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Hospitality and Event Planning Network (HEPN)
19 November 2007
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Welcome to the Hospitality and Event Planning Network, a career and relationship building newsletter network for all who work in the hospitality and event planning industries, published by Sonja Johnson. The objective of this network is to build relationships and help each other with career issues and other professional and personal challenges.
Here’s how to participate: Send any issue or job opportunity to sonjahepn@comcast.net and I will post it in the weekly newsletter sent to you and all other subscribers. If you are sending a job opportunity, please include the title, organization, and location, as well as a brief description/link/contact information. We also like to hear if you got a job as a result of this network!
Some of the older HEPN editions are now listed at:
http://www.nedsjotw.com/blog/Hospitality
Issues from November 27 onward are also posted at http://sonjahepn.livejournal.com/.
This network thrives on sharing. Invite your friends! Anyone can sign up by sending a blank e-mail to hepn-subscribe@topica.com.
Neither Topica nor I rents, sells, or gives out your information on this list.
This week’s edition includes:
*** The Short Self-Pitch (SSP)
*** Upcoming Conferences
1. Manager, Program Events; American Council for Technology; Fairfax, VA
2. Director Convention Operations; National Association of Broadcasters; Washington, DC
3. Meeting Services Director; CPCU Society; Malvern, PA
4. Conference Manager; Urban and Regional Information Systems Association; Park Ridge, IL
5. Conference and Education Manager; Industrial Designers Society of America (IDSA); Dulles, VA
6. Senior Meeting Planner; EDJ Associates; Rockville, MD
7. Contract Meeting Planning Professional; Conference & Logistics Consultants, Inc.; Annapolis, MD
8. Manager of Conferences; Color Marketing Group; Alexandria, VA
9. Meeting Manager; American Gear Manufacturers Association; Alexandria, VA
10. Special Events Manager; Coastal Maine Botanical Gardens; Boothbay, ME
11. Senior Event Planner; MorEvents; Brussels, Belgium
12. Event Assistant; Vancouver Convention & Exhibition Centre; Vancouver, BC, Canada
13. Operations Coordinator; JNR Incorporated; Irvine, CA
14. Sales and Catering Manager; Reverse Logistics Association; Lehi, UT
15. Manager, Conventions and Special Events; St. Jude Medical; Austin, TX
16. Convention Registration Manager; Society of American Travel Writers; Anywhere, WI
17. Event Producer/Meeting Planner; Jack Morton Worldwide; Norwalk, CT
18. Associate Director, Functional - Events and Meeting Services; KPMG LLP; Montvale, NJ
19. Director of Housing and Venues; Advanstar Communications Inc.; Darien, CT
20. Account Manager; One World Partners, Inc.; Sausalito, CA
21. Marketing Event Planner – Manager; GE Asset Management; Stamford, CT
22. Chapter/Meetings Assistant; HFTP; Austin, TX
23. Meeting Assistant; American Express; Mt. Laurel, NJ
24. Administrative and Meeting Coordinator; Chemical Producers and Distributors Association; Washington, DC
25. Coordinator for Global/National/Regional Events; Point-Of-Purchase Advertising International; Alexandria, VA
26. Conferences & Expositions Director; NACE International; Houston, TX
27. Membership & Meetings Coordinator; Colorado Oil & Gas Association; Denver, CO
28. Customer Service Specialist; Washington Convention and Tourism Corp; Washington, DC
29. Senior Sales Manager; Hyatt Regency Washington; Washington, DC
30. Regional Manager of Membership Sales; The American Hotel & Lodging Association; Washington/Oregon
31. Meeting and Events Planner; Human Rights Campaign; Washington, DC
32. associate director of event management; International Facility Management Association; Houston, TX
33. President/CEO; Berkshires Visitors Bureau; Berkshires
34. Director of Partnership Sales & Development; Hershey Harrisburg Regional Visitors Bureau; Harrisburg, PA
35. Finance Manager; Newport Beach CVB; Newport Beach, CA
36. Senior Sales Manager; Richmond Metropolitan Convention & Visitors Bureau; Richmond, VA
37. National Sales Manager; Baltimore CVB; Baltimore, MD
38. President & CEO; Tourism Victoria; Victoria, BC, Canada
39. Vice President, Marketing Communications; Monterey County Convention and Visitors Bureau; Monterey, CA
40. Catering Coordinator; Altantic Video, Inc.; Washington, DC
41. Associate Director of Conferences; National Association of Drug Court Professionals; Washington, DC
42. Manager, Customer Exp.Research; Choice Hotels International; Silver Spring, MD
43. Activities Director; Easter Seals; Washington, DC
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the next newsletter!
**********
1. Manager, Program Events; American Council for Technology; Fairfax, VA
http://www.jobtarget.com/c/job.cfm?site_
2. Director Convention Operations; National Association of Broadcasters; Washington, DC
The National Association of Broadcasters - trade association that advocates on behalf of more than 8,300 free, local radio and television stations and also broadcast networks before Congress, the Federal Communications Commission and the Courts – is currently searching for candidates to fill the open Director, Convention Operations position.
NAB has two annual trade shows which combined totals over 110,000 attendees. The Director, Convention Operations will direct, manage and implement all pre-show, on-site and post-show operational/logistical activities for all NAB conventions including but not limited to registration, housing, conference sessions, food & beverage events, transportation services, facility management, and general show design and graphics. Please visit our web site for a full listing about this exciting opportunity. http://www.nab.org/.
The successful candidate will have a college degree, with seven to ten years experience in the trade show or related industry. Experience managing operations, logistics and customer service for major expositions and meetings. Ability to think strategically, problem-solve, and identify process efficiencies. Demonstrated increased responsibility in events and project management. Proven skills in personnel management, staff supervision, and customer service. Ability to set and manage revenue and expense budgets. Ability to work well under stressful situations, handle multiple projects and meet aggressive deadlines. Highly detail oriented and organized. Computer proficiency in MicroSoft Office products (Word, Excel, Access, etc.) and database programs. Must have the ability to travel.
Send cover letter with resume to HR@nab.org or to HR – Director Convention Operations search, 1771 N Street, NW, Washington, DC 20036.
3. Meeting Services Director; CPCU Society; Malvern, PA
Meeting Planner Professional For prestigious, 28,000-member professional association in beautiful Chester County, PA. Bachelor’s & CMP preferred with 5-7 years experience in meeting planning for 2,500 to 7,000 attendees -- two events annually. Conduct site visits, coordinate staffing plans; negotiate contracts and manage vendors. Manage logistics and staff on-site, including F&B, and AV. Team player with excellent oral and written communication skills. Experience collaborating with stakeholders a plus. Good computer skills; knowledge of Imis software a plus. Travel required. Competitive salary and excellent benefits. No relocation package. Send resume and cover letter with salary requirements to Carolyn McGill, CPCU Society, 720 Providence Road, Malvern, PA 19355; cmcgill@cpcusociety.org; fax 610-251-2780.
Contact: Carolyn McGill
Phone: 610-251-2754
Fax: 610-251-2780
cmcgill@cpcusociety.org
4. Conference Manager; Urban and Regional Information Systems Association; Park Ridge, IL
Suburban Chicago (Park Ridge) professional association seeks experienced Conference Manager. The Conference Manager will be responsible for all aspects of association conference management including, but not limited to: site selection, hotel and vendor negotiations and contracting, preparing and managing program budgets, determining audio-visual, set-up and food and beverage requirements, managing abstract submission and speaker communications process, and providing on-site management of programs including supervision and coordination of vendors and staff. The Conference Manager will be the primary manager (and motivator) of the conference program committees for program content development. The position is also responsible for assisting with promotional materials and program brochures. The Conference Manager will also develop and operate an exhibit and sponsorship sales and management program.
Requirements
Must have a proven track record of managing large scale meetings and events with attendance over 300 (largest conference has about 700 attendees) and multiple tracks occurring on a daily basis. Exhibit hall and sponsorship sales and coordination is a plus. At least 4 years of direct meetings experience is required. Must be well poised and project driven and have proven success working with volunteer member committees. Proven budget and fiscal abilities; interpersonal, communication and organizational skills and a team orientation. Excellent Microsoft Office and project management skills are required along with database management experience. Must be willing to travel.
The ideal candidate will support and actively build an office culture dedicated to superior customer service that exceeds member, attendee and exhibitor expectations.
Our small office (7 staff members) offers a competitive salary commensurate with experience and a comprehensive benefits package including medical, dental, 401(k) plan with company match, partial tuition reimbursement, company paid life insurance, and a casual dress code and atmosphere.
For more information about the Urban and Regional Information Systems Association (URISA) and our conferences, visit www.urisa.org.
Contact: Wendy Nelson
Phone: 847-824-6300
wnelson@urisa.org
5. Conference and Education Manager; Industrial Designers Society of America (IDSA); Dulles, VA
An established, not-for-profit professional design society in Dulles, VA seeks an experienced meeting professional to support regional conferences, educational seminars and related Society special events. The Conference and Education Manager will oversee logistics and content for five district conferences per year, a national education conference and an annual seminar series, and will collaborate with the Director of Conferences and Education on achieving a successful national conference each year. The ideal candidate will possess a high level of initiative, independent judgment, exceptional customer service skills, and the capacity to work well under pressure to produce a seamless event. Travel required.
Responsibilities:
Must be comfortable with meeting management responsibilities including: site selection, contract negotiation, session coordination, registration, budgeting, hotel logistics, volunteer collaboration, and associated administrative tasks for meetings ranging in size from 50-400 attendees.
Qualifications:
Bachelor’s Degree and a minimum of three years of association meetings experience required. Must have proven ability to handle multiple tasks simultaneously in a fast-paced environment. Exemplary customer service and communication skills required. CMP coursework preferred and/or event management coursework a plus. Interested candidates should send resume and cover letter with salary history and requirements to IDSA via email to carrier@idsa.org, or via fax at 703.787.8501. Resumes without salary history and requirements will not be considered. No phone calls. EOE.
The qualified candidate will enjoy a positive, team-oriented atmosphere and a generous benefits package including medical/dental plan, 401(k), abbreviated summer work schedule, and free parking.
The world's largest industrial design professional association, IDSA (www.idsa.org) is committed to advancing the profession of industrial design through education, information, community and advocacy. With over 3,000 members, IDSA publishes a quarterly magazine, monthly newsletter and weekly e-newsletter, and sponsors national and regional conferences, seminars, podcasts, and chapter and professional interest section events.
Contact: Carrie Rice, CMP, Director of Conferences and Education
Phone: 703.707.6000 Ext. 101
Fax: 703.787.8501
carrier@idsa.org
http://www.idsa.org
6. Senior Meeting Planner; EDJ Associates; Rockville, MD
http://www.jobtarget.com/c/job.cfm?site_
7. Contract Meeting Planning Professional; Conference & Logistics Consultants, Inc.; Annapolis, MD
Washington, DC area meeting management firm is looking for a contract meeting planning professional to work in tandem with its existing team to manage several client conferences. The schedule for the work and the duration of the contract, depending on the contractor’s availability, can range from 3-5 days per week and will run from November 2007 through April 2008. Work can be done in combination from the firm’s Annapolis office and from the contractor’s own office. Please contact: hr@gomeeting.com
8. Manager of Conferences; Color Marketing Group; Alexandria, VA
A not-for-profit professional association in Alexandria, VA seeks an experienced meeting professional to support regional and international conferences. The Manager of Conferences will oversee logistics and content for two conferences (approximately 350 attendees), several North American regional meetings (approximately 50 attendees each), and will collaborate with the Executive Director and Coordinator of Conferences on all meetings and events. Travel required.
Responsibilities:
Must be comfortable with meeting management responsibilities including: site selection, contract negotiation, session coordination, registration, budgeting, hotel logistics, volunteer collaboration, and associated administrative tasks for meetings.
Qualifications:
Bachelor’s Degree and four years of relevant association experience required. This position requires creativity, excellent organizational and people/project management skills, attention to detail, ability to work independently, meet tight deadlines, and to work simultaneously as part of the team. Incumbent must have the ability to locate information through resources and to make intelligent decisions in a timely manner. This position requires being flexible, the ability to adhere to strict budget guidelines, the ability to develop, implement and follow through on new systems and projects, and to work on multiple projects at one time.
A strong marketing and communications background with initiative and creativity, excellent writing and editing skills, and an understanding of print production are essential to the success of this position. Other important traits: positive, "let’s figure this out", "can-do" attitude. Honest but polite, helpful, and willing to make the extra effort to achieve member satisfaction.
Salary to mid $40's, with excellent benefit package. Interested candidates should send resume and cover letter with salary history and requirements to CMG via email to jstephens@colormarketing.org or via fax at 703.329.0155. No phone calls. EOE.
9. Meeting Manager; American Gear Manufacturers Association; Alexandria, VA
The American Gear Manufacturers Association, located in Alexandria, VA is looking for a Meetings Manager to manage its annual meeting, educational seminars, and other committee meetings.
Responsibilities include: negotiating contracts with hotels, speakers and vendors including audio visual and catering services; site selection, registration, marketing and advertising for meetings and events.
Coordinate services for events and develop function details. Review event bills and approve payments. Plan and develop programs, agendas, budgets according to meeting needs.
Candidates should have strong meeting and event planning experience, strong contract negotiation and budgeting skills, and experience working with committees. Advanced computer skills including MS Office, Adobe Acrobat and iMIS, a plus.
Successful applicant will have superior people skills to thrive in a small office and excellent verbal and written communication skills.
Education
Associate's degree or greater and prior work experience (minimum of 3 years)
E-mail resume to jobs@agma.org. All submissions are confidential.
10. Special Events Manager; Coastal Maine Botanical Gardens; Boothbay, ME
The Coastal Maine Botanical Gardens in Boothbay seeks a special events manager to plan and implement the organization's fundraising events. The Gardens currently runs more than a dozen events annually, and these may increase in the future. (See www.mainegardens.org for a partial list of events.) The coordinator will report to the director of visitor services & marketing and will work closely with the volunteer coordinator and director of communications.
The successful candidate for this position must have a minimum of two years of professional experience organizing imaginative and financially successful events. Experience in managing financially profitable events for other not-for-profit organizations or educational institutions is ideal. Knowledge and past success with corporate event sponsorship is desirable. Basic qualifications include excellent written and verbal communications skills; impeccable attention to detail; ability to juggle multiple projects and work under pressure; ability to anticipate needs and problems of events during planning and operation; patience; creativity; comfort dealing with staff, volunteers and vendors; ability to work both independently and collaboratively; and enthusiasm for event management. Proficiency in Microsoft Word, Excel, and e-mail messaging are necessary. Some evening and weekend duties are required.
Education
A bachelor's degree is preferred.
The Coastal Maine Botanical Gardens provides a friendly and collegial working environment. This position offers a competitive salary and presently includes a contributory medical insurance plan, as well as an excellent vacation allowance and additional benefits. Review of applications will begin immediately and will continue until the position is filled. Cover letter, resume, and names of three references should be sent to mhoffman@mainegardens.org (subject line: Special Events) or Coastal Maine Botanical Gardens, P.O. Box 234, Boothbay, ME 04537. References will not be contacted until after candidates have been interviewed. No phone calls please.
11. Senior Event Planner; MorEvents; Brussels, Belgium
MorEvents Europe SPRL is seeking a Senior Event Planner to plan, implement and reconcile corporate events, meetings and trade shows. The ideal candidate is creative, detailed, and motivated to work in a busy and diverse event planning office.
I. JOB PURPOSE
Responsible for the planning and implementing the logistics involved with all client events to ensure goals are met, positive client feedback is achieved, and all staff and vendors are effectively coordinated. Events may include meetings, conferences, sporting events, trade shows. Clients will include corporate, non-profit and government.
II. ESSENTIAL JOB RESPONSIBILITIES
- Designs and sets up client website registration.
- Conducts analyses and identifies cost-saving opportunities for all meetings.
- Responsible for all administrative documentation required for meeting planning.
- Prepares recommendations for meeting site selection.
- Assists with logistics including site selection, catering, and program development.
- Provides on-site coordination, which includes problem-solving, decision-making, and interaction with vendors.
- Negotiate and oversee relevant event contracts ensuring favorable terms and cost efficiencies.
- In conjunction with client, develop and manage cost-effective budgets for each event, and process all vendor invoices promptly.
- Prepares and provides post-activity evaluation data, as appropriate to the objectives of the position; prepares scheduled and special reports as required.
- Participate in conference or event marketing by working with designers on invitations, mailings, welcome kits and all signage.
- Travel and site inspections required
- Works on database and helps develop materials for on-line registration system.
- Performs miscellaneous job-related duties as assigned, including data management and correspondence.
- Provide general support to all activities within Company.
- Responsible for client relationships to include sales of repeat or new events with the existing client.
- Assist with sales opportunities
For information about MorEvents, please visit our website at www.morevents.com.
To apply for this position, send your resume and cover letter to Ruth Garcia - ruth@morevents.com.
12. Event Assistant; Vancouver Convention & Exhibition Centre; Vancouver, BC, Canada
http://www.mpiweb.org/CMS/mpiweb/JobBank/V
13. Operations Coordinator; JNR Incorporated; Irvine, CA
Position Description
Provide administrative support to multiple Account Managers in Operations.
Responsibilities
Assist with day-to-day coordination and operations of variouse incentive and meeting travel programs
Schedule, coordinate and conduct mailings for enrollment, promo campaigns, and pre-trip, etc
Interact with clients, vendors, and internal departments on a regular basis as directed
Create and amintain Contact Sheets, Program Timelines, Internal Reports, and Master Files
Order, pack, ad maintain trip operating materials and supplies
Travel to work domestic and / or international programs as needed
Required Qualification
Administrative/General Office: Filing, Faxing, Copying, Mailing, Phones
Computer: PC- Microsoft Word, Excel, OUtlook, and Powerpoint
Contact Human Resources via email at hduckworth@jnrcorp.com or fax to 949.855.3825
14. Sales and Catering Manager; Reverse Logistics Association; Lehi, UT
The Sales and Catering Manager is responsible for the Reverse Logistics Association (RLA) events held around the world. These events include the RLA Conference & Expos held in Las Vegas, Amsterdam and Singapore as well as RLA Seminars & Workshops held worldwide.
The duties involved with coordinating the RLA Events include;
- Plan and hold staff meetings in preparation for the event
- Finding the best hotel location
- Negotiating Hotel and Vendor Contracts
- Coordinating the Audio Visual Vendors and Equipment
- Ordering Food & Beverage
- Coordinating the sponsored activities at each event:
- Facility Visits at RLA Seminars
- Canal Cruises, Football party, Golf Tournament
Job Requirements:
- Event management experience for conferences with more than 2500 attendees is a must, 10 years+
- Must have experience planning trade shows with over 500 exhibitors
- Training in Event Management or Hospitality is a plus
- Experience working in Hotel negotiations (either side) is essential
- Has domestic and international experience
- Strong organizational skills (Ability to set and reach goals)
- Ability to multi-task; prioritize, and handle rapid change
- Must be confident and Self-Reliant
- Commitment to travel to the events:
Three main conferences (Amsterdam, Singapore & Las Vegas) and RLA seminars
- Strong verbal/written communication skills & comfortable talking to strangers
- Quick decision making and assertiveness
Please e-mail resumes to jobs@rltinc.com
15. Manager, Conventions and Special Events; St. Jude Medical; Austin, TX
http://www.mpiweb.org/CMS/mpiweb/JobBank/V
16. Convention Registration Manager; Society of American Travel Writers; Anywhere, WI
http://www.mpiweb.org/CMS/mpiweb/JobBank/V
17. Event Producer/Meeting Planner; Jack Morton Worldwide; Norwalk, CT
The Norwalk office is currently seeking an Event Producer. The person in this role is responsible for working with other members of the team to flawlessly deliver solutions that drive client results and meet Jack Morton financial requirements. This role includes project management, facilitation of large conference web registration, internal and external client interface and presentation, managing budgets/reconciliations and excellent quality control and conflict resolution.
Requirements:
-4-6 years of related experience
-Strong ability to think analytically and basic technical knowledge
-Proven project management skills: Client and budget management, Statements of Work, timelines and workflow charts; proven experience assessing client needs and preparing project plans
-Web services experience: Strong understanding of online registration tools including conference management software - eCommerce, Social Networking, Content, Housing, Exhibitor, etc.; database (user logic)
-Excellent written and verbal communication skills, including experience presenting: Strong experience working directly with high level clients; experience brainstorming creative solutions
Please apply to our website: www.jackmorton.com
18. Associate Director, Functional - Events and Meeting Services; KPMG LLP; Montvale, NJ
KPMG LLP, the audit, tax and advisory firm (www.us.kpmg.com), is the U.S. member firm of KPMG International. KPMG International¿s member firms have 113,000 professionals, including more than 6,800 partners, in 148 countries. We offer our clients industry insights and a multidisciplinary range of services. We are currently seeking an Associate Director, Functional - Events and Meeting Services to join us in our Montvale office.
Responsibilities:
- Lead an integrated team of Events and Meeting Services (EMS) professionals to execute internal large- scale national meetings and client facing events
- Collaborate with other EMS teams to define and raise standards for best practices, consistency, and controls relative to the execution of events and meetings
- Work with other national teams to enable the facilitation of efficiencies and economies of scale, leading to greater process and control orientation
- Oversee department operations, including event/meeting assignments and financial management
- Manage, develop, and mentor functional events and meetings professionals in order to build a strong talent pool within the department
- Maintain strong relationships with assigned clients and help ensure that service delivery is aligned and fully supports the firm's priorities and business goals on a national level
Qualifications:
- Eight years of experience with increasing responsibility in the areas of marketing, event marketing, or hospitality
- Bachelors degree from an accredited college/university
- Ability to demonstrate organizational, leadership and people management skills
- Experience creating and managing project budgets
KPMG offers and supports flexible work arrangements as well as part-time schedules. We also offer a comprehensive compensation and benefits package.
Interested? We strongly encourage you to apply online at: www.kpmgcareers.com and search for requisition 16420 or click the job link below.
KPMG. A great place to build your career.
No phone calls or agencies, please.
KPMG Affirmative Action, Equal Opportunity Employer, M/F/D/V.
© 2007 KPMG LLP, a U.S. limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International, a Swiss cooperative. All rights reserved.
19. Director of Housing and Venues; Advanstar Communications Inc.; Darien, CT
Position Description
Responsible for the acquisition of appropriate hotel room blocks for 40+ trade shows and conferences per year in the United States as well as event venue search and negotiations
Responsibilities
Primary responsibilities are to negotiate room block contracts with hotel properties for our trade shows. There is also some work around acquiring dates and space at convention centers and the like as well as some special event work to be done. Most of the hotel contracts are for events in Las Vegas so a familiarity with both trade show hotel blocks and the city of Las Vegas and its properties is a plus.
Required Qualification
Five years experience in hotel negotiations particularly in block contracts. Background with large trade shows or the like is necessary. Knowledge of and relationships with major hotel chains and properties is also needed.
Education
Bachelor's degree.
Send resume and compensation requirements to jrudolph@advanstar.com
20. Account Manager; One World Partners, Inc.; Sausalito, CA
http://www.mpiweb.org/CMS/mpiweb/JobBank/V
21. Marketing Event Planner – Manager; GE Asset Management; Stamford, CT
The Event Planning Manager is responsible for both strategic and tactical elements related to event planning. The Manager will develop an annual calendar that reflects priorities: proprietary and non-proprietary conferences and road shows where we speak, sponsor and/or exhibit.
The Manager will also be responsible for development and growth of the GEAM Speakers Bureau consisting of internal and external speakers and an inventory of industry related topics for off the shelf use. The Manager will have a lead role in development and execution of 2 significant proprietary institutional events each year - US and offshore institutional client conferences. The Manager will also lead the development of conferences/due diligence meetings that meet the strategic and tactical goals of the intermediary group. The Manager will interface with GE and GEAM senior leaders to develop priorities and calendars; strategic messages; tactical execution. The Manager will also work with sales leaders to drive alignment and ensure goals are achieved. The Manager will seek out additional opportunities that enhance GEAM's brand awareness; determine priorities and execution (speaking, attending, sponsoring) and coverage. The Manager will work with other marketing managers to define and execute pre- and post- conference marketing programs. The Manager will develop and execute metrics to measure marketing effectiveness
The successful candidate will have:
# Bachelor Degree and a minimum of 4 years experience or a High School Diploma (or equivalent) and a minimum of 10 years experience
# Minimum 3 years experience in asset management
# Must be willing to travel as required by business need
# You must be willing to take a drug test as part of the application process
# You must be willing to submit to a background investigation as part of the selection process
# You must have unrestricted authorization to work in the U.S.
Desired Characteristics:
# MBA
# Proven ability to manage multiple projects and priorities simultaneously
# Ability to think strategically
# Excellent creative problem solving skills
# Strong communication and presentation skills (verbal & written).
# Well organized
# Demonstrated project leadership, facilitation skills, and customer service skills.
# High-energy, intelligent, and proactive team player with ability to work and act independently.
# Ability to drive both strategic and tactical elements of conferences, Speakers Bureau and other opportunities to increase brand awareness
# Strong leadership and communications skills
# Significant project management and influence skills
# Knowledge of GEAM and institutional asset management
# Ability to work with senior leaders
# Internal Candidates: Green Belt Certified is desired
Please go to www.gecareers.com and search for Job # 756559 - Marketing Event Planner Manager to apply for this position.
Also, please let us know how you heard about us: mpiweb.org
22. Chapter/Meetings Assistant; HFTP; Austin, TX
Candidate desired for staff support for Hospitality Financial and Technology Professionals. Educational seminar planning and meeting logistics experience preferred. The successful candidate will work closely with four very talented meeting planners.
Resumes should be emailed directly to Lucinda Hart, CAE, HFTP's Chief Operations Officer, (Lucinda.Hart@hftp.org) and must include salary requirements. Incomplete resumes will not be accepted. Applicants will be kept in the strictest of confidence.
23. Meeting Assistant; American Express; Mt. Laurel, NJ
http://www.mpiweb.org/CMS/mpiweb/JobBank/V
24. Administrative and Meeting Coordinator; Chemical Producers and Distributors Association; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?jo
25. Coordinator for Global/National/Regional Events; Point-Of-Purchase Advertising International; Alexandria, VA
International Association seeks an event coordinator to run our state of the art Outstanding Merchandising Awards Point of Purchase Display Contest and the Awards Gala. The contest is over 40 years old and is the largest in the Industry. Over 800 displays compete for gold, silver, and bronze medals.
Requirements
You must have the initiative and be very detailed oriented, capable of multitasking and meeting deadlines. We also require the candidate to be well rounded and knowledgeable with general contract provisions, event planning, budgeting, and computer proficient in microsoft office products.
Other responsibilities include:
-Manage revenues and expenses for OMA and Awards Gala. -Lead the OMA committee to develop new ideas to grow the contest.
-Manage the on-line entry program for entries and working with our members.
-Work with the software vendor to maintain the OMA program and develop upgrades.
-Oversee various vendors during set-up of the displays on the trade show floor (decorating , security, cleaning, etc)
-Manage the production company at the awards gala to put on a multi-media presentation. -Manage catering at the gala.
-Solicit judges for participation.
-Solicit members to help set up displays.
-Oversee tabulation of the winners and the gala announcement.
-Work with POPAI chapters to develop regional Award programs around the world.
-Manage the marketing and promotion of the contest.
We offer competitive salary and benefits. In order to be considered you must send resume, cover letter, and current salary to rick.walsh@popai.com.
26. Conferences & Expositions Director; NACE International; Houston, TX
http://asi.careerhq.org/jobdetail.cfm?jo
27. Membership & Meetings Coordinator; Colorado Oil & Gas Association; Denver, CO
http://asi.careerhq.org/jobdetail.cfm?jo
28. Customer Service Specialist; Washington Convention and Tourism Corp; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?jo
29. Senior Sales Manager; Hyatt Regency Washington; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?jo
30. Regional Manager of Membership Sales; The American Hotel & Lodging Association; Washington/Oregon
http://careers.hsmai.org/jobdetail.cfm?j
31. Meeting and Events Planner; Human Rights Campaign; Washington, DC
http://careers.ises.com/c/job.cfm?site_i
32. associate director of event management; International Facility Management Association; Houston, TX
http://careers.ises.com/c/job.cfm?site_i
33. President/CEO; Berkshires Visitors Bureau; Berkshires
The Berkshires Visitors Bureau is seeking a President who will direct and lead the bureau toward its mission, work directly with Board or governing body on policy making and strategy for organization, and act as primary spokesperson for organization.
Qualifications:
Four-year degree from an academic institution: marketing, sales or business major preferred or equivalent work experience. Hospitality leadership industry experience, with preference to those that have worked in a CVB, served on boards and/or committees of a CVB. Strong ROI guidelines and accountability in developing tourism initiatives.
Compensation:
Commensurate upon experience
Contact:
Craig Molitor
SearchWide
109 S Union #205
Traverse City, MI 49684
molitor@searchwide.com
http://www.searchwide.com
34. Director of Partnership Sales & Development; Hershey Harrisburg Regional Visitors Bureau; Harrisburg, PA
We are seeking a dedicated sales professional to implement strategies and tactics to increase partnership revenues for our organization. Responsibilities include directing and managing all programs relating to HHRVB partnerships. Will be responsible for creating a relationship between the bureau and the hospitality/tourism industry in our region. Will make direct sales calls and personal contacts with current marketing partners, as well as solicit new businesses, attractions, and organizations. Please email us for a full job description.
Qualifications:
5 yrs experience in sales marketing, preferably tourism industry experience and a B.S. in marketing, communications or related field.
Compensation:
Benefits available.
Contact:
Kathy Joyce
Hershey Harrisburg Regional Visitors Bureau
112 Market St, 4th Floor
Harrisburg, PA 17101
717-231-7788 (phone)
717-231-2808 (fax)
kathy@hersheyharrisburg.org
http://www.hersheyharrisburg.org
35. Finance Manager; Newport Beach CVB; Newport Beach, CA
Responsibilities:
Accounting records. Financial reports. Banking. Income forecasts. Monitors budget,prepares reports. Establishes, monitors system of internal controls. Reviews,approves disbursements. AP, Insurance, Payroll, Legal contracts, agreements. Supervisory & Administrative responsibilities for all accounting, payroll, purchasing, personnel,inventory control.
Qualifications:
• Four-year degree or CPA
• Five years management experience.
• Excellent verbal/written communication.
• Organizational skills/manage multiple assignments
Compensation:
$55,000/year
Contact:
Loretta Walker
Newport Beach CVB
110 Newport Center Drive, Suite 120
Newport Beach, CA 92660
949-467-2741 (phone)
949-719-6109 (fax)
loretta@nbcvb.com
36. Senior Sales Manager; Richmond Metropolitan Convention & Visitors Bureau; Richmond, VA
Responsibilities:
Seeking an experienced sales professional to identify and develop targeted accounts to generate room night bookings. Markets include Religious, Sports and Multicultural. Promotional activities include tradeshows, sales missions to promote the Historic Richmond Region as a convention and meeting destination. Travel will be required.
Qualifications:
Minimum of five years experience with a CVB, hotel or in the hospitality industry and must have a four-year degree.
Compensation:
Attractive compensation and benefit package commensurate with experience.
Contact:
Michelle G. Lovatt
RMCVB
401 North 3rd Street
Richmond, VA 23219
804-782-2777 (phone)
804-783-7401 (alt. phone)
804-780-2577 (fax)
mlovatt@richmondva.org
http://www.visit.richmond.com
37. National Sales Manager; Baltimore CVB; Baltimore, MD
Responsibilities:
Direct Sales Apointments, attending out of town industry tradeshows, represent BACVA at community functions and networking events.
Qualifications:
Minumum 3 years experience with CVB's, hotles or convention centers, results oriented positive team player, must have strong verbal and written communication skills, must be able to multiple task.
Compensation:
$65,000-$70,000
Contact:
Cathy Xanthakos
BACVA
100 Light Street
12th Floor
Baltimore, MD 21202
410.659.7030 (phone)
410.727.2308 (fax)
resumes@baltimore.org
http://baltimore.org
38. President & CEO; Tourism Victoria; Victoria, BC, Canada
Tourism Victoria’s President & CEO will be responsible to the Board of Directors for the overall management and day-to-day leadership of Tourism Victoria. Primary responsibilities will include strategic and business planning, financial stability, policy implementation and direction of employees to achieve the goals of the association.
Qualifications:
Four-year degree from an academic institution Solid relationships with industry partners Knowledge of marketing, business theories, practices, and procedures Knowledge of budget development Strong interpersonal. skills and an ability to provide leadership
Compensation:
Commensurate with education and experience. Please see our website for a full job description.
Contact:
Roger Soane, Board Chair
Tourism Victoria
4th Flr 31 Bastion Square
Victoria, BC V8W 1J1
http://www.tourismvictoria.com/careers
39. Vice President, Marketing Communications; Monterey County Convention and Visitors Bureau; Monterey, CA
Responsibilities:
Supervise the Marketing Communications function of the bureau to include marketing programs, advertising, promotions, research, branding, media relations, publications and all publicity. Supervises and provides guidance to the Director of Marketing and Media Relations Coordinator.
Qualifications:
Bachelor’s degree (or higher) in marketing, public relations, journalism, communications, English or related field and 10 or more years related experience and/or training. Candidate should possess a demonstrated record of accomplishment in the field of strategic marketing communications, more specifically in resort destination marketing.
Compensation:
Commensurate with experience
Contact: Ariana Wheeler
Monterey County Convention & Visitors Bureau
765 Wave Street
Monterey, CA 93940
ariana@mccvb.org
http://www.montereyinfo.org
40. Catering Coordinator; Altantic Video, Inc.; Washington, DC
Do you love the hospitality business, but not the hours? Do you love the client interaction, but not the unpredictable schedule? Do you have formal hospitality training? If so, Atlantic Video, Inc. one of the premier full-service digital broadcast and film production and post production facilities on the East Coast, is seeking to fill a position within their Client Services Team.
Located at the Washington Television Center in Washington, D.C., AV employs a creative and technical team of nearly 100 professionals supported by a 20 million dollar, 53,000 square foot custom designed facility. Established in 1983, Atlantic Video has received numerous awards for their development, editorial, production and post production services. AV truly is one of the few facilities in the Mid-Atlantic region that can produce a project from conception through completion.
To insure our clientèle has the best possible experience while completing their video & audio projects, we offer extensive food & beverage/catering service. As such we seek a real jack of all trades who enjoys variety in their day!
Catering duties: You will develop relationships with catering companies to ascertain the most appropriate vendor for each occasion. You must be able to respond quickly to catering needs of the facility; plan the menus, negotiate the costs, work with the team to organize the set up, officiate the event, and ensure clean up. You will be used to thinking on your feet, reacting quickly to change and the client’s needs; all while maintaining an extremely cordial, calm and pleasant demeanor with the client. Catering requests range from light continental breakfasts to full service VIP dinners. Functions include production crew & client meals, internal meetings, corporate entertaining, receptions, & company events. We also seek the initiative and ability to serve our post production clients with imaginative or special occasion driven beverages/snacks/treats.
You must possess solid food and beverage knowledge. This is perfect for someone from the hospitality business who is seeking better hours and more well rounded duties in a exciting new environment! You will have strong verbal skills, be outgoing, and demonstrate a professional demeanor. Must be willing to work possible extended hours and overtime or flexible hours when required. Hours are Monday through Friday 9:00am to 6:00 pm.
Office duties: As part of the Client Services team you may be asked to participate in other related duties; carry out various administration tasks, and be a point of contact at times for client services and general business needs. Good computer skills are strongly preferred (Microsoft Office); a proven ability to multitask; and an ability and willingness to manage and interface with a broad range of co-workers, clients and vendors.
All candidates are required to pass a background check including driving record.
To apply please send your resume and cover letter to hr@atlanticvideo.com
Atlantic Video offers a full range of benefits including medical, dental, vision, life, disability insurance and a 401(k).
For more information please visit www.atlanticvideo.com.
EOE M/F/D/V
41. Associate Director of Conferences; National Association of Drug Court Professionals; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
42. Manager, Customer Exp.Research; Choice Hotels International; Silver Spring, MD
http://www.washingtonpost.com/wl/jobs/JS
43. Activities Director; Easter Seals; Washington, DC
Easter Seals, a leader in disability services, seeks activities director for our new state of the art Adult Day Health Center located at the Walter Reed Community Center, 2909 16th Street, S in Arlington. Responsible for planning and implementing activities, which are recreational, therapeutic, social and informational, meeting the diverse needs of the Adult Day Health Center participants. This includes supervising the entire activity leader staff. Must have three years experience working with senior population. Fax/Email resumes to Nathan Bradley, 301-931-9221, nbradley@eseal.org. E.O.E.
********************************
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*** Upcoming Conferences
1. Manager, Program Events; American Council for Technology; Fairfax, VA
2. Director Convention Operations; National Association of Broadcasters; Washington, DC
3. Meeting Services Director; CPCU Society; Malvern, PA
4. Conference Manager; Urban and Regional Information Systems Association; Park Ridge, IL
5. Conference and Education Manager; Industrial Designers Society of America (IDSA); Dulles, VA
6. Senior Meeting Planner; EDJ Associates; Rockville, MD
7. Contract Meeting Planning Professional; Conference & Logistics Consultants, Inc.; Annapolis, MD
8. Manager of Conferences; Color Marketing Group; Alexandria, VA
9. Meeting Manager; American Gear Manufacturers Association; Alexandria, VA
10. Special Events Manager; Coastal Maine Botanical Gardens; Boothbay, ME
11. Senior Event Planner; MorEvents; Brussels, Belgium
12. Event Assistant; Vancouver Convention & Exhibition Centre; Vancouver, BC, Canada
13. Operations Coordinator; JNR Incorporated; Irvine, CA
14. Sales and Catering Manager; Reverse Logistics Association; Lehi, UT
15. Manager, Conventions and Special Events; St. Jude Medical; Austin, TX
16. Convention Registration Manager; Society of American Travel Writers; Anywhere, WI
17. Event Producer/Meeting Planner; Jack Morton Worldwide; Norwalk, CT
18. Associate Director, Functional - Events and Meeting Services; KPMG LLP; Montvale, NJ
19. Director of Housing and Venues; Advanstar Communications Inc.; Darien, CT
20. Account Manager; One World Partners, Inc.; Sausalito, CA
21. Marketing Event Planner – Manager; GE Asset Management; Stamford, CT
22. Chapter/Meetings Assistant; HFTP; Austin, TX
23. Meeting Assistant; American Express; Mt. Laurel, NJ
24. Administrative and Meeting Coordinator; Chemical Producers and Distributors Association; Washington, DC
25. Coordinator for Global/National/Regional Events; Point-Of-Purchase Advertising International; Alexandria, VA
26. Conferences & Expositions Director; NACE International; Houston, TX
27. Membership & Meetings Coordinator; Colorado Oil & Gas Association; Denver, CO
28. Customer Service Specialist; Washington Convention and Tourism Corp; Washington, DC
29. Senior Sales Manager; Hyatt Regency Washington; Washington, DC
30. Regional Manager of Membership Sales; The American Hotel & Lodging Association; Washington/Oregon
31. Meeting and Events Planner; Human Rights Campaign; Washington, DC
32. associate director of event management; International Facility Management Association; Houston, TX
33. President/CEO; Berkshires Visitors Bureau; Berkshires
34. Director of Partnership Sales & Development; Hershey Harrisburg Regional Visitors Bureau; Harrisburg, PA
35. Finance Manager; Newport Beach CVB; Newport Beach, CA
36. Senior Sales Manager; Richmond Metropolitan Convention & Visitors Bureau; Richmond, VA
37. National Sales Manager; Baltimore CVB; Baltimore, MD
38. President & CEO; Tourism Victoria; Victoria, BC, Canada
39. Vice President, Marketing Communications; Monterey County Convention and Visitors Bureau; Monterey, CA
40. Catering Coordinator; Altantic Video, Inc.; Washington, DC
41. Associate Director of Conferences; National Association of Drug Court Professionals; Washington, DC
42. Manager, Customer Exp.Research; Choice Hotels International; Silver Spring, MD
43. Activities Director; Easter Seals; Washington, DC
************* The Short Self-Pitch (SSP) *********************
The HEPN offers a special feature: the Short Self-Pitch (SSP). If you are looking for a job opportunity or offer free-lance services, send a brief paragraph to
sonjahepn@comcast.net. One SSP will be included each week.
************* Upcoming Conferences *************
Do you know of an upcoming conference that the HEPN readers should be aware of? Send the details to sonjahepn@comcast.net for inclusion in the next newsletter!
**********
1. Manager, Program Events; American Council for Technology; Fairfax, VA
http://www.jobtarget.com/c/job.cfm?site_
2. Director Convention Operations; National Association of Broadcasters; Washington, DC
The National Association of Broadcasters - trade association that advocates on behalf of more than 8,300 free, local radio and television stations and also broadcast networks before Congress, the Federal Communications Commission and the Courts – is currently searching for candidates to fill the open Director, Convention Operations position.
NAB has two annual trade shows which combined totals over 110,000 attendees. The Director, Convention Operations will direct, manage and implement all pre-show, on-site and post-show operational/logistical activities for all NAB conventions including but not limited to registration, housing, conference sessions, food & beverage events, transportation services, facility management, and general show design and graphics. Please visit our web site for a full listing about this exciting opportunity. http://www.nab.org/.
The successful candidate will have a college degree, with seven to ten years experience in the trade show or related industry. Experience managing operations, logistics and customer service for major expositions and meetings. Ability to think strategically, problem-solve, and identify process efficiencies. Demonstrated increased responsibility in events and project management. Proven skills in personnel management, staff supervision, and customer service. Ability to set and manage revenue and expense budgets. Ability to work well under stressful situations, handle multiple projects and meet aggressive deadlines. Highly detail oriented and organized. Computer proficiency in MicroSoft Office products (Word, Excel, Access, etc.) and database programs. Must have the ability to travel.
Send cover letter with resume to HR@nab.org or to HR – Director Convention Operations search, 1771 N Street, NW, Washington, DC 20036.
3. Meeting Services Director; CPCU Society; Malvern, PA
Meeting Planner Professional For prestigious, 28,000-member professional association in beautiful Chester County, PA. Bachelor’s & CMP preferred with 5-7 years experience in meeting planning for 2,500 to 7,000 attendees -- two events annually. Conduct site visits, coordinate staffing plans; negotiate contracts and manage vendors. Manage logistics and staff on-site, including F&B, and AV. Team player with excellent oral and written communication skills. Experience collaborating with stakeholders a plus. Good computer skills; knowledge of Imis software a plus. Travel required. Competitive salary and excellent benefits. No relocation package. Send resume and cover letter with salary requirements to Carolyn McGill, CPCU Society, 720 Providence Road, Malvern, PA 19355; cmcgill@cpcusociety.org; fax 610-251-2780.
Contact: Carolyn McGill
Phone: 610-251-2754
Fax: 610-251-2780
cmcgill@cpcusociety.org
4. Conference Manager; Urban and Regional Information Systems Association; Park Ridge, IL
Suburban Chicago (Park Ridge) professional association seeks experienced Conference Manager. The Conference Manager will be responsible for all aspects of association conference management including, but not limited to: site selection, hotel and vendor negotiations and contracting, preparing and managing program budgets, determining audio-visual, set-up and food and beverage requirements, managing abstract submission and speaker communications process, and providing on-site management of programs including supervision and coordination of vendors and staff. The Conference Manager will be the primary manager (and motivator) of the conference program committees for program content development. The position is also responsible for assisting with promotional materials and program brochures. The Conference Manager will also develop and operate an exhibit and sponsorship sales and management program.
Requirements
Must have a proven track record of managing large scale meetings and events with attendance over 300 (largest conference has about 700 attendees) and multiple tracks occurring on a daily basis. Exhibit hall and sponsorship sales and coordination is a plus. At least 4 years of direct meetings experience is required. Must be well poised and project driven and have proven success working with volunteer member committees. Proven budget and fiscal abilities; interpersonal, communication and organizational skills and a team orientation. Excellent Microsoft Office and project management skills are required along with database management experience. Must be willing to travel.
The ideal candidate will support and actively build an office culture dedicated to superior customer service that exceeds member, attendee and exhibitor expectations.
Our small office (7 staff members) offers a competitive salary commensurate with experience and a comprehensive benefits package including medical, dental, 401(k) plan with company match, partial tuition reimbursement, company paid life insurance, and a casual dress code and atmosphere.
For more information about the Urban and Regional Information Systems Association (URISA) and our conferences, visit www.urisa.org.
Contact: Wendy Nelson
Phone: 847-824-6300
wnelson@urisa.org
5. Conference and Education Manager; Industrial Designers Society of America (IDSA); Dulles, VA
An established, not-for-profit professional design society in Dulles, VA seeks an experienced meeting professional to support regional conferences, educational seminars and related Society special events. The Conference and Education Manager will oversee logistics and content for five district conferences per year, a national education conference and an annual seminar series, and will collaborate with the Director of Conferences and Education on achieving a successful national conference each year. The ideal candidate will possess a high level of initiative, independent judgment, exceptional customer service skills, and the capacity to work well under pressure to produce a seamless event. Travel required.
Responsibilities:
Must be comfortable with meeting management responsibilities including: site selection, contract negotiation, session coordination, registration, budgeting, hotel logistics, volunteer collaboration, and associated administrative tasks for meetings ranging in size from 50-400 attendees.
Qualifications:
Bachelor’s Degree and a minimum of three years of association meetings experience required. Must have proven ability to handle multiple tasks simultaneously in a fast-paced environment. Exemplary customer service and communication skills required. CMP coursework preferred and/or event management coursework a plus. Interested candidates should send resume and cover letter with salary history and requirements to IDSA via email to carrier@idsa.org, or via fax at 703.787.8501. Resumes without salary history and requirements will not be considered. No phone calls. EOE.
The qualified candidate will enjoy a positive, team-oriented atmosphere and a generous benefits package including medical/dental plan, 401(k), abbreviated summer work schedule, and free parking.
The world's largest industrial design professional association, IDSA (www.idsa.org) is committed to advancing the profession of industrial design through education, information, community and advocacy. With over 3,000 members, IDSA publishes a quarterly magazine, monthly newsletter and weekly e-newsletter, and sponsors national and regional conferences, seminars, podcasts, and chapter and professional interest section events.
Contact: Carrie Rice, CMP, Director of Conferences and Education
Phone: 703.707.6000 Ext. 101
Fax: 703.787.8501
carrier@idsa.org
http://www.idsa.org
6. Senior Meeting Planner; EDJ Associates; Rockville, MD
http://www.jobtarget.com/c/job.cfm?site_
7. Contract Meeting Planning Professional; Conference & Logistics Consultants, Inc.; Annapolis, MD
Washington, DC area meeting management firm is looking for a contract meeting planning professional to work in tandem with its existing team to manage several client conferences. The schedule for the work and the duration of the contract, depending on the contractor’s availability, can range from 3-5 days per week and will run from November 2007 through April 2008. Work can be done in combination from the firm’s Annapolis office and from the contractor’s own office. Please contact: hr@gomeeting.com
8. Manager of Conferences; Color Marketing Group; Alexandria, VA
A not-for-profit professional association in Alexandria, VA seeks an experienced meeting professional to support regional and international conferences. The Manager of Conferences will oversee logistics and content for two conferences (approximately 350 attendees), several North American regional meetings (approximately 50 attendees each), and will collaborate with the Executive Director and Coordinator of Conferences on all meetings and events. Travel required.
Responsibilities:
Must be comfortable with meeting management responsibilities including: site selection, contract negotiation, session coordination, registration, budgeting, hotel logistics, volunteer collaboration, and associated administrative tasks for meetings.
Qualifications:
Bachelor’s Degree and four years of relevant association experience required. This position requires creativity, excellent organizational and people/project management skills, attention to detail, ability to work independently, meet tight deadlines, and to work simultaneously as part of the team. Incumbent must have the ability to locate information through resources and to make intelligent decisions in a timely manner. This position requires being flexible, the ability to adhere to strict budget guidelines, the ability to develop, implement and follow through on new systems and projects, and to work on multiple projects at one time.
A strong marketing and communications background with initiative and creativity, excellent writing and editing skills, and an understanding of print production are essential to the success of this position. Other important traits: positive, "let’s figure this out", "can-do" attitude. Honest but polite, helpful, and willing to make the extra effort to achieve member satisfaction.
Salary to mid $40's, with excellent benefit package. Interested candidates should send resume and cover letter with salary history and requirements to CMG via email to jstephens@colormarketing.org or via fax at 703.329.0155. No phone calls. EOE.
9. Meeting Manager; American Gear Manufacturers Association; Alexandria, VA
The American Gear Manufacturers Association, located in Alexandria, VA is looking for a Meetings Manager to manage its annual meeting, educational seminars, and other committee meetings.
Responsibilities include: negotiating contracts with hotels, speakers and vendors including audio visual and catering services; site selection, registration, marketing and advertising for meetings and events.
Coordinate services for events and develop function details. Review event bills and approve payments. Plan and develop programs, agendas, budgets according to meeting needs.
Candidates should have strong meeting and event planning experience, strong contract negotiation and budgeting skills, and experience working with committees. Advanced computer skills including MS Office, Adobe Acrobat and iMIS, a plus.
Successful applicant will have superior people skills to thrive in a small office and excellent verbal and written communication skills.
Education
Associate's degree or greater and prior work experience (minimum of 3 years)
E-mail resume to jobs@agma.org. All submissions are confidential.
10. Special Events Manager; Coastal Maine Botanical Gardens; Boothbay, ME
The Coastal Maine Botanical Gardens in Boothbay seeks a special events manager to plan and implement the organization's fundraising events. The Gardens currently runs more than a dozen events annually, and these may increase in the future. (See www.mainegardens.org for a partial list of events.) The coordinator will report to the director of visitor services & marketing and will work closely with the volunteer coordinator and director of communications.
The successful candidate for this position must have a minimum of two years of professional experience organizing imaginative and financially successful events. Experience in managing financially profitable events for other not-for-profit organizations or educational institutions is ideal. Knowledge and past success with corporate event sponsorship is desirable. Basic qualifications include excellent written and verbal communications skills; impeccable attention to detail; ability to juggle multiple projects and work under pressure; ability to anticipate needs and problems of events during planning and operation; patience; creativity; comfort dealing with staff, volunteers and vendors; ability to work both independently and collaboratively; and enthusiasm for event management. Proficiency in Microsoft Word, Excel, and e-mail messaging are necessary. Some evening and weekend duties are required.
Education
A bachelor's degree is preferred.
The Coastal Maine Botanical Gardens provides a friendly and collegial working environment. This position offers a competitive salary and presently includes a contributory medical insurance plan, as well as an excellent vacation allowance and additional benefits. Review of applications will begin immediately and will continue until the position is filled. Cover letter, resume, and names of three references should be sent to mhoffman@mainegardens.org (subject line: Special Events) or Coastal Maine Botanical Gardens, P.O. Box 234, Boothbay, ME 04537. References will not be contacted until after candidates have been interviewed. No phone calls please.
11. Senior Event Planner; MorEvents; Brussels, Belgium
MorEvents Europe SPRL is seeking a Senior Event Planner to plan, implement and reconcile corporate events, meetings and trade shows. The ideal candidate is creative, detailed, and motivated to work in a busy and diverse event planning office.
I. JOB PURPOSE
Responsible for the planning and implementing the logistics involved with all client events to ensure goals are met, positive client feedback is achieved, and all staff and vendors are effectively coordinated. Events may include meetings, conferences, sporting events, trade shows. Clients will include corporate, non-profit and government.
II. ESSENTIAL JOB RESPONSIBILITIES
- Designs and sets up client website registration.
- Conducts analyses and identifies cost-saving opportunities for all meetings.
- Responsible for all administrative documentation required for meeting planning.
- Prepares recommendations for meeting site selection.
- Assists with logistics including site selection, catering, and program development.
- Provides on-site coordination, which includes problem-solving, decision-making, and interaction with vendors.
- Negotiate and oversee relevant event contracts ensuring favorable terms and cost efficiencies.
- In conjunction with client, develop and manage cost-effective budgets for each event, and process all vendor invoices promptly.
- Prepares and provides post-activity evaluation data, as appropriate to the objectives of the position; prepares scheduled and special reports as required.
- Participate in conference or event marketing by working with designers on invitations, mailings, welcome kits and all signage.
- Travel and site inspections required
- Works on database and helps develop materials for on-line registration system.
- Performs miscellaneous job-related duties as assigned, including data management and correspondence.
- Provide general support to all activities within Company.
- Responsible for client relationships to include sales of repeat or new events with the existing client.
- Assist with sales opportunities
For information about MorEvents, please visit our website at www.morevents.com.
To apply for this position, send your resume and cover letter to Ruth Garcia - ruth@morevents.com.
12. Event Assistant; Vancouver Convention & Exhibition Centre; Vancouver, BC, Canada
http://www.mpiweb.org/CMS/mpiweb/JobBank/V
13. Operations Coordinator; JNR Incorporated; Irvine, CA
Position Description
Provide administrative support to multiple Account Managers in Operations.
Responsibilities
Assist with day-to-day coordination and operations of variouse incentive and meeting travel programs
Schedule, coordinate and conduct mailings for enrollment, promo campaigns, and pre-trip, etc
Interact with clients, vendors, and internal departments on a regular basis as directed
Create and amintain Contact Sheets, Program Timelines, Internal Reports, and Master Files
Order, pack, ad maintain trip operating materials and supplies
Travel to work domestic and / or international programs as needed
Required Qualification
Administrative/General Office: Filing, Faxing, Copying, Mailing, Phones
Computer: PC- Microsoft Word, Excel, OUtlook, and Powerpoint
Contact Human Resources via email at hduckworth@jnrcorp.com or fax to 949.855.3825
14. Sales and Catering Manager; Reverse Logistics Association; Lehi, UT
The Sales and Catering Manager is responsible for the Reverse Logistics Association (RLA) events held around the world. These events include the RLA Conference & Expos held in Las Vegas, Amsterdam and Singapore as well as RLA Seminars & Workshops held worldwide.
The duties involved with coordinating the RLA Events include;
- Plan and hold staff meetings in preparation for the event
- Finding the best hotel location
- Negotiating Hotel and Vendor Contracts
- Coordinating the Audio Visual Vendors and Equipment
- Ordering Food & Beverage
- Coordinating the sponsored activities at each event:
- Facility Visits at RLA Seminars
- Canal Cruises, Football party, Golf Tournament
Job Requirements:
- Event management experience for conferences with more than 2500 attendees is a must, 10 years+
- Must have experience planning trade shows with over 500 exhibitors
- Training in Event Management or Hospitality is a plus
- Experience working in Hotel negotiations (either side) is essential
- Has domestic and international experience
- Strong organizational skills (Ability to set and reach goals)
- Ability to multi-task; prioritize, and handle rapid change
- Must be confident and Self-Reliant
- Commitment to travel to the events:
Three main conferences (Amsterdam, Singapore & Las Vegas) and RLA seminars
- Strong verbal/written communication skills & comfortable talking to strangers
- Quick decision making and assertiveness
Please e-mail resumes to jobs@rltinc.com
15. Manager, Conventions and Special Events; St. Jude Medical; Austin, TX
http://www.mpiweb.org/CMS/mpiweb/JobBank/V
16. Convention Registration Manager; Society of American Travel Writers; Anywhere, WI
http://www.mpiweb.org/CMS/mpiweb/JobBank/V
17. Event Producer/Meeting Planner; Jack Morton Worldwide; Norwalk, CT
The Norwalk office is currently seeking an Event Producer. The person in this role is responsible for working with other members of the team to flawlessly deliver solutions that drive client results and meet Jack Morton financial requirements. This role includes project management, facilitation of large conference web registration, internal and external client interface and presentation, managing budgets/reconciliations and excellent quality control and conflict resolution.
Requirements:
-4-6 years of related experience
-Strong ability to think analytically and basic technical knowledge
-Proven project management skills: Client and budget management, Statements of Work, timelines and workflow charts; proven experience assessing client needs and preparing project plans
-Web services experience: Strong understanding of online registration tools including conference management software - eCommerce, Social Networking, Content, Housing, Exhibitor, etc.; database (user logic)
-Excellent written and verbal communication skills, including experience presenting: Strong experience working directly with high level clients; experience brainstorming creative solutions
Please apply to our website: www.jackmorton.com
18. Associate Director, Functional - Events and Meeting Services; KPMG LLP; Montvale, NJ
KPMG LLP, the audit, tax and advisory firm (www.us.kpmg.com), is the U.S. member firm of KPMG International. KPMG International¿s member firms have 113,000 professionals, including more than 6,800 partners, in 148 countries. We offer our clients industry insights and a multidisciplinary range of services. We are currently seeking an Associate Director, Functional - Events and Meeting Services to join us in our Montvale office.
Responsibilities:
- Lead an integrated team of Events and Meeting Services (EMS) professionals to execute internal large- scale national meetings and client facing events
- Collaborate with other EMS teams to define and raise standards for best practices, consistency, and controls relative to the execution of events and meetings
- Work with other national teams to enable the facilitation of efficiencies and economies of scale, leading to greater process and control orientation
- Oversee department operations, including event/meeting assignments and financial management
- Manage, develop, and mentor functional events and meetings professionals in order to build a strong talent pool within the department
- Maintain strong relationships with assigned clients and help ensure that service delivery is aligned and fully supports the firm's priorities and business goals on a national level
Qualifications:
- Eight years of experience with increasing responsibility in the areas of marketing, event marketing, or hospitality
- Bachelors degree from an accredited college/university
- Ability to demonstrate organizational, leadership and people management skills
- Experience creating and managing project budgets
KPMG offers and supports flexible work arrangements as well as part-time schedules. We also offer a comprehensive compensation and benefits package.
Interested? We strongly encourage you to apply online at: www.kpmgcareers.com and search for requisition 16420 or click the job link below.
KPMG. A great place to build your career.
No phone calls or agencies, please.
KPMG Affirmative Action, Equal Opportunity Employer, M/F/D/V.
© 2007 KPMG LLP, a U.S. limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International, a Swiss cooperative. All rights reserved.
19. Director of Housing and Venues; Advanstar Communications Inc.; Darien, CT
Position Description
Responsible for the acquisition of appropriate hotel room blocks for 40+ trade shows and conferences per year in the United States as well as event venue search and negotiations
Responsibilities
Primary responsibilities are to negotiate room block contracts with hotel properties for our trade shows. There is also some work around acquiring dates and space at convention centers and the like as well as some special event work to be done. Most of the hotel contracts are for events in Las Vegas so a familiarity with both trade show hotel blocks and the city of Las Vegas and its properties is a plus.
Required Qualification
Five years experience in hotel negotiations particularly in block contracts. Background with large trade shows or the like is necessary. Knowledge of and relationships with major hotel chains and properties is also needed.
Education
Bachelor's degree.
Send resume and compensation requirements to jrudolph@advanstar.com
20. Account Manager; One World Partners, Inc.; Sausalito, CA
http://www.mpiweb.org/CMS/mpiweb/JobBank/V
21. Marketing Event Planner – Manager; GE Asset Management; Stamford, CT
The Event Planning Manager is responsible for both strategic and tactical elements related to event planning. The Manager will develop an annual calendar that reflects priorities: proprietary and non-proprietary conferences and road shows where we speak, sponsor and/or exhibit.
The Manager will also be responsible for development and growth of the GEAM Speakers Bureau consisting of internal and external speakers and an inventory of industry related topics for off the shelf use. The Manager will have a lead role in development and execution of 2 significant proprietary institutional events each year - US and offshore institutional client conferences. The Manager will also lead the development of conferences/due diligence meetings that meet the strategic and tactical goals of the intermediary group. The Manager will interface with GE and GEAM senior leaders to develop priorities and calendars; strategic messages; tactical execution. The Manager will also work with sales leaders to drive alignment and ensure goals are achieved. The Manager will seek out additional opportunities that enhance GEAM's brand awareness; determine priorities and execution (speaking, attending, sponsoring) and coverage. The Manager will work with other marketing managers to define and execute pre- and post- conference marketing programs. The Manager will develop and execute metrics to measure marketing effectiveness
The successful candidate will have:
# Bachelor Degree and a minimum of 4 years experience or a High School Diploma (or equivalent) and a minimum of 10 years experience
# Minimum 3 years experience in asset management
# Must be willing to travel as required by business need
# You must be willing to take a drug test as part of the application process
# You must be willing to submit to a background investigation as part of the selection process
# You must have unrestricted authorization to work in the U.S.
Desired Characteristics:
# MBA
# Proven ability to manage multiple projects and priorities simultaneously
# Ability to think strategically
# Excellent creative problem solving skills
# Strong communication and presentation skills (verbal & written).
# Well organized
# Demonstrated project leadership, facilitation skills, and customer service skills.
# High-energy, intelligent, and proactive team player with ability to work and act independently.
# Ability to drive both strategic and tactical elements of conferences, Speakers Bureau and other opportunities to increase brand awareness
# Strong leadership and communications skills
# Significant project management and influence skills
# Knowledge of GEAM and institutional asset management
# Ability to work with senior leaders
# Internal Candidates: Green Belt Certified is desired
Please go to www.gecareers.com and search for Job # 756559 - Marketing Event Planner Manager to apply for this position.
Also, please let us know how you heard about us: mpiweb.org
22. Chapter/Meetings Assistant; HFTP; Austin, TX
Candidate desired for staff support for Hospitality Financial and Technology Professionals. Educational seminar planning and meeting logistics experience preferred. The successful candidate will work closely with four very talented meeting planners.
Resumes should be emailed directly to Lucinda Hart, CAE, HFTP's Chief Operations Officer, (Lucinda.Hart@hftp.org) and must include salary requirements. Incomplete resumes will not be accepted. Applicants will be kept in the strictest of confidence.
23. Meeting Assistant; American Express; Mt. Laurel, NJ
http://www.mpiweb.org/CMS/mpiweb/JobBank/V
24. Administrative and Meeting Coordinator; Chemical Producers and Distributors Association; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?jo
25. Coordinator for Global/National/Regional Events; Point-Of-Purchase Advertising International; Alexandria, VA
International Association seeks an event coordinator to run our state of the art Outstanding Merchandising Awards Point of Purchase Display Contest and the Awards Gala. The contest is over 40 years old and is the largest in the Industry. Over 800 displays compete for gold, silver, and bronze medals.
Requirements
You must have the initiative and be very detailed oriented, capable of multitasking and meeting deadlines. We also require the candidate to be well rounded and knowledgeable with general contract provisions, event planning, budgeting, and computer proficient in microsoft office products.
Other responsibilities include:
-Manage revenues and expenses for OMA and Awards Gala. -Lead the OMA committee to develop new ideas to grow the contest.
-Manage the on-line entry program for entries and working with our members.
-Work with the software vendor to maintain the OMA program and develop upgrades.
-Oversee various vendors during set-up of the displays on the trade show floor (decorating , security, cleaning, etc)
-Manage the production company at the awards gala to put on a multi-media presentation. -Manage catering at the gala.
-Solicit judges for participation.
-Solicit members to help set up displays.
-Oversee tabulation of the winners and the gala announcement.
-Work with POPAI chapters to develop regional Award programs around the world.
-Manage the marketing and promotion of the contest.
We offer competitive salary and benefits. In order to be considered you must send resume, cover letter, and current salary to rick.walsh@popai.com.
26. Conferences & Expositions Director; NACE International; Houston, TX
http://asi.careerhq.org/jobdetail.cfm?jo
27. Membership & Meetings Coordinator; Colorado Oil & Gas Association; Denver, CO
http://asi.careerhq.org/jobdetail.cfm?jo
28. Customer Service Specialist; Washington Convention and Tourism Corp; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?jo
29. Senior Sales Manager; Hyatt Regency Washington; Washington, DC
http://asi.careerhq.org/jobdetail.cfm?jo
30. Regional Manager of Membership Sales; The American Hotel & Lodging Association; Washington/Oregon
http://careers.hsmai.org/jobdetail.cfm?j
31. Meeting and Events Planner; Human Rights Campaign; Washington, DC
http://careers.ises.com/c/job.cfm?site_i
32. associate director of event management; International Facility Management Association; Houston, TX
http://careers.ises.com/c/job.cfm?site_i
33. President/CEO; Berkshires Visitors Bureau; Berkshires
The Berkshires Visitors Bureau is seeking a President who will direct and lead the bureau toward its mission, work directly with Board or governing body on policy making and strategy for organization, and act as primary spokesperson for organization.
Qualifications:
Four-year degree from an academic institution: marketing, sales or business major preferred or equivalent work experience. Hospitality leadership industry experience, with preference to those that have worked in a CVB, served on boards and/or committees of a CVB. Strong ROI guidelines and accountability in developing tourism initiatives.
Compensation:
Commensurate upon experience
Contact:
Craig Molitor
SearchWide
109 S Union #205
Traverse City, MI 49684
molitor@searchwide.com
http://www.searchwide.com
34. Director of Partnership Sales & Development; Hershey Harrisburg Regional Visitors Bureau; Harrisburg, PA
We are seeking a dedicated sales professional to implement strategies and tactics to increase partnership revenues for our organization. Responsibilities include directing and managing all programs relating to HHRVB partnerships. Will be responsible for creating a relationship between the bureau and the hospitality/tourism industry in our region. Will make direct sales calls and personal contacts with current marketing partners, as well as solicit new businesses, attractions, and organizations. Please email us for a full job description.
Qualifications:
5 yrs experience in sales marketing, preferably tourism industry experience and a B.S. in marketing, communications or related field.
Compensation:
Benefits available.
Contact:
Kathy Joyce
Hershey Harrisburg Regional Visitors Bureau
112 Market St, 4th Floor
Harrisburg, PA 17101
717-231-7788 (phone)
717-231-2808 (fax)
kathy@hersheyharrisburg.org
http://www.hersheyharrisburg.org
35. Finance Manager; Newport Beach CVB; Newport Beach, CA
Responsibilities:
Accounting records. Financial reports. Banking. Income forecasts. Monitors budget,prepares reports. Establishes, monitors system of internal controls. Reviews,approves disbursements. AP, Insurance, Payroll, Legal contracts, agreements. Supervisory & Administrative responsibilities for all accounting, payroll, purchasing, personnel,inventory control.
Qualifications:
• Four-year degree or CPA
• Five years management experience.
• Excellent verbal/written communication.
• Organizational skills/manage multiple assignments
Compensation:
$55,000/year
Contact:
Loretta Walker
Newport Beach CVB
110 Newport Center Drive, Suite 120
Newport Beach, CA 92660
949-467-2741 (phone)
949-719-6109 (fax)
loretta@nbcvb.com
36. Senior Sales Manager; Richmond Metropolitan Convention & Visitors Bureau; Richmond, VA
Responsibilities:
Seeking an experienced sales professional to identify and develop targeted accounts to generate room night bookings. Markets include Religious, Sports and Multicultural. Promotional activities include tradeshows, sales missions to promote the Historic Richmond Region as a convention and meeting destination. Travel will be required.
Qualifications:
Minimum of five years experience with a CVB, hotel or in the hospitality industry and must have a four-year degree.
Compensation:
Attractive compensation and benefit package commensurate with experience.
Contact:
Michelle G. Lovatt
RMCVB
401 North 3rd Street
Richmond, VA 23219
804-782-2777 (phone)
804-783-7401 (alt. phone)
804-780-2577 (fax)
mlovatt@richmondva.org
http://www.visit.richmond.com
37. National Sales Manager; Baltimore CVB; Baltimore, MD
Responsibilities:
Direct Sales Apointments, attending out of town industry tradeshows, represent BACVA at community functions and networking events.
Qualifications:
Minumum 3 years experience with CVB's, hotles or convention centers, results oriented positive team player, must have strong verbal and written communication skills, must be able to multiple task.
Compensation:
$65,000-$70,000
Contact:
Cathy Xanthakos
BACVA
100 Light Street
12th Floor
Baltimore, MD 21202
410.659.7030 (phone)
410.727.2308 (fax)
resumes@baltimore.org
http://baltimore.org
38. President & CEO; Tourism Victoria; Victoria, BC, Canada
Tourism Victoria’s President & CEO will be responsible to the Board of Directors for the overall management and day-to-day leadership of Tourism Victoria. Primary responsibilities will include strategic and business planning, financial stability, policy implementation and direction of employees to achieve the goals of the association.
Qualifications:
Four-year degree from an academic institution Solid relationships with industry partners Knowledge of marketing, business theories, practices, and procedures Knowledge of budget development Strong interpersonal. skills and an ability to provide leadership
Compensation:
Commensurate with education and experience. Please see our website for a full job description.
Contact:
Roger Soane, Board Chair
Tourism Victoria
4th Flr 31 Bastion Square
Victoria, BC V8W 1J1
http://www.tourismvictoria.com/careers
39. Vice President, Marketing Communications; Monterey County Convention and Visitors Bureau; Monterey, CA
Responsibilities:
Supervise the Marketing Communications function of the bureau to include marketing programs, advertising, promotions, research, branding, media relations, publications and all publicity. Supervises and provides guidance to the Director of Marketing and Media Relations Coordinator.
Qualifications:
Bachelor’s degree (or higher) in marketing, public relations, journalism, communications, English or related field and 10 or more years related experience and/or training. Candidate should possess a demonstrated record of accomplishment in the field of strategic marketing communications, more specifically in resort destination marketing.
Compensation:
Commensurate with experience
Contact: Ariana Wheeler
Monterey County Convention & Visitors Bureau
765 Wave Street
Monterey, CA 93940
ariana@mccvb.org
http://www.montereyinfo.org
40. Catering Coordinator; Altantic Video, Inc.; Washington, DC
Do you love the hospitality business, but not the hours? Do you love the client interaction, but not the unpredictable schedule? Do you have formal hospitality training? If so, Atlantic Video, Inc. one of the premier full-service digital broadcast and film production and post production facilities on the East Coast, is seeking to fill a position within their Client Services Team.
Located at the Washington Television Center in Washington, D.C., AV employs a creative and technical team of nearly 100 professionals supported by a 20 million dollar, 53,000 square foot custom designed facility. Established in 1983, Atlantic Video has received numerous awards for their development, editorial, production and post production services. AV truly is one of the few facilities in the Mid-Atlantic region that can produce a project from conception through completion.
To insure our clientèle has the best possible experience while completing their video & audio projects, we offer extensive food & beverage/catering service. As such we seek a real jack of all trades who enjoys variety in their day!
Catering duties: You will develop relationships with catering companies to ascertain the most appropriate vendor for each occasion. You must be able to respond quickly to catering needs of the facility; plan the menus, negotiate the costs, work with the team to organize the set up, officiate the event, and ensure clean up. You will be used to thinking on your feet, reacting quickly to change and the client’s needs; all while maintaining an extremely cordial, calm and pleasant demeanor with the client. Catering requests range from light continental breakfasts to full service VIP dinners. Functions include production crew & client meals, internal meetings, corporate entertaining, receptions, & company events. We also seek the initiative and ability to serve our post production clients with imaginative or special occasion driven beverages/snacks/treats.
You must possess solid food and beverage knowledge. This is perfect for someone from the hospitality business who is seeking better hours and more well rounded duties in a exciting new environment! You will have strong verbal skills, be outgoing, and demonstrate a professional demeanor. Must be willing to work possible extended hours and overtime or flexible hours when required. Hours are Monday through Friday 9:00am to 6:00 pm.
Office duties: As part of the Client Services team you may be asked to participate in other related duties; carry out various administration tasks, and be a point of contact at times for client services and general business needs. Good computer skills are strongly preferred (Microsoft Office); a proven ability to multitask; and an ability and willingness to manage and interface with a broad range of co-workers, clients and vendors.
All candidates are required to pass a background check including driving record.
To apply please send your resume and cover letter to hr@atlanticvideo.com
Atlantic Video offers a full range of benefits including medical, dental, vision, life, disability insurance and a 401(k).
For more information please visit www.atlanticvideo.com.
EOE M/F/D/V
41. Associate Director of Conferences; National Association of Drug Court Professionals; Washington, DC
http://www.washingtonpost.com/wl/jobs/JS
42. Manager, Customer Exp.Research; Choice Hotels International; Silver Spring, MD
http://www.washingtonpost.com/wl/jobs/JS
43. Activities Director; Easter Seals; Washington, DC
Easter Seals, a leader in disability services, seeks activities director for our new state of the art Adult Day Health Center located at the Walter Reed Community Center, 2909 16th Street, S in Arlington. Responsible for planning and implementing activities, which are recreational, therapeutic, social and informational, meeting the diverse needs of the Adult Day Health Center participants. This includes supervising the entire activity leader staff. Must have three years experience working with senior population. Fax/Email resumes to Nathan Bradley, 301-931-9221, nbradley@eseal.org. E.O.E.
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