergreen Resort; Nellysford, VA
35. Event Coordinator / Content Planning; Leon & Lawrence Inc.; Norwalk, CT
36. Global Manager, GTME Meeting Services; Cisco; San Jose, CA
37. Conference Coordinator; George Mason University; Fairfax, VA
38. Conference Services Intern; SAIC; McLean, VA
39. Meeting Planner; NRTC; Herndon, VA
40. Manager, Conferences and Outreach; American Psychological Association; Washington, DC
41. Meetings and Travel Manager; US Pharmacopeia (USP); Rockville, MD
42. Director - Interior Design; MARRIOTT INTERNATIONAL; Bethesda, MD
43. Senior Manager - Competitive Analysis; MARRIOTT INTERNATIONAL; Bethesda, MD
44. Trends Analyst, Research and Market Information; Choice Hotels International; Silver Spring, MD
45. Director, Corp. Communications; Choice Hotels International; Silver Spring, MD
46. Specialist II, Marketing Progs; Choice Hotels International; Silver Spring, MD
47. Director, Brand Standards; Choice Hotels International; Silver Spring, MD
48. Manager, Travel Industry Market-Agent; Choice Hotels International; Silver Spring, MD
49. Regional Director, Procurement Services; Choice Hotels International; Silver Spring, MD
50. Conference Coordinator; NGA Center for Best Practices; Washington, DC
51. Director Of Conference services; Westin Tysons Corner; Falls Church, VA
52. Director Of Marketing; The Holiday Inn Georgetown; Washington, DC
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the next newsletter.
************
1. Administrative Assistant; State Bar of Georgia; Atlanta, GA
Downtown non-profit association seeks administrative assistant to work with meetings director on all aspects of meeting planning and execution. Proficient in Word, Excel, Access. Experience with meetings, events and trade shows a must. Candidate must demonstrate initiative, work independently, have the ability to multitask and process a "can-do" attitude. Requires some overnight travel. Degree preferred and minimum 3-5 years experience in senior level secretarial position. Cover letter and resume to michelleg@gabar.org by June 27, 2008. EOE
Contact: Michelle Garner
Phone: 404-527-8790
Fax: 404-287-4985
michelleg@gabar.org
http://www.gabar.org
2. Meetings and Special Programs Coordinator; American Society of Landscape Architects; Washington, DC
http://www.jobtarget.com/c/job.cfm?site_
3. Director, Expositions & Corporate Relations; American College of Rheumatology; Atlanta, GA
http://www.jobtarget.com/c/job.cfm?site_
4. Conference Coordinator; National Governors Association; Washington, DC
The NGA Center for Best Practices seeks a conference coordinator to provide assistance with the development, planning, implementation and follow-up of NGA Center for Best Practice's meetings, seminars, conferences, and related events. Bachelor's degree preferred plus experience in all aspects of meeting coordinator. Preference given to candidates with working knowledge and exp with FTR. FAR is helpful. CMP a plus. The actual hiring salary is dependent upon the exp and qualifications of the successful candidate.
How to Apply
Must apply online at www.nga.org/careers
5. Senior Manager Event Management; RE/MAX International, Inc.; Denver, CO
About RE/MAX:
Experienced professionals come here for the opportunity to work for an organization that is on the cutting edge of real estate franchising. RE/MAX International, Inc. is one of the world's largest real estate franchise organizations on the planet! With over 100,000 agents in 65 different countries, you can count on endless opportunities to learn and stay for many challenges you might encounter along the way.
Our strategy is simple: We hire energetic, innovative individuals who see beyond the obvious and who can think broadly and deeply, bringing greater value to the business as well as the business bringing greater value to the employees.
Among the perks: business-casual attire, a generous leave and vacation policy, a new headquarters building that includes a jam-packed exercise room available before, during and after work and Saturdays. Health coverage includes comprehensive health, dental and vision coverage. It also offers life insurance and short-term and long-term disability insurance at no cost to employees.
The Position:
Under the direction of VP, responsible for the strategic planning, marketing, direction and execution of RE/MAX International events, conferences and conventions.
• Organize and drive event planning meetings/events
• Develops and manages detailed line item budgets and analysis for international convention and summer conference
• Works on program content with VP of department
• Collaborates on program design, event pricing, and talent management acting as key point of contact for marketing campaign for summer conference and international convention
• Oversee registration process
• Room block management and contract fulfillment to ensure all contractual obligations have been fulfilled.
• Negotiate with vendors for each meeting/event
• Maintain post-event evaluations including affiliate participation/feedback, identify opportunities for improvement
• Manage 3 direct reports
• Performs other related duties as assigned by management
• Ability to travel for site inspections, industry events and other assigned events as needed
Qualifications:
• 4- year college degree
• 5 years hotel sales/convention services/operations experience at a 4-star 400 room +
• Meeting planning/ special event experience
Knowledge, Skills and Abilities:
• Exceptional organizational, management & communication skills
• Good written communication and marketing expertise
• Quantitative skills to monitor budgets and financial
• Extensive knowledge of meeting planning guidelines
• Ability to work with all levels of management
Go now to www.remaxjobs.com, click on "career opportunities", type in 1277 in the keywords section, and hit "search".
6. Senior Associate Conference and Hotel Services; KPMG LLP; Philadelphia, PA
At KPMG LLP, you can count yourself among some of the best and the brightest. We're proud of our talented people. And proud, too, of how we nurture that talent along the way. We are currently seeking a Senior Associate Conference and Hotel Services to join us in our Philadelphia office.
Responsibilities:
* Lead Conference Center/Hoteling department including departmental policy, procedure, budget, coverage, training, and service standards
* Establish relationships with existing and new catering vendors to effectively manage costs while providing and exceptional product to our internal clients
* Oversee meeting space/hoteling software including implementation, maintenance, upgrading, reporting and training
* Develop working knowledge of various audio visual equipment used in the office
* Establish and maintain relationships with various vendors
* Manage various audio visual equipment, maintenance, acquisition and disposal
* Implement new programs, as needed
Qualifications:
* Five years experience in customer service, preferably within a professional services firm or large corporate environment
* Three years of direct supervisory experience in hospitality or office services overseeing internal customer service
* Bachelor's degree from an accredited college/university or equivalent and relevant work experience
* Experience developing relationships with multiple vendors
* Excellent communication and interpersonal skills with the ability to interact with various levels of personnel and work independently
* Strong knowledge of Microsoft applications to include Word, Excel, and Outlook
* Fundamental knowledge of audio visual equipment
* Excellent organizational, time and project management skills to balance multiple duties
* Ability to be flexible with work hours
* Ability to work overtime as needed
KPMG offers and supports flexible work arrangements as well as part-time schedules. We also offer a comprehensive compensation and benefits package.
Interested? We strongly encourage you to apply online at www.kpmgcareers.com and search for requisition 18597 or click the job link below.
KPMG. A great place to build your career.
No phone calls or agencies please. KPMG Affirmative Action, Equal Opportunity Employer, M/F/D/V. KPMG maintains a drug-free workplace.
@2008 KPMG LLP, a U.S. limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International, a Swiss cooperative. All rights reserved.
7. Director, Meetings & Conventions; Utilities Telecom Council; Washington, DC
The Utilities Telecom Council, a not-for-profit organization, is looking for a dynamic leader to help direct and grow its Events Department. This position has primary responsibility for directing and executing UTC's national and regional conferences, seminars, expositions/trade shows, meetings and webinars (Web-based events), including marketing, programming, logistics, staff development, new event development and budgeting.
The ideal candidate will possess the following combination of experience, skills and education:
- Bachelor's degree
- 5 or more years event planning experience
- 5 or more years marketing experience
- 3 or more years supervisory experience
- 3 or more years budget development and administration experience
- Excellent oral and written communications skills
- Strong attention to detail
- Ability to work in an environment that requires flexibility and adaptability
Travel required 30-50%.
Founded in 1948 to advocate for the allocation of additional radio spectrum for power utilities, the Utilities Telecom Council (UTC) is a global trade association dedicated to creating a favorable business, regulatory, and technological environment for companies that own, manage, or provide critical telecommunications systems in support of their core business.
Send cover letter, resume AND salary requirements to HR@UTC.ORG.
8. Event Producer/Manager; TSP; Los Angeles, CA
Live Event Production Company is seeking an Event Producer/Manager with a minimum of 8 years direct event production and management experience to develop and oversee community expos, symposiums, and town hall meetings, and business conferences for a radio and television personality. Fast paced environment. Must have strong management skills, be highly organized with attention to detail, have marketing and promotions experience, and some technical experience. Must have experience working with union labor and general service contractors. Internet savvy, Microsoft Word and Excel software proficiency a must. Must have ability to travel. College graduate and references required.
Please email résumés to hr@tavistalks.com.
9. Meeting and Event Planner; Humana Inc.; Louisville, KY
Humana Inc., headquartered in Louisville, Kentucky, is one of the nation's largest publicly traded health benefits companies. Humana offers a diversified portfolio of health insurance products and related services - through traditional and consumer-choice plans - to employer groups, government-sponsored plans, and individuals.
Today, Humana is a leader in consumer engagement. Throughout its diversified customer portfolio, the company provides guidance that can both help lower costs and lead to a better health plan experience.
DESCRIPTION
Are you a strategic thinker and a proven leader? Would you enjoy using your business knowledge to develop and manage corporate meetings and events?
Major responsibilities include:
* Coordinate, facilitate and manage all travel, meeting, and special event activities for business groups within the enterprise.
* Provide proactive consultation on related budgetary and logistic issues to senior business leaders, managers and associates.
* Conduct negotiations and maintain relations directly with vendors relating to all travel, meeting and event activities (excluding airfare).
* Provide post-event reporting and budget analysis to meeting sponsors, business and HR leadership.
Role Essentials
* Three to five years of meeting and event planning experience
* MS Office and web/internet technology skills
* Strong organizational skills
* Can effectively prioritize and multitask
* Excellent written and oral communication skills
Role Desirables
* Bachelor's Degree
* CMP/CMM certification
* Corporate meeting/event planning experience
* Familiar with meeting software applications
* Hospitality management experience
Additional Information
* Some travel to site locations for special events (10-20%).
* Occasional extended hours when required by early morning or evening meetings and events.
TO APPLY: Submit resume to http://www.humana.com/careers and select Requisition #25659 or email resume to: btrail@humana.com.
10. Temporary Events Coordinator; Analytical Graphics, Inc.; Exton, PA
http://www.mpiweb.org/CMS/mpiweb/JobBank/D
11. Meeting & Events Planner; American Board of Medical Specialties; Evanston, IL
The American Board of Medical Specialties (ABMS), a not-for-profit organization, assists 24 approved medical specialty boards in the development and use of standards in the ongoing evaluation and certification of physicians. ABMS, recognized as the "gold standard" in physician certification, believes higher standards for physicians means better care for patients. Learn more about us at http://www.abms.org/!
We currently have a need for a Meeting & Events Planner who will be responsible for all facets of ABMS' meetings, conferences, retreats and tradeshows. Working with senior management, marketing and communications staff, this position will effectively plan and carry out meetings and events for the association. Key responsibilities include:
* Manage logistics for meetings including space, technical, and food & beverage needs, work onsite during events, coordinate activities with the conference registrar, review billing, etc.
* Utilize electronic communications to send invites, execute surveys, provide necessary information about meetings and conferences, ensure updates to web site, etc.
* Develop, implement and achieve a successful organizational meetings strategy
* Coordinate mailings for announcements of meetings and conferences; working with copywriters to ensure message and copy is accurate
* Prepare and organize materials for meeting agenda books and/or conference handouts
* Manage budgets for meetings and conferences and calculate ROI for events
* Maintain calendars showing ABMS meetings and events and the participation of ABMS staff
* Participate in brainstorming creative messages, promotions and themes to be used for events
* Manage ABMS tradeshow participation including show logistics, scheduling of business development staff, marketing promotions at shows, pre- and post-show mailings, etc.
* Identify enhancements and efficiencies to produce high-quality, successful meetings
Ideal candidates will possess the following qualifications:
* Bachelor's degree with emphasis in marketing, management or business
* At least 5 years experience in event planning; preference with Boards and Committees proceedings
* Proven ability to communicate with all levels of organizations from senior management to representatives
* Solid negotiation, organization, detail, and client focused skills
* Ability to work on multiple projects simultaneously
* Proficiency in MS Word, Excel and PowerPoint, and CRM database software
* Experience with online registration software; C-Vent preferred
* Certified Meeting Professional certification highly desired!
Please send resume, cover letter and salary requirements to abmscareers@ameritech.net
12. Corporate Event Staff – Intern; Glow Media; New York, NY
http://www.mpiweb.org/CMS/mpiweb/JobBank/D
13. Corporate Event Staff; Glow Media; New York, NY
http://www.mpiweb.org/CMS/mpiweb/JobBank/D
14. Event Planner; Project Management Institute; Newtown Square, PA
http://asi.careerhq.org/jobdetail.cfm?jo
15. Meetings Assistant; FASEB; Bethesda, MD
http://asi.careerhq.org/jobdetail.cfm?jo
16. Manager, Conference Logistics & Exhibit Sales; Electronic Components Association; Arlington, VA
http://asi.careerhq.org/jobdetail.cfm?jo
17. Registration Coordinator; National Association of Broadcasters; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?jo
18. Registrar; American Society of Cataract and Refractive Surgery (ASCRS); Fairfax, VA
http://asi.careerhq.org/jobdetail.cfm?jo
19. Director, Conferences & Membership; Association of Zoos and Aquariums; Silver Spring, MD
http://asi.careerhq.org/jobdetail.cfm?jo
20. Event Marketing Representative; ALSAC/St. Jude Children's Research Hospital; Phoenix, AZ
http://careers.ises.com/c/job.cfm?site_i
21. Conference Assistant; American Enterprise Institute; Washington, DC
The American Enterprise Institute, a leading nonprofit public policy research organization, seeks a full-time, highly motivated, and detailed-oriented conference assistant.
AEI hosts over 400events and private meetings every year. Special events include the AEI World Forum, AEI Annual Dinner (large black-tie event), and monthly Bradley Lectures. This position is responsible for assisting staff and scholars with conference planning and execution.
The ideal candidate will have an interest in public policy, be self-motivated, and have strong multitasking abilities. Must have a high degree of discretion. Database skills a plus.
Interested candidates should submit their resume, cover letter, unofficial academic transcripts, and 500 word writing sample on any topic with their on-line application at www.aei.org/jobs.
22. Meetings Associate; American Chemical Society; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
23. Senior Exhibits Manager; American Chemical Society; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
24. Evening Manager; THE QUINCY; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
25. Strategic Account Manager; Experient; Arlington, VA
Experient is currently seeking a Strategic Account Manager at our Arlington, VA Office. Our Strategic Account Managers partner with our government clients to produce the highest quality meetings for some of the country’s most prestigious corporations and associations. The duties include: providing leadership and account management to all of their accounts, maximizing revenue opportunities for Experient, and consulting with clients to maximize meeting objectives. Minimum of 5 years of hotel industry sales experience, however, consideration will be given for CVB, association, meeting planning or other industry-related work experience. Proven track record planning government meetings, soliciting and prospecting for new government accounts and for establishing and maintaining government and supplier relationships. Effective negotiation and customer service skills are a must. This position requires the ability to travel 30% of the time.
To be considered for this position at Experient, please submit your resume on our website at http://www.experient-inc.com/careers.htm
26. Meeting Planner; Vindico Medical Education; Thorofare, NJ
An exciting opportunity is available for an experienced meeting planner. Applicant must be able to manage multiple tasks ranging from site selection, contract negotiation, on-site management, budgeting and professional education recruitment. CME knowledge is desirable. Travel is required. Send resume and salary requirements. EOE.
Contact: Robin Czapla
Fax: 856-848-6091
resume@vindicomeded.com
27. Conferences and Events Intern; National Middle School Association; Westerville, OH/Denver, CO
National Middle School Association is seeking an intern to assist part time with its Conferences and Events Team. The schedule will require 8-10 hours per week and will be flexible to fit in with the intern’s class and/or work schedule. For the right candidate – this position can supply more hours and travel with hands on event experience.
Responsibilities will include (but not be limited to):
* Assisting with the conferences and events online databases and resources
* Research (mainly online) on other organizations and their staff development opportunities
* Assisting with discussion and planning of NMSA conferences and workshops
* Assisting with mailings (both print and electronic) for NMSA conferences and workshops
* The possibility of assisting onsite with NMSA’s annual conference and/or other NMSA events
The successful candidate will have the following:
* Understanding of and experience with Microsoft Office tools
* Outgoing and friendly personality
* Self-motivated worker
* Must be at least a 3rd year student in a qualified business or hospitality management program with previous event experience
NMSA will provide:
* Working space and equipment in a positive, energetic office
* Experience that will enhance any future work in hospitality management
* All travel and related expenses should the intern work on-site at any NMSA events
* In collaboration with the interns college/university, credit for the internship
Available positions:
Fall 2008 - start date – August 15, 2008
Duration 3-4 months
sdebolt@nmsa.org
28. Senior Events Manager; Chief Executives Organization; Bethesda, MD
International organization seeks experienced, high-caliber senior level individual to manage the development and execution of world class events in a demanding, high energy environment. Responsible for the planning and execution of the organization’s events with minimal direction from Director of Events. Acts as the staff liaison with the CEO members involved in these events.
* Responsible for the coordination and execution of all arrangements and event oversight for assigned CEO events including social events, off-site activities, transportation, hotel arrangements, charter contracts event budgets and registration.
* Responsible for assisting other CEO Event Managers with other CEO events primarily in the areas of off-site activities and transportation.
* Responsible for the coordination and execution of logistical and program arrangements for high profile, complex events (those involving multiple locations, venues, charters, etc.).
* Responsible for researching vendors, suppliers, ground operators, etc.
* Responsible for overall communication with CEO chairs and committee members as well as coordinating internal communications between these members for assigned events.
* Responsible for the content for all external communications including promotion pieces, registration forms, event Web pages, e-newsletters, profile books, etc.
* Where needed, responsible for negotiations with hotels, airlines, ground operators and tour operators for assigned events.
* Responsible for providing committee members and Director of Events with input and assistance in the preparation of creative and innovative ideas primarily in the area of social events and off-site events to create a premiere event product.
* Responsible for preparation of documentation for assigned events including function sheets, specification documents, conference reports, agendas, budgets, etc.
Applications: Please forward resume and cover letter to Natalie Noakes via email at nnoakes@ceo.org or fax to 1.301.280.2577.
Contact: Natalie Noakes
Phone: 301.280.2569
Fax: 301.280.2577
nnoakes@ceo.org
http://www.ceo.org
29. Program Manager; BCD Meetings & Incentives; Wilmington, DE
http://www.mpiweb.org/CMS/mpiweb/JobBank/D
30. Meeting Manager; Clinical and Laboratory Standards Institute (CLSI); Wayne, PA
Responsible for exhibit coordination and managing all aspects of meeting logistics for internal and external meetings, and education programs to produce an efficient and excellent meeting/learning experience. The ability to communicate effectively with members, customers, and volunteers is required. Strong customer orientation, attention to detail, and pleasant and professional demeanor is a must. Please forward your resume along with salary requirements to: customerservice@clsi.org
31. Regional Sales Manager - Midwest Region; Dallas Convention & Visitors Bureau; Dallas, TX
http://careers.hsmai.org/jobdetail.cfm?j
32. Event Coordinator; Leading Authorities, Inc.; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
33. Meetings Assistant; American Society of Hematology; Washington, DC
The American Society of Hematology, a prestigious medical society located in downtown Washington, DC, seeks a Meetings Assistant to provide administrative support to the Director of Meetings and the Meetings Department. Key responsibilities include filing; database management; coordinating in-house meetings with the Meetings Coordinator, including ordering food and beverage, making hotel reservations, reserving meeting rooms, and setting up audio and visual equipment as needed; providing information to constituents via mailings, telephone, and e-mail; responding to logistical questions regarding the annual meeting; and assisting with the production and compilation of materials related to the annual meeting. The ideal candidate will have an associate’s degree (or equivalent experience), one year of meeting planning experience, excellent interpersonal and organizational skills, experience using a database, and proficiency in Microsoft Office, including Excel, Word, and Outlook. To apply, send your cover letter, salary requirement, and resume to jobs@hematology.org with the subject line "Meetings Assistant."
34. Resort General Manager; Wintergreen Resort; Nellysford, VA
http://careers.hsmai.org/jobdetail.cfm?j
35. Event Coordinator / Content Planning; Leon & Lawrence Inc.; Norwalk, CT
Leading Information Provider has newly created postion. You will correspond and communicate directly with members via email and phone. Responsible for developing the content for networking events both on and offline. Speaker selection and identification for events and communicating with members in order to encourage event participation. Individual must have 3 -5 years experience planning the content of events, and speaker selection. Excellent written communication skills a must. Online Community exper a big plus. BS required.
Contact: Beverly Biddinger
Phone: 203-331-1114 Ext. 11
bev.b@snet.net
36. Global Manager, GTME Meeting Services; Cisco; San Jose, CA
http://careers.ises.com/c/job.cfm?site_i
37. Conference Coordinator; George Mason University; Fairfax, VA
The Associated Writing Project (AWP), a national non-profit organization serving creative writers and academic writing programs, seeks a motivated, organized individual to assist in planning and executing its annual conference and book fair. Duties: Coordinating all aspects of AWP's book fair, featuring 500+ exhibits from literary magazines, trade presses and publishers; and performing customer service, collection of information from 1,000+ participants, coordinating volunteers on-site, mailings, proofreading and general assistance to the Director of Conferences. Great working environment with good benefits. Interest or involvement with creative writing a plus; and M.F.A. degree preferred, not required.
Special Instructions:
MasonAd : George Mason University is an innovative, entrepreneurial institution with national distinction in a range of academic fields. Enrollment is 30,000, with students studying in over 150 degree programs at campuses in Arlington, Fairfax, Loudoun, Prince William and the United Arab Emirates.
Equity Statement : George Mason University is an equal opportunity employer encouraging diversity.
Job Close Date : 07-07-2008
Apply at http://jobs.gmu.edu/applicants/Central?q
38. Conference Services Intern; SAIC; McLean, VA
http://www.washingtonpost.com/wl/jobs/JS
39. Meeting Planner; NRTC; Herndon, VA
BUSINESS RELATIONSHIPS:
The Meeting Planner reports to the Director, Corporate Events.Works with travel agencies and conference/meeting centers, members, contractors, vendors, internal staff members and affiliates in general support of the meetings bringing a creative element to meetings process.
JOB SUMMARY:
The Meeting Planner is responsible for managing corporate meetings, conferences and trade shows, and coordinating travel for the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
*Assist internal NRTC staff to articulate meetings needs and departmental objectives.
*Plan, coordinate and implement multiple off-site, multi-day meetings
*Manage every aspect of meeting, conference and trade show planning and implementation.
*Support all program details, including venue selection, contract negotiations, food and beverage, and logistical planning.
*Develop and manage budgets, working closely through event development and execution to manage costs
*Develop strong relationship with vendor partners in order to build networks and provide cost savings opportunities.
*Collaborate and communicate regularly with vendors and management.
*Negotiate hotel, travel and other vendor contracts.
*Develop, monitor, control and track meeting and travel plans and budgets.
*Generate and analyze post-meeting evaluations and distribute appropriately.
*Serve as department’s purchasing system facilitator, working directly with Accounts Receivable/Payable team members.
*Assist with developing and implementing meeting and travel policies and procedures.
*Other related duties as assigned.
KNOWLEDGE AND EXPERIENCE:
*Bachelors’ degree in related field and four (4) years experience in meeting, conference and trade show and management.
*Two (2) years of full life cycle event planning, including, but not limited to idea generation, execution and budget maintenance including experience with contract negotiations.
*Certified Meeting Professional (CMP) preferred.
SKILLS AND ABILITIES:
*Excellent oral and written communication skills. Ability to understand oral and written instructions.
*Excellent organizational, problem solving, decision-making skills with strong attention to details.
*Excellent presentation skills.
*Excellent ability to manage, prioritize and bring to completion multiple projects.
*Strong contract negotiation skills and knowledge of contract law.
*Ability to maintain the highest level of confidentiality.
*Ability to interact in a positive manner with internal and external contacts.
*Ability to complete multiple tasks within critical deadlines.
*Ability to handle defined periods of extreme stress level and long hours (i.e. annual meeting planning, extreme travel).
*Ability to operate computer and related equipment and general office equipment.
*Knowledge and ability to use various software programs such as MS Office, Excel, Word, and email.
*Ability to travel (30%).
*Ability to lift at least 45 lbs.
*Ability to fulfill requirements specific to this job such as bending, stretching, reaching, lifting, and carrying objects (i.e. boxes).
*Ability to sit and/or stand for long periods of time.
*Basic math skills.
To apply for this position please send an email with your cover letter attached to resume@nrtc.coop.
Resumes should be in the following formats: Microsoft Word (Mac or Windows), RTF, Works, Write or Excel,WordPerfect (Mac or Windows),Lotus Word Pro, AMI Pro or 1-2-3,ASCII or Unicode text (plain text) Note: QuarkXpress and PageMaker files cannot be accepted. Compressed documents (Zip, BinHex, TAR, UUencode, etc.) are not recommended.
NRTC is an equal opportunity employer.
40. Manager, Conferences and Outreach; American Psychological Association; Washington, DC
Required Qualifications:
* Bachelor's degree in psychology or a related field
* Three-five years of progressively responsible experience in program development and administration, preferably in an academic or association environment
* Three-five years of additional work experience as mentioned above may substitute for a degree
* Advanced skills using MS Word, Excel, Power Point, and Outlook
* Ability to establish priorities and work independently
* Excellent attention to detail and organizational skills
* Excellent communication and writing skills
Description:
* Develop and implement Science Leadership Conference (SciLC) correspondence and database system. Work closely with other staff as a member of the SciLC management team. Serve as liaison to group recommending all logistical aspects of the meeting. Work closely with Convention Office staff on hotel, catering, and other special requirements
* Serve as contact point in the Science Directorate for the regional psychological associations. Negotiate and schedule the Distinguished Scientists Lecturers for meetings. Work closely with staff in the Education Directorate to provide supportive activities for regional associations. Manage the Science Directorate grants to regional associations. Schedule Science Directorate staff to attend the regional meetings; attend regional meetings when required
* Manage the Master Lecturer and other programs for the APA Convention, including scheduling, program details, and financial aspects of the program
* Manage the Scientific Conferences program. Including arranging for publicity, responding to inquiries, staffing the conferences committee, and managing all correspondence with applicants. Responsible for managing all contractual and financial activities
* Manage the Science Directorate booth at the APA Convention. This involves determining the design elements, deciding necessary staffing, and managing the entire effort while on site
Qualified candidates should send resumes indicating requisition number, cover letter and salary requirements to: American Psychological Association, Human Resources, 750 First Street, NE, Washington, DC 20002-4242, or via email to Human Resources or fax to 202-336-5501.
http://www.apa.org/jobs/
41. Meetings and Travel Manager; US Pharmacopeia (USP); Rockville, MD
http://www.washingtonpost.com/wl/jobs/JS
42. Director - Interior Design; MARRIOTT INTERNATIONAL; Bethesda, MD
http://www.washingtonpost.com/wl/jobs/JS
43. Senior Manager - Competitive Analysis; MARRIOTT INTERNATIONAL; Bethesda, MD
http://www.washingtonpost.com/wl/jobs/JS
44. Trends Analyst, Research and Market Information; Choice Hotels International; Silver Spring, MD
http://www.washingtonpost.com/wl/jobs/JS
45. Director, Corp. Communications; Choice Hotels International; Silver Spring, MD
http://www.washingtonpost.com/wl/jobs/JS
46. Specialist II, Marketing Progs; Choice Hotels International; Silver Spring, MD
http://www.washingtonpost.com/wl/jobs/JS
47. Director, Brand Standards; Choice Hotels International; Silver Spring, MD
http://www.washingtonpost.com/wl/jobs/JS
48. Manager, Travel Industry Market-Agent; Choice Hotels International; Silver Spring, MD
http://www.washingtonpost.com/wl/jobs/JS
49. Regional Director, Procurement Services; Choice Hotels International; Silver Spring, MD
http://www.washingtonpost.com/wl/jobs/JS
50. Conference Coordinator; NGA Center for Best Practices; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
51. Director Of Conference services; Westin Tysons Corner; Falls Church, VA
http://www.washingtonpost.com/wl/jobs/JS
52. Director Of Marketing; The Holiday Inn Georgetown; Washington, DC
DOM needed for 285 room hotel in Washington, DC. The ideal candidate will have:
2+ years experience as Director of Marketing for a full service hotel or resort
Demonstrated leadership skills.
Strong Revenue Management and revenue optimization skills.
Successful experience in all markets, particularly corporate/business transient, group and all leisure markets.
Strong business writing skills.
The Director of Marketing is responsible for short and long term planning and day-to-day operations of the group sales division.
Holiday Inn Georgetown offers a competitive salary, health benefits, and 401K and lucrative bonus plan.
Apply Mon. - Fri. 8:30am 5pm, or fax your resume (please put job of interest on resume) to Human Resources at 202-338-0909.
No calls please.
The Holiday Inn Georgetown
2101 Wisconsin Ave NW
Washington, DC 20007
********************************
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*** Upcoming Conferences
1. Administrative Assistant; State Bar of Georgia; Atlanta, GA
2. Meetings and Special Programs Coordinator; American Society of Landscape Architects; Washington, DC
3. Director, Expositions & Corporate Relations; American College of Rheumatology; Atlanta, GA
4. Conference Coordinator; National Governors Association; Washington, DC
5. Senior Manager Event Management; RE/MAX International, Inc.; Denver, CO
6. Senior Associate Conference and Hotel Services; KPMG LLP; Philadelphia, PA
7. Director, Meetings & Conventions; Utilities Telecom Council; Washington, DC
8. Event Producer/Manager; TSP; Los Angeles, CA
9. Meeting and Event Planner; Humana Inc.; Louisville, KY
10. Temporary Events Coordinator; Analytical Graphics, Inc.; Exton, PA
11. Meeting & Events Planner; American Board of Medical Specialties; Evanston, IL
12. Corporate Event Staff – Intern; Glow Media; New York, NY
13. Corporate Event Staff; Glow Media; New York, NY
14. Event Planner; Project Management Institute; Newtown Square, PA
15. Meetings Assistant; FASEB; Bethesda, MD
16. Manager, Conference Logistics & Exhibit Sales; Electronic Components Association; Arlington, VA
17. Registration Coordinator; National Association of Broadcasters; Washington, DC
18. Registrar; American Society of Cataract and Refractive Surgery (ASCRS); Fairfax, VA
19. Director, Conferences & Membership; Association of Zoos and Aquariums; Silver Spring, MD
20. Event Marketing Representative; ALSAC/St. Jude Children's Research Hospital; Phoenix, AZ
21. Conference Assistant; American Enterprise Institute; Washington, DC
22. Meetings Associate; American Chemical Society; Washington, DC
23. Senior Exhibits Manager; American Chemical Society; Washington, DC
24. Evening Manager; THE QUINCY; Washington, DC
25. Strategic Account Manager; Experient; Arlington, VA
26. Meeting Planner; Vindico Medical Education; Thorofare, NJ
27. Conferences and Events Intern; National Middle School Association; Westerville, OH/Denver, CO
28. Senior Events Manager; Chief Executives Organization; Bethesda, MD
29. Program Manager; BCD Meetings & Incentives; Wilmington, DE
30. Meeting Manager; Clinical and Laboratory Standards Institute (CLSI); Wayne, PA
31. Regional Sales Manager - Midwest Region; Dallas Convention & Visitors Bureau; Dallas, TX
32. Event Coordinator; Leading Authorities, Inc.; Washington, DC
33. Meetings Assistant; American Society of Hematology; Washington, DC
34. Resort General Manager; Wintergreen Resort; Nellysford, VA
35. Event Coordinator / Content Planning; Leon & Lawrence Inc.; Norwalk, CT
36. Global Manager, GTME Meeting Services; Cisco; San Jose, CA
37. Conference Coordinator; George Mason University; Fairfax, VA
38. Conference Services Intern; SAIC; McLean, VA
39. Meeting Planner; NRTC; Herndon, VA
40. Manager, Conferences and Outreach; American Psychological Association; Washington, DC
41. Meetings and Travel Manager; US Pharmacopeia (USP); Rockville, MD
42. Director - Interior Design; MARRIOTT INTERNATIONAL; Bethesda, MD
43. Senior Manager - Competitive Analysis; MARRIOTT INTERNATIONAL; Bethesda, MD
44. Trends Analyst, Research and Market Information; Choice Hotels International; Silver Spring, MD
45. Director, Corp. Communications; Choice Hotels International; Silver Spring, MD
46. Specialist II, Marketing Progs; Choice Hotels International; Silver Spring, MD
47. Director, Brand Standards; Choice Hotels International; Silver Spring, MD
48. Manager, Travel Industry Market-Agent; Choice Hotels International; Silver Spring, MD
49. Regional Director, Procurement Services; Choice Hotels International; Silver Spring, MD
50. Conference Coordinator; NGA Center for Best Practices; Washington, DC
51. Director Of Conference services; Westin Tysons Corner; Falls Church, VA
52. Director Of Marketing; The Holiday Inn Georgetown; Washington, DC
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the next newsletter.
************
1. Administrative Assistant; State Bar of Georgia; Atlanta, GA
Downtown non-profit association seeks administrative assistant to work with meetings director on all aspects of meeting planning and execution. Proficient in Word, Excel, Access. Experience with meetings, events and trade shows a must. Candidate must demonstrate initiative, work independently, have the ability to multitask and process a "can-do" attitude. Requires some overnight travel. Degree preferred and minimum 3-5 years experience in senior level secretarial position. Cover letter and resume to michelleg@gabar.org by June 27, 2008. EOE
Contact: Michelle Garner
Phone: 404-527-8790
Fax: 404-287-4985
michelleg@gabar.org
http://www.gabar.org
2. Meetings and Special Programs Coordinator; American Society of Landscape Architects; Washington, DC
http://www.jobtarget.com/c/job.cfm?site_
3. Director, Expositions & Corporate Relations; American College of Rheumatology; Atlanta, GA
http://www.jobtarget.com/c/job.cfm?site_
4. Conference Coordinator; National Governors Association; Washington, DC
The NGA Center for Best Practices seeks a conference coordinator to provide assistance with the development, planning, implementation and follow-up of NGA Center for Best Practice's meetings, seminars, conferences, and related events. Bachelor's degree preferred plus experience in all aspects of meeting coordinator. Preference given to candidates with working knowledge and exp with FTR. FAR is helpful. CMP a plus. The actual hiring salary is dependent upon the exp and qualifications of the successful candidate.
How to Apply
Must apply online at www.nga.org/careers
5. Senior Manager Event Management; RE/MAX International, Inc.; Denver, CO
About RE/MAX:
Experienced professionals come here for the opportunity to work for an organization that is on the cutting edge of real estate franchising. RE/MAX International, Inc. is one of the world's largest real estate franchise organizations on the planet! With over 100,000 agents in 65 different countries, you can count on endless opportunities to learn and stay for many challenges you might encounter along the way.
Our strategy is simple: We hire energetic, innovative individuals who see beyond the obvious and who can think broadly and deeply, bringing greater value to the business as well as the business bringing greater value to the employees.
Among the perks: business-casual attire, a generous leave and vacation policy, a new headquarters building that includes a jam-packed exercise room available before, during and after work and Saturdays. Health coverage includes comprehensive health, dental and vision coverage. It also offers life insurance and short-term and long-term disability insurance at no cost to employees.
The Position:
Under the direction of VP, responsible for the strategic planning, marketing, direction and execution of RE/MAX International events, conferences and conventions.
• Organize and drive event planning meetings/events
• Develops and manages detailed line item budgets and analysis for international convention and summer conference
• Works on program content with VP of department
• Collaborates on program design, event pricing, and talent management acting as key point of contact for marketing campaign for summer conference and international convention
• Oversee registration process
• Room block management and contract fulfillment to ensure all contractual obligations have been fulfilled.
• Negotiate with vendors for each meeting/event
• Maintain post-event evaluations including affiliate participation/feedback, identify opportunities for improvement
• Manage 3 direct reports
• Performs other related duties as assigned by management
• Ability to travel for site inspections, industry events and other assigned events as needed
Qualifications:
• 4- year college degree
• 5 years hotel sales/convention services/operations experience at a 4-star 400 room +
• Meeting planning/ special event experience
Knowledge, Skills and Abilities:
• Exceptional organizational, management & communication skills
• Good written communication and marketing expertise
• Quantitative skills to monitor budgets and financial
• Extensive knowledge of meeting planning guidelines
• Ability to work with all levels of management
Go now to www.remaxjobs.com, click on "career opportunities", type in 1277 in the keywords section, and hit "search".
6. Senior Associate Conference and Hotel Services; KPMG LLP; Philadelphia, PA
At KPMG LLP, you can count yourself among some of the best and the brightest. We're proud of our talented people. And proud, too, of how we nurture that talent along the way. We are currently seeking a Senior Associate Conference and Hotel Services to join us in our Philadelphia office.
Responsibilities:
* Lead Conference Center/Hoteling department including departmental policy, procedure, budget, coverage, training, and service standards
* Establish relationships with existing and new catering vendors to effectively manage costs while providing and exceptional product to our internal clients
* Oversee meeting space/hoteling software including implementation, maintenance, upgrading, reporting and training
* Develop working knowledge of various audio visual equipment used in the office
* Establish and maintain relationships with various vendors
* Manage various audio visual equipment, maintenance, acquisition and disposal
* Implement new programs, as needed
Qualifications:
* Five years experience in customer service, preferably within a professional services firm or large corporate environment
* Three years of direct supervisory experience in hospitality or office services overseeing internal customer service
* Bachelor's degree from an accredited college/university or equivalent and relevant work experience
* Experience developing relationships with multiple vendors
* Excellent communication and interpersonal skills with the ability to interact with various levels of personnel and work independently
* Strong knowledge of Microsoft applications to include Word, Excel, and Outlook
* Fundamental knowledge of audio visual equipment
* Excellent organizational, time and project management skills to balance multiple duties
* Ability to be flexible with work hours
* Ability to work overtime as needed
KPMG offers and supports flexible work arrangements as well as part-time schedules. We also offer a comprehensive compensation and benefits package.
Interested? We strongly encourage you to apply online at www.kpmgcareers.com and search for requisition 18597 or click the job link below.
KPMG. A great place to build your career.
No phone calls or agencies please. KPMG Affirmative Action, Equal Opportunity Employer, M/F/D/V. KPMG maintains a drug-free workplace.
@2008 KPMG LLP, a U.S. limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International, a Swiss cooperative. All rights reserved.
7. Director, Meetings & Conventions; Utilities Telecom Council; Washington, DC
The Utilities Telecom Council, a not-for-profit organization, is looking for a dynamic leader to help direct and grow its Events Department. This position has primary responsibility for directing and executing UTC's national and regional conferences, seminars, expositions/trade shows, meetings and webinars (Web-based events), including marketing, programming, logistics, staff development, new event development and budgeting.
The ideal candidate will possess the following combination of experience, skills and education:
- Bachelor's degree
- 5 or more years event planning experience
- 5 or more years marketing experience
- 3 or more years supervisory experience
- 3 or more years budget development and administration experience
- Excellent oral and written communications skills
- Strong attention to detail
- Ability to work in an environment that requires flexibility and adaptability
Travel required 30-50%.
Founded in 1948 to advocate for the allocation of additional radio spectrum for power utilities, the Utilities Telecom Council (UTC) is a global trade association dedicated to creating a favorable business, regulatory, and technological environment for companies that own, manage, or provide critical telecommunications systems in support of their core business.
Send cover letter, resume AND salary requirements to HR@UTC.ORG.
8. Event Producer/Manager; TSP; Los Angeles, CA
Live Event Production Company is seeking an Event Producer/Manager with a minimum of 8 years direct event production and management experience to develop and oversee community expos, symposiums, and town hall meetings, and business conferences for a radio and television personality. Fast paced environment. Must have strong management skills, be highly organized with attention to detail, have marketing and promotions experience, and some technical experience. Must have experience working with union labor and general service contractors. Internet savvy, Microsoft Word and Excel software proficiency a must. Must have ability to travel. College graduate and references required.
Please email résumés to hr@tavistalks.com.
9. Meeting and Event Planner; Humana Inc.; Louisville, KY
Humana Inc., headquartered in Louisville, Kentucky, is one of the nation's largest publicly traded health benefits companies. Humana offers a diversified portfolio of health insurance products and related services - through traditional and consumer-choice plans - to employer groups, government-sponsored plans, and individuals.
Today, Humana is a leader in consumer engagement. Throughout its diversified customer portfolio, the company provides guidance that can both help lower costs and lead to a better health plan experience.
DESCRIPTION
Are you a strategic thinker and a proven leader? Would you enjoy using your business knowledge to develop and manage corporate meetings and events?
Major responsibilities include:
* Coordinate, facilitate and manage all travel, meeting, and special event activities for business groups within the enterprise.
* Provide proactive consultation on related budgetary and logistic issues to senior business leaders, managers and associates.
* Conduct negotiations and maintain relations directly with vendors relating to all travel, meeting and event activities (excluding airfare).
* Provide post-event reporting and budget analysis to meeting sponsors, business and HR leadership.
Role Essentials
* Three to five years of meeting and event planning experience
* MS Office and web/internet technology skills
* Strong organizational skills
* Can effectively prioritize and multitask
* Excellent written and oral communication skills
Role Desirables
* Bachelor's Degree
* CMP/CMM certification
* Corporate meeting/event planning experience
* Familiar with meeting software applications
* Hospitality management experience
Additional Information
* Some travel to site locations for special events (10-20%).
* Occasional extended hours when required by early morning or evening meetings and events.
TO APPLY: Submit resume to http://www.humana.com/careers and select Requisition #25659 or email resume to: btrail@humana.com.
10. Temporary Events Coordinator; Analytical Graphics, Inc.; Exton, PA
http://www.mpiweb.org/CMS/mpiweb/JobBank/D
11. Meeting & Events Planner; American Board of Medical Specialties; Evanston, IL
The American Board of Medical Specialties (ABMS), a not-for-profit organization, assists 24 approved medical specialty boards in the development and use of standards in the ongoing evaluation and certification of physicians. ABMS, recognized as the "gold standard" in physician certification, believes higher standards for physicians means better care for patients. Learn more about us at http://www.abms.org/!
We currently have a need for a Meeting & Events Planner who will be responsible for all facets of ABMS' meetings, conferences, retreats and tradeshows. Working with senior management, marketing and communications staff, this position will effectively plan and carry out meetings and events for the association. Key responsibilities include:
* Manage logistics for meetings including space, technical, and food & beverage needs, work onsite during events, coordinate activities with the conference registrar, review billing, etc.
* Utilize electronic communications to send invites, execute surveys, provide necessary information about meetings and conferences, ensure updates to web site, etc.
* Develop, implement and achieve a successful organizational meetings strategy
* Coordinate mailings for announcements of meetings and conferences; working with copywriters to ensure message and copy is accurate
* Prepare and organize materials for meeting agenda books and/or conference handouts
* Manage budgets for meetings and conferences and calculate ROI for events
* Maintain calendars showing ABMS meetings and events and the participation of ABMS staff
* Participate in brainstorming creative messages, promotions and themes to be used for events
* Manage ABMS tradeshow participation including show logistics, scheduling of business development staff, marketing promotions at shows, pre- and post-show mailings, etc.
* Identify enhancements and efficiencies to produce high-quality, successful meetings
Ideal candidates will possess the following qualifications:
* Bachelor's degree with emphasis in marketing, management or business
* At least 5 years experience in event planning; preference with Boards and Committees proceedings
* Proven ability to communicate with all levels of organizations from senior management to representatives
* Solid negotiation, organization, detail, and client focused skills
* Ability to work on multiple projects simultaneously
* Proficiency in MS Word, Excel and PowerPoint, and CRM database software
* Experience with online registration software; C-Vent preferred
* Certified Meeting Professional certification highly desired!
Please send resume, cover letter and salary requirements to abmscareers@ameritech.net
12. Corporate Event Staff – Intern; Glow Media; New York, NY
http://www.mpiweb.org/CMS/mpiweb/JobBank/D
13. Corporate Event Staff; Glow Media; New York, NY
http://www.mpiweb.org/CMS/mpiweb/JobBank/D
14. Event Planner; Project Management Institute; Newtown Square, PA
http://asi.careerhq.org/jobdetail.cfm?jo
15. Meetings Assistant; FASEB; Bethesda, MD
http://asi.careerhq.org/jobdetail.cfm?jo
16. Manager, Conference Logistics & Exhibit Sales; Electronic Components Association; Arlington, VA
http://asi.careerhq.org/jobdetail.cfm?jo
17. Registration Coordinator; National Association of Broadcasters; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?jo
18. Registrar; American Society of Cataract and Refractive Surgery (ASCRS); Fairfax, VA
http://asi.careerhq.org/jobdetail.cfm?jo
19. Director, Conferences & Membership; Association of Zoos and Aquariums; Silver Spring, MD
http://asi.careerhq.org/jobdetail.cfm?jo
20. Event Marketing Representative; ALSAC/St. Jude Children's Research Hospital; Phoenix, AZ
http://careers.ises.com/c/job.cfm?site_i
21. Conference Assistant; American Enterprise Institute; Washington, DC
The American Enterprise Institute, a leading nonprofit public policy research organization, seeks a full-time, highly motivated, and detailed-oriented conference assistant.
AEI hosts over 400events and private meetings every year. Special events include the AEI World Forum, AEI Annual Dinner (large black-tie event), and monthly Bradley Lectures. This position is responsible for assisting staff and scholars with conference planning and execution.
The ideal candidate will have an interest in public policy, be self-motivated, and have strong multitasking abilities. Must have a high degree of discretion. Database skills a plus.
Interested candidates should submit their resume, cover letter, unofficial academic transcripts, and 500 word writing sample on any topic with their on-line application at www.aei.org/jobs.
22. Meetings Associate; American Chemical Society; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
23. Senior Exhibits Manager; American Chemical Society; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
24. Evening Manager; THE QUINCY; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
25. Strategic Account Manager; Experient; Arlington, VA
Experient is currently seeking a Strategic Account Manager at our Arlington, VA Office. Our Strategic Account Managers partner with our government clients to produce the highest quality meetings for some of the country’s most prestigious corporations and associations. The duties include: providing leadership and account management to all of their accounts, maximizing revenue opportunities for Experient, and consulting with clients to maximize meeting objectives. Minimum of 5 years of hotel industry sales experience, however, consideration will be given for CVB, association, meeting planning or other industry-related work experience. Proven track record planning government meetings, soliciting and prospecting for new government accounts and for establishing and maintaining government and supplier relationships. Effective negotiation and customer service skills are a must. This position requires the ability to travel 30% of the time.
To be considered for this position at Experient, please submit your resume on our website at http://www.experient-inc.com/careers.htm
26. Meeting Planner; Vindico Medical Education; Thorofare, NJ
An exciting opportunity is available for an experienced meeting planner. Applicant must be able to manage multiple tasks ranging from site selection, contract negotiation, on-site management, budgeting and professional education recruitment. CME knowledge is desirable. Travel is required. Send resume and salary requirements. EOE.
Contact: Robin Czapla
Fax: 856-848-6091
resume@vindicomeded.com
27. Conferences and Events Intern; National Middle School Association; Westerville, OH/Denver, CO
National Middle School Association is seeking an intern to assist part time with its Conferences and Events Team. The schedule will require 8-10 hours per week and will be flexible to fit in with the intern’s class and/or work schedule. For the right candidate – this position can supply more hours and travel with hands on event experience.
Responsibilities will include (but not be limited to):
* Assisting with the conferences and events online databases and resources
* Research (mainly online) on other organizations and their staff development opportunities
* Assisting with discussion and planning of NMSA conferences and workshops
* Assisting with mailings (both print and electronic) for NMSA conferences and workshops
* The possibility of assisting onsite with NMSA’s annual conference and/or other NMSA events
The successful candidate will have the following:
* Understanding of and experience with Microsoft Office tools
* Outgoing and friendly personality
* Self-motivated worker
* Must be at least a 3rd year student in a qualified business or hospitality management program with previous event experience
NMSA will provide:
* Working space and equipment in a positive, energetic office
* Experience that will enhance any future work in hospitality management
* All travel and related expenses should the intern work on-site at any NMSA events
* In collaboration with the interns college/university, credit for the internship
Available positions:
Fall 2008 - start date – August 15, 2008
Duration 3-4 months
sdebolt@nmsa.org
28. Senior Events Manager; Chief Executives Organization; Bethesda, MD
International organization seeks experienced, high-caliber senior level individual to manage the development and execution of world class events in a demanding, high energy environment. Responsible for the planning and execution of the organization’s events with minimal direction from Director of Events. Acts as the staff liaison with the CEO members involved in these events.
* Responsible for the coordination and execution of all arrangements and event oversight for assigned CEO events including social events, off-site activities, transportation, hotel arrangements, charter contracts event budgets and registration.
* Responsible for assisting other CEO Event Managers with other CEO events primarily in the areas of off-site activities and transportation.
* Responsible for the coordination and execution of logistical and program arrangements for high profile, complex events (those involving multiple locations, venues, charters, etc.).
* Responsible for researching vendors, suppliers, ground operators, etc.
* Responsible for overall communication with CEO chairs and committee members as well as coordinating internal communications between these members for assigned events.
* Responsible for the content for all external communications including promotion pieces, registration forms, event Web pages, e-newsletters, profile books, etc.
* Where needed, responsible for negotiations with hotels, airlines, ground operators and tour operators for assigned events.
* Responsible for providing committee members and Director of Events with input and assistance in the preparation of creative and innovative ideas primarily in the area of social events and off-site events to create a premiere event product.
* Responsible for preparation of documentation for assigned events including function sheets, specification documents, conference reports, agendas, budgets, etc.
Applications: Please forward resume and cover letter to Natalie Noakes via email at nnoakes@ceo.org or fax to 1.301.280.2577.
Contact: Natalie Noakes
Phone: 301.280.2569
Fax: 301.280.2577
nnoakes@ceo.org
http://www.ceo.org
29. Program Manager; BCD Meetings & Incentives; Wilmington, DE
http://www.mpiweb.org/CMS/mpiweb/JobBank/D
30. Meeting Manager; Clinical and Laboratory Standards Institute (CLSI); Wayne, PA
Responsible for exhibit coordination and managing all aspects of meeting logistics for internal and external meetings, and education programs to produce an efficient and excellent meeting/learning experience. The ability to communicate effectively with members, customers, and volunteers is required. Strong customer orientation, attention to detail, and pleasant and professional demeanor is a must. Please forward your resume along with salary requirements to: customerservice@clsi.org
31. Regional Sales Manager - Midwest Region; Dallas Convention & Visitors Bureau; Dallas, TX
http://careers.hsmai.org/jobdetail.cfm?j
32. Event Coordinator; Leading Authorities, Inc.; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
33. Meetings Assistant; American Society of Hematology; Washington, DC
The American Society of Hematology, a prestigious medical society located in downtown Washington, DC, seeks a Meetings Assistant to provide administrative support to the Director of Meetings and the Meetings Department. Key responsibilities include filing; database management; coordinating in-house meetings with the Meetings Coordinator, including ordering food and beverage, making hotel reservations, reserving meeting rooms, and setting up audio and visual equipment as needed; providing information to constituents via mailings, telephone, and e-mail; responding to logistical questions regarding the annual meeting; and assisting with the production and compilation of materials related to the annual meeting. The ideal candidate will have an associate’s degree (or equivalent experience), one year of meeting planning experience, excellent interpersonal and organizational skills, experience using a database, and proficiency in Microsoft Office, including Excel, Word, and Outlook. To apply, send your cover letter, salary requirement, and resume to jobs@hematology.org with the subject line "Meetings Assistant."
34. Resort General Manager; Wintergreen Resort; Nellysford, VA
http://careers.hsmai.org/jobdetail.cfm?j
35. Event Coordinator / Content Planning; Leon & Lawrence Inc.; Norwalk, CT
Leading Information Provider has newly created postion. You will correspond and communicate directly with members via email and phone. Responsible for developing the content for networking events both on and offline. Speaker selection and identification for events and communicating with members in order to encourage event participation. Individual must have 3 -5 years experience planning the content of events, and speaker selection. Excellent written communication skills a must. Online Community exper a big plus. BS required.
Contact: Beverly Biddinger
Phone: 203-331-1114 Ext. 11
bev.b@snet.net
36. Global Manager, GTME Meeting Services; Cisco; San Jose, CA
http://careers.ises.com/c/job.cfm?site_i
37. Conference Coordinator; George Mason University; Fairfax, VA
The Associated Writing Project (AWP), a national non-profit organization serving creative writers and academic writing programs, seeks a motivated, organized individual to assist in planning and executing its annual conference and book fair. Duties: Coordinating all aspects of AWP's book fair, featuring 500+ exhibits from literary magazines, trade presses and publishers; and performing customer service, collection of information from 1,000+ participants, coordinating volunteers on-site, mailings, proofreading and general assistance to the Director of Conferences. Great working environment with good benefits. Interest or involvement with creative writing a plus; and M.F.A. degree preferred, not required.
Special Instructions:
MasonAd : George Mason University is an innovative, entrepreneurial institution with national distinction in a range of academic fields. Enrollment is 30,000, with students studying in over 150 degree programs at campuses in Arlington, Fairfax, Loudoun, Prince William and the United Arab Emirates.
Equity Statement : George Mason University is an equal opportunity employer encouraging diversity.
Job Close Date : 07-07-2008
Apply at http://jobs.gmu.edu/applicants/Central?q
38. Conference Services Intern; SAIC; McLean, VA
http://www.washingtonpost.com/wl/jobs/JS
39. Meeting Planner; NRTC; Herndon, VA
BUSINESS RELATIONSHIPS:
The Meeting Planner reports to the Director, Corporate Events.Works with travel agencies and conference/meeting centers, members, contractors, vendors, internal staff members and affiliates in general support of the meetings bringing a creative element to meetings process.
JOB SUMMARY:
The Meeting Planner is responsible for managing corporate meetings, conferences and trade shows, and coordinating travel for the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
*Assist internal NRTC staff to articulate meetings needs and departmental objectives.
*Plan, coordinate and implement multiple off-site, multi-day meetings
*Manage every aspect of meeting, conference and trade show planning and implementation.
*Support all program details, including venue selection, contract negotiations, food and beverage, and logistical planning.
*Develop and manage budgets, working closely through event development and execution to manage costs
*Develop strong relationship with vendor partners in order to build networks and provide cost savings opportunities.
*Collaborate and communicate regularly with vendors and management.
*Negotiate hotel, travel and other vendor contracts.
*Develop, monitor, control and track meeting and travel plans and budgets.
*Generate and analyze post-meeting evaluations and distribute appropriately.
*Serve as department’s purchasing system facilitator, working directly with Accounts Receivable/Payable team members.
*Assist with developing and implementing meeting and travel policies and procedures.
*Other related duties as assigned.
KNOWLEDGE AND EXPERIENCE:
*Bachelors’ degree in related field and four (4) years experience in meeting, conference and trade show and management.
*Two (2) years of full life cycle event planning, including, but not limited to idea generation, execution and budget maintenance including experience with contract negotiations.
*Certified Meeting Professional (CMP) preferred.
SKILLS AND ABILITIES:
*Excellent oral and written communication skills. Ability to understand oral and written instructions.
*Excellent organizational, problem solving, decision-making skills with strong attention to details.
*Excellent presentation skills.
*Excellent ability to manage, prioritize and bring to completion multiple projects.
*Strong contract negotiation skills and knowledge of contract law.
*Ability to maintain the highest level of confidentiality.
*Ability to interact in a positive manner with internal and external contacts.
*Ability to complete multiple tasks within critical deadlines.
*Ability to handle defined periods of extreme stress level and long hours (i.e. annual meeting planning, extreme travel).
*Ability to operate computer and related equipment and general office equipment.
*Knowledge and ability to use various software programs such as MS Office, Excel, Word, and email.
*Ability to travel (30%).
*Ability to lift at least 45 lbs.
*Ability to fulfill requirements specific to this job such as bending, stretching, reaching, lifting, and carrying objects (i.e. boxes).
*Ability to sit and/or stand for long periods of time.
*Basic math skills.
To apply for this position please send an email with your cover letter attached to resume@nrtc.coop.
Resumes should be in the following formats: Microsoft Word (Mac or Windows), RTF, Works, Write or Excel,WordPerfect (Mac or Windows),Lotus Word Pro, AMI Pro or 1-2-3,ASCII or Unicode text (plain text) Note: QuarkXpress and PageMaker files cannot be accepted. Compressed documents (Zip, BinHex, TAR, UUencode, etc.) are not recommended.
NRTC is an equal opportunity employer.
40. Manager, Conferences and Outreach; American Psychological Association; Washington, DC
Required Qualifications:
* Bachelor's degree in psychology or a related field
* Three-five years of progressively responsible experience in program development and administration, preferably in an academic or association environment
* Three-five years of additional work experience as mentioned above may substitute for a degree
* Advanced skills using MS Word, Excel, Power Point, and Outlook
* Ability to establish priorities and work independently
* Excellent attention to detail and organizational skills
* Excellent communication and writing skills
Description:
* Develop and implement Science Leadership Conference (SciLC) correspondence and database system. Work closely with other staff as a member of the SciLC management team. Serve as liaison to group recommending all logistical aspects of the meeting. Work closely with Convention Office staff on hotel, catering, and other special requirements
* Serve as contact point in the Science Directorate for the regional psychological associations. Negotiate and schedule the Distinguished Scientists Lecturers for meetings. Work closely with staff in the Education Directorate to provide supportive activities for regional associations. Manage the Science Directorate grants to regional associations. Schedule Science Directorate staff to attend the regional meetings; attend regional meetings when required
* Manage the Master Lecturer and other programs for the APA Convention, including scheduling, program details, and financial aspects of the program
* Manage the Scientific Conferences program. Including arranging for publicity, responding to inquiries, staffing the conferences committee, and managing all correspondence with applicants. Responsible for managing all contractual and financial activities
* Manage the Science Directorate booth at the APA Convention. This involves determining the design elements, deciding necessary staffing, and managing the entire effort while on site
Qualified candidates should send resumes indicating requisition number, cover letter and salary requirements to: American Psychological Association, Human Resources, 750 First Street, NE, Washington, DC 20002-4242, or via email to Human Resources or fax to 202-336-5501.
http://www.apa.org/jobs/
41. Meetings and Travel Manager; US Pharmacopeia (USP); Rockville, MD
http://www.washingtonpost.com/wl/jobs/JS
42. Director - Interior Design; MARRIOTT INTERNATIONAL; Bethesda, MD
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44. Trends Analyst, Research and Market Information; Choice Hotels International; Silver Spring, MD
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48. Manager, Travel Industry Market-Agent; Choice Hotels International; Silver Spring, MD
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49. Regional Director, Procurement Services; Choice Hotels International; Silver Spring, MD
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50. Conference Coordinator; NGA Center for Best Practices; Washington, DC
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51. Director Of Conference services; Westin Tysons Corner; Falls Church, VA
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52. Director Of Marketing; The Holiday Inn Georgetown; Washington, DC
DOM needed for 285 room hotel in Washington, DC. The ideal candidate will have:
2+ years experience as Director of Marketing for a full service hotel or resort
Demonstrated leadership skills.
Strong Revenue Management and revenue optimization skills.
Successful experience in all markets, particularly corporate/business transient, group and all leisure markets.
Strong business writing skills.
The Director of Marketing is responsible for short and long term planning and day-to-day operations of the group sales division.
Holiday Inn Georgetown offers a competitive salary, health benefits, and 401K and lucrative bonus plan.
Apply Mon. - Fri. 8:30am 5pm, or fax your resume (please put job of interest on resume) to Human Resources at 202-338-0909.
No calls please.
The Holiday Inn Georgetown
2101 Wisconsin Ave NW
Washington, DC 20007
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